UNKNOWN

FEED

This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives. The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations.

HOUR

Title: Event Operations CoordinatorEmployee Status: Seasonal Full TimeWork From Home Option: Not ApplicableFLSA Status: Non-ExemptJob Overview:The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives. The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities. Essential Functions:Event Operations Management: •Assist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met. •Conduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities. •Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment. •Supervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight. •Work cross-departmentally to ensure proper coordination takes place regarding activation spaces. •Assist in special event setups and tare downs. Project & Event Oversight: •Manage multiple operational projects simultaneously, maintaining timelines and deliverables Administrative & Documentation: •Handle administrative responsibilities including quote gathering, RFQ/RFP creation and purchase request processing •Develop and maintain meeting agendas and documentation •Track vendor performance, budget and project milestones Qualifications:•Bachelor’s degree required •Valid drivers license •1-3 years of experience in large-scale event operations •Experience within horse racing or a live sporting venue environment strongly preferred •Demonstrated ability to manage multiple projects in a fast-paced setting •Strong administrative and organizational skills including procurement processes •Excellent written and verbal communication skills •Ability to work on-site with flexible hours including early mornings, evenings, weekends and holidays during live racing and major events Preferred Skills: •Event Planning •Communication •Trouble shooting •Project management •Procurement •Project Implementation •Property Maintenance •Record Keeping Summary of Physical Requirements and Work Environment:Exposure to outside weather conditions.Pay Range / Salary:  $27.94 - $34.08

New York Racing Association Careers

Event Operations Coordinator

Administrative Skills

Budgeting

Communication Skills

Detail Oriented

Documentation

Driver's License

Event Management

Event Marketing

Identify Issues

Manage Agenda

Multitasking

Onboarding

Operations Management

Organizational Skills

People Management

Performance Analysis

Presentation/Verbal Skills

Project Tracking

Project/Program Management

Property Maintenance

Proposal Writing

Purchasing/Procurement

Record Keeping

Request for Proposals (RFP)

Safety Compliance

Sales

Vendor/Supplier Evaluation

Writing Skills

PageUp

OTHER

Key Responsibilities:Event Preparation: Assist in setting up banquet halls and event spaces, arranging tables, chairs, linens, and other necessary items according to event specifications. Guest Interaction: Interact with guests, respond to their requests, and address any concerns or special requests to ensure a positive dining experience.

<div>SGA Lists, a premier hospitality and staffing firm is hiring banquet servers in the Saratoga Springs area for special events. </div><div>Benefits of working with us:</div><ul><li>Competitive market pay rates.</li><li>Flexible scheduling.</li><li>Weekly paychecks.</li><li>Direct deposit + paystub portal.</li><li>Direct communication with your POC.</li><li>An office team dedicated to providing you with as many work opportunities as possible.</li></ul><div> Job Summary: A Banquet Server is responsible for providing exceptional service during special events, banquets, and catering functions. They play a key role in ensuring guests have a positive experience by serving food and beverages, setting up and clearing tables, and maintaining a high standard of service throughout the event. </div><div>Key Responsibilities:</div><ul><li>Event Preparation: Assist in setting up banquet halls and event spaces, arranging tables, chairs, linens, and other necessary items according to event specifications.</li><li>Service Excellence: Provide professional, efficient, and courteous service to guests during events. Serve food and beverages, ensuring accuracy and quality.</li><li>Table Maintenance: Clear tables promptly, reset them for the next course, and ensure that tables are clean and properly arranged throughout the event.</li><li>Communication: Collaborate with the event coordinator and kitchen staff to ensure that orders are delivered correctly and in a timely manner.</li><li>Guest Interaction: Interact with guests, respond to their requests, and address any concerns or special requests to ensure a positive dining experience.</li><li>Adherence to Standards: Follow established service and safety guidelines, including food handling, alcohol service, and health and safety regulations.</li><li>Clean-Up: Assist in breaking down event spaces after the function, ensuring all items are stored properly and the space is left clean and orderly.</li><li>Teamwork: Work closely with other banquet servers and event staff to maintain a cohesive and efficient service team.</li></ul><div> Qualifications:</div><ul><li>Prior experience in a similar role is beneficial but not always required; on-the-job training is often provided.</li><li>Excellent interpersonal and communication skills.</li><li>Ability to work in a fast-paced and demanding event environment.</li><li>A strong customer service orientation and a pleasant, professional demeanor.</li><li>Physical stamina to stand for extended periods and carry trays and items as needed.</li></ul>

SGA Talent

Events Server

Catering Services

Customer Support/Service

Food and Beverage Industry

Interpersonal Skills

Regulations

Safety/Work Safety

Team Player

Time Management

Waitressing

Betterteam

Responsible for tracking guest services issues, coordinating events, and ensuring high quality experiences/hospitality for all guests. Qualifications and Education Requirements: • Bachelor’s Degree required, with a focus on marketing, communications, sport/event management preferred.

YEAR

Title: Senior Associate, Special EventsEmployee Status: Regular Full TimeWork From Home Option: Hybrid - 2 Days/Week (40% Remote)FLSA Status: ExemptJob Overview:Established and productive individual contributor, who works under general supervision. Helps to implement projects, programs, and processes in support of the organization's overall Guest Service & Hospitality strategy. Applies practical knowledge of the hospitality field to administer best of class policies, procedures, and plans for the area. Responsible for tracking guest services issues, coordinating events, and ensuring high quality experiences/hospitality for all guests.Essential Functions:Works under general supervision to accomplish key tasks for the Guest Services & Hospitality team, following best practices and techniques in order to meet organizational standards of excellence. • Provides direct support for guest service operations, ensuring smooth event execution and hospitality experiences. • Identifies and resolves routine guest service concerns using established protocols. • Assists in implementing service improvement initiatives by tracking guest feedback and making recommendations. • Ensures compliance with hospitality policies and procedures while maintaining service quality standards. • Acts as a resource for junior colleagues by providing guidance on standard guest service processes. • Coaches more junior colleagues in techniques, processes, and responsibilities. • Ideates with the rest of the department to plan and execute key events during the Saratoga summer racing meet • Collaborates cross-department to ensure activations are immersive and tie into NYRA’s overall goals and objectives. • Works with third party vendors in Saratoga to ensure smooth operational efforts • Presents new ideas for events during the non-racing season, including weddings, corporate outings, conferences, and more. Qualifications:Preferred Skills: Trouble Shooting Skills Proficiency: • Microsoft word/excel/powerpoint • Knowledge of scripting software a plus Qualifications and Education Requirements: • Bachelor’s Degree required, with a focus on marketing, communications, sport/event management preferred • 3-5 years’ experience in live events required • Experience producing and activating major live sporting events preferred Summary of Physical Requirements and Work Environment:This position will be assisting with event set up in addition to regular office work. It may require sitting, walking, standing, bending, squatting, climbing, kneeling, twistingPay Range / Salary:  $72,240.00 - $80,000.00

Event Jobs in Kingsbury, NY

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Event Jobs in Kingsbury, NY

Event Operations Coordinator New York Racing Association Careers

Events Server SGA Talent

Senior Associate, Special Events New York Racing Association Careers

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