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We know our success—now and in the future—is deeply rooted in fostering an engaging, diverse, and inclusive workplace where everyone knows they matter, their work makes an impact, and their everyday commitment to living our values is what brings our mission to life. Assists with the preparation of various GreenState meetings, luncheons, and dinners by preparing documents, room set up, securing proper audio/visual equipment, ordering food and beverages, etc.

YEAR

Position Summary:
The Executive Administrative Assistant provides high-level administrative and organizational support to the Executive Team. By assisting executives, greeting visitors, and coordinating meetings, this role helps ensure a positive, efficient, and collaborative office atmosphere. GREENSTATE CULTURE:At GreenState, our purpose is to create lasting value for our members, our communities, and one another. We empower our teams to create opportunities that strengthen financial well-being, transform lives, and enhance the vitality of the communities we serve. We know our success—now and in the future—is deeply rooted in fostering an engaging, diverse, and inclusive workplace where everyone knows they matter, their work makes an impact, and their everyday commitment to living our values is what brings our mission to life.   Salary range for this position is $69,280.38 - $80,996.76 with a progressive benefit package. 

Essential Duties and Responsibilities:
<div class="section-title"><div class="btn-group float-right">Performs essential duties and responsibilities in the following areas which may include but are not limited to those listed and are subject to change.</div></div><ol><li>Adheres to the Credit Union's core values and Service Standards in conducting GreenState's mission and vision.</li><li>Demonstrates a positive member service (internal and external) focus at all times.</li><li>Demonstrates teamwork in all interactions with coworkers and in the completion of all duties and responsibilities.</li><li>Ensures confidentiality of member information.</li><li>Supports a diverse and inclusive work environment.</li><li>Represents GreenState with the highest level of professionalism.</li><li>Supports the executive welcome desk and serves as the point of contact for employees, guests, members, and other external organizations for the Executive Team.</li><li>Manages multiple or complex calendars to include updating schedules, blocking time for meetings to include prep and travel time, and protects focus period.</li><li>Schedules travel accommodations to include booking flights, making hotel and other related accommodations, arranging itineraries, preparing travel documents, and supporting expense reporting.</li><li>Assists in the drafting, editing, formatting, filing, and mailing of correspondence, presentations, reports, and other documents.</li><li>Attends meetings and serves as a minute or note taker as needed.</li><li>Safeguards sensitive, confidential information with a high level of discretion sensitive information and maintain organized, secure filing systems.</li><li>Organizes and prioritizes incoming requests.</li><li>Assists with special projects by coordinating resources, tracking progress, and ensuring deadlines are met.</li><li>Assists with the preparation of various GreenState meetings, luncheons, and dinners by preparing documents, room set up, securing proper audio/visual equipment, ordering food and beverages, etc.</li><li>Maintains inventory of office supplies and places orders when necessary.</li><li>Anticipate executive needs proactively.</li><li>Performs any other duties as may be required to meet credit union objectives.</li></ol>

Job Requirements/Expectations:
<ol><li>A two-year college degree in management support is highly preferred.</li><li>Minimum two years of related experience supporting executive level management.</li><li>Strict adherence to GreenState Credit Union policies, procedures, and operations.</li><li>Reports to work punctually, work all scheduled hours, and work overtime as necessitated by business demand.</li><li>Exhibit a significant level of trust in addition to normal courtesy and tact.</li><li>Ensure the strictest of confidentiality and the ability to manage handling large amounts of sensitive information.</li><li>Interpersonal skills required to interact with all levels of GreenState employees and community representatives.</li><li>Exhibit a positive attitude and professional image at all times.</li><li>Strong organization skills with extreme attention to detail.</li><li>Strong verbal, written, and interpersonal communication skills.</li><li>Excellent time management skills required to manage and complete multiple assignments at once.</li><li>Ability to follow specific directions and multi-task in a fast-paced environment.</li><li>Advanced computer Microsoft Office skills (Outlook, Word, Excel, PowerPoint) with an ability to become familiar with firm-specific programs and software.</li><li>Able to perform clerical duties such as taking meticulous meeting notes, developing and maintaining files, and protecting confidential information.</li><li>Ability to work independent of supervision to complete all tasks with minimal direction and exercise sound judgment.</li><li>Access to reliable transportation, a valid driver's license, good driving record, and adequate automobile related insurance.</li><li>Ability to travel between GreenState and various community locations on a regular basis.</li><li>Must be bondable.</li></ol>

Reporting Relationship:
This position reports to the Manager Executive Services.

Supervisory Responsibilities:
This position is not responsible for the supervision of others.

Equal Opportunity Employment Statement:
GreenState Credit Union is an EEO/AA Employer. We strongly encourage all individuals to apply for openings with the credit union.

#LI #ID

GreenState Credit Union

Executive Administrative Assistant

Administrative Skills

Audiovisual

Auto Insurance

Automotive Industry

Calendar Management

Communication Skills

Credit Union

Detail Oriented

Driver's License

Editing

Equal Employment Opportunity (EEO)

Establish Priorities

Executive Assistant Skills 

Expense Reports

File Maintenance

Food and Beverage Industry

Information/Data Security (InfoSec)

Interpersonal Skills

Inventory Management

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Operations Processes

Order Supplies

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Project Tracking

Project/Program Coordination

Support Documentation

Team Player

Time Management

Travel Planning

Willing to Travel

Writing Skills

[AW]-iCims

Working Hours/Days:
8:00am - 4:00pm Monday - Friday, Overtime when needed




Basic Duties:
<ul style="margin-top: 0in;"><li>Review expense books, credit card receipts, training expenses, benefit expenses, accident forms and follow-up, and complete these forms for service manager approval.</li><li>Assist field supervisors with job schedules, job openings, proper tax codes, repair progress, job review, work order notes, service report review, and invoicing.</li><li>Also assists with work-in-progress review, credit returns, Reman cores, expense issues relating to daily activity in Service Office.</li><li>Obtains backup material for warranty and policy reference material, as well as flat rates, standard jobs, and CSA pricing and scheduling.</li><li>Perform back-up duties for service department phones, payroll review and entry, work order entry, and service office organization & appearance.</li><li>Other duties as assigned</li></ul>

Qualifications:
<ul style="margin-top: 0in;"><li>Minimum of 2 years of experience as an executive assistant or previous accounting/payroll experience required.</li><li>Ability to read/ interpret documents such as service literature and procedure manuals.</li><li>Knowledge of how to write and complete routine reports and correspondence forms.</li><li>Must be able to handle general math to calculate figures and amounts, basic statistical reports and knowledge of how to draw and interpret bar graphs.</li><li>Computer literate and proficient with programs such as Microsoft Word, Excel, Access and Outlook are required.</li><li>Ability to handle and problem solve service issues that might occur in a professional manner.</li><li>Excellent communication skills (verbal and written) and customer service skills are needed creative</li><li>Must be team oriented and willing to adapt to change.</li><li>Willingness to work overtime as needed.</li><li>High School Diploma or equivalent is required.</li><li>Must have a valid driver’s license (Motor Vehicle Report will be performed on final candidate)</li></ul>

Physical Requirements/Working Conditions:
This position works in an office environment. May, on a continuous basis, sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means. Some walking and lifting up to 20 lbs. may be required. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  Why Work for Altorfer?  At Altorfer, our iron is just the beginning. Our people make our company successful, and we would not be who we are without them. As a third generation, family-owned company created in 1957, we bring our values into how we do business. Everyone from technicians, sales representatives, administrative professionals, or somewhere in between is part of the “A-Team” and is crucial to our success. Here at Altorfer, we have over 35 locations and 1300 employees with long tenure for you to learn from. We have a collaborative, family valued culture, with a great reputation in the industry. A company that offers competitive pay, excellent benefits, and a remarkable team of people to work with. <span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Arial, Arial_EmbeddedFont, Arial_MSFontService, sans-serif; color: #333333;" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> <pre class="preField"> </pre>

Altorfer CAT

Service Clerk

Billing

Computer Skills

Credit Analysis

Credit Cards

Customer Support/Service

High School Diploma

Keyboards

Mathematics

Microsoft Access Database

Order Processing

Payroll Accounting

Physical Demands

Pricing

Problem Solving Skills

Purchasing/Procurement

Sales

Sales Administration

Statistical Reports

Telephone Skills

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The Office Manager oversees administrative functions, manages office staff, and ensures efficient operations in a fast-paced environment. Responsibilities include coordinating with management, handling customer and vendor communications, creating and monitoring budgets, ordering supplies, and organizing office maintenance. They will also train and mentor employees, report on office progress, and collaborate on process improvements. Minimum qualifications include 5+ years of office experience, 2+ years managing staff, strong organizational and communication skills, and proficiency in computer applications. Physical demands involve working both in office and field settings, adhering to safety and PPE protocols. Benefits offered include health insurance, 401(k), PTO, life/disability insurance, and professional development. This role emphasizes integrity, excellence, and a proactive approach to supporting company operations.

Loenbro

Office Manager

Budget Management

Mentoring

Office Management

Operational Support

Operations Management

People Management

Process Improvement

Progress Reports

IRecruitee

Key responsibilities include managing office systems, scheduling, donor/database management, financial tracking, and supporting staff and volunteers. Position emphasizes humility, trust, joy, faithfulness, and diversity, with flexible hours and a commitment to fostering a healthy ministry culture rooted in faith and professionalism.

Part-time Office Manager role in Cedar Rapids, IA, approx. 20 hours/week, supporting organizational operations, administration, finance, and ministry support. Key responsibilities include managing office systems, scheduling, donor/database management, financial tracking, and supporting staff and volunteers. Requires strong organizational, communication, and relational skills, with a heart for ministry and Christ-centered values. Preferred experience in nonprofit or office management, proficiency with technology tools, and a personal relationship with Jesus. Position emphasizes humility, trust, joy, faithfulness, and diversity, with flexible hours and a commitment to fostering a healthy ministry culture rooted in faith and professionalism. Equal opportunity employer committed to inclusivity and spiritual integrity.

Greater Cleveland Youth For Christ

Database Administration

Finance

Nonprofit

Systems Administration/Management

Key responsibilities include ensuring procedural compliance, implementing company programs (such as warranty sales and merchandising), motivating staff, and working on the sales floor to meet personal sales goals. The Office Manager in a retail jewelry store oversees daily operations, providing leadership to help achieve sales and profit targets.

The Office Manager in a retail jewelry store oversees daily operations, providing leadership to help achieve sales and profit targets. Key responsibilities include ensuring procedural compliance, implementing company programs (such as warranty sales and merchandising), motivating staff, and working on the sales floor to meet personal sales goals. They assist in recruiting, interviewing, and hiring top talent. The ideal candidate has a high school diploma or equivalent, 1-3 years of retail office experience, supervisory background, and familiarity with POS systems. Strong communication, organization skills, and flexibility to work evenings, weekends, and holidays are essential.

Helzberg

Corporate Compliance

Leadership

Maintain Compliance

Meet Sales Quota

Merchandising

Operations

Point of Sale (POS) Systems

Retail

Retail Management

Staff Motivation

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Executive Assistant Jobs in Cedar Rapids, IA

Executive Administrative Assistant GreenState Credit Union

Service Clerk Altorfer CAT

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