UNKNOWN

FEED

The Office Manager / Executive Assistant provides high-level administrative and operational support to the Executive Director and serves as the primary coordinator for Board of Directors and committee meetings. The position blends executive support, board governance logistics, and day-to-day office management, helping Teton Science Schools operate smoothly and efficiently.

<p/><h1>Office Manager / Executive Assistant</h1><p><strong>Classification:</strong> Full Time, Exempt </p><p><strong>Program(s):</strong> Central Admin: Office Manager / Executive Assistant </p><p><strong>Reports To:</strong> Executive Director </p><p><strong>Location:</strong> Teton Science Schools  - Jackson Campus, Jackson, WY - in person / in office</p><p><strong>Work Schedule:</strong> M-F 9-5pm with occasional nights and weekends </p><p><strong>Certification:</strong> First Aid, CPR, AED (required within 2 months of hire) </p><p><strong>Project Description/Code:</strong> CA.Jackson.Support</p><h2>Position Purpose</h2><p>The Office Manager / Executive Assistant provides high-level administrative and operational support to the Executive Director and serves as the primary coordinator for Board of Directors and committee meetings. This role is responsible for ensuring strong internal organization, excellent stakeholder communication, and a welcoming, professional front office experience. The position blends executive support, board governance logistics, and day-to-day office management, helping Teton Science Schools operate smoothly and efficiently.</p><h2>Key Qualifications</h2><ul><li>Professional, highly developed written, verbal, and interpersonal communication skills.</li><li>Ability to work effectively with a wide range of individuals including Board members, school leaders, faculty, staff, families, donors, community partners, and the public.</li><li>Accessible, approachable, and welcoming, with exceptional discretion and confidentiality when handling sensitive information and complex situations.</li><li>Highly organized with strong attention to detail; capable of managing multiple priorities and anticipating needs.</li><li>Ability to work independently, proactively coordinate across teams, and follow through on deadlines without reminders.</li><li>Strong aptitude with technology; proficiency with Google Workspace, Microsoft Office, calendars, document management, video conferencing, and related systems.</li><li>Experience supporting executives and/or boards (preferred), including meeting minutes, agendas, and follow-up tracking.</li></ul><h2>Core Responsibilities</h2><h3>1) Executive Director Support</h3><ul><li>Manage and optimize the Executive Director’s calendar, including scheduling, prioritization, and coordination of internal and external meetings.</li><li>Prepare the Executive Director for meetings by organizing briefings, materials, agendas, and background information.</li><li>Draft, edit, and format emails, memos, presentations, and reports on behalf of the Executive Director.</li><li>Track action items and commitments from leadership meetings; ensure timely follow-up and completion.</li><li>Serve as a trusted administrative partner, maintaining confidentiality and exercising sound judgment at all times.</li></ul><h3>2) Board & Committee Meeting Management (End-to-End)</h3><ul><li>Serve as the primary point of contact and administrative liaison for the Board of Directors and board committees.</li><li>Build and maintain the annual board/committee meeting calendar; coordinate dates, locations, technology, and logistics.</li><li>Gather agenda items from the Executive Director, senior leaders, committee chairs, and relevant presenters.</li><li>Compile, format, and distribute board packets in advance (agenda, minutes, reports, resolutions, dashboards, and attachments).</li><li>Attend all Board and committee meetings to record thorough minutes, including attendance, motions, proposals, and resolutions, following correct governance protocols.</li><li>Produce and distribute meeting minutes promptly; track follow-up action items and ensure owners are assigned and deadlines are met.</li><li>Support onboarding of new board and committee members, maintaining orientation materials, access instructions, and board documentation.</li><li>Maintain organized board records and archives, including historical minutes and materials required for audits or compliance.</li></ul><h3>3) Office Management & Front Desk Operations</h3><ul><li>Serve as the main front office presence, ensuring a professional, welcoming environment for staff, families, visitors, and vendors.</li><li>Answer phones and route calls appropriately; manage general inquiries with professionalism and responsiveness.</li><li>Manage incoming/outgoing mail and deliveries; maintain consistent document handling and distribution practices.</li><li>Coordinate office systems and supplies (inventory, ordering, equipment coordination, shared spaces, basic troubleshooting).</li><li>Support planning and hosting of staff meetings, trainings, and school/community events—including room setup, technology support, hospitality, and materials.</li><li>Maintain shared office calendars and coordinate facility/meeting space scheduling as needed.</li></ul><h3>4) Communication Liaison</h3><ul><li>Act as a liaison between the Executive Director, Board members, and internal/external stakeholders.</li><li>Provide professional, courteous responses to questions and requests; route issues appropriately and ensure closure.</li><li>Support internal communications by drafting or editing messages, announcements, and documents at the request of leadership.</li><li>Provide accurate materials and updates for Board member information (including website updates as needed).</li></ul><h3>5) Recordkeeping, Documentation & Processing</h3><ul><li>Maintain organized digital and physical filing systems and documentation protocols.</li><li>Track key annual renewals, deadlines, and required submissions; coordinate with responsible staff to ensure timely completion.</li><li>Promptly process invoices for payment per established systems and approvals.</li><li>Support executive payroll approvals and time-off tracking as assigned (vacation, sick, and other leave), maintaining confidentiality and accuracy.</li><li>Create meeting agendas, capture action items, and maintain follow-up trackers to ensure strong organizational execution.</li></ul><h2>Working Conditions & Physical Requirements</h2><ul><li>Ability to sit, type, write, and communicate for sustained periods.</li><li>Ability to move around campus to support meetings, staff gatherings, and events.</li><li>Capable of visiting indoor and outdoor program/classroom spaces across all four seasons.</li><li>Primary work location is the Teton Science Schools Jackson Campus; occasional local travel may be required for meetings/events.</li></ul><h2>Other Duties</h2><p>This job description is not intended to be all-inclusive. The employee may be required to perform other job-related duties as assigned, consistent with organizational needs and in compliance with federal and state laws.</p>

Teton Science Schools, Inc.

Office Manager / Executive Assistant

Administrative Management

Administrative Skills

Billing

Board Meeting

CPR Certification

Calendar Management

Communication Skills

Defibrillator

Detail Oriented

Document Management

Documentation

Editing

Establish Priorities

Executive Assistant Skills 

Facilities Management

First Aid

Follow Through

Identify Issues

Interpersonal Skills

Leadership

Logistics

Mail Processing

Material Audit

Meeting Minutes

Member Orientation

Microsoft Office

Multitasking

Office Management

Onboarding

Operational Support

Organizational Skills

Payment Processing

Physical Demands

Plan Meetings

Presentation/Verbal Skills

Record Keeping

Reporting Dashboards

Staff Training

Technical Support

Telephone Skills

Time Management

Time Tracking

Videoconferencing

Willing to Travel

HiringThing

FULL_TIME

Compensation, Benefits & Schedule Annual Salary: $65,000 - $70,000 Benefits Paid time off such as PTO, sick days, and vacation days Health, Dental, and Vision insurance Retirement benefits or accounts Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs Tuition reimbursement Workplace perks such as recreation activities, food and coffee, and flexible work schedules Schedule Full Time Wednesday / Thursday days off Friday - Tuesday 9am - 5pm in office APPLY NOW Jean Abapo2026-05-05T03:31:01+00:00 Contact Usrecruiting@bettertalent.com +1407-279-0724 Book a Demo Copyright 2025 Better Talent | All Rights Reserved Page load link var fusionNavIsCollapsed=function(e){var t,n;window.innerWidth{e.classList.remove('no-wrapper-transition')},400),e.classList.remove('loading')},fusionRunNavIsCollapsed=function(){var e,t=document.querySelectorAll('.awb-menu');for(e=0;e window. Our Villa Rental Consultants help shape experiences that become lasting memories, whether that’s guiding a family toward the right home for a milestone trip, helping guests make the most of their time in Jackson Hole, or creating the kind of thoughtful, seamless stay that leaves people genuinely happy and eager to return.

Company Overview The Clear Creek Group is a well-established luxury vacation rental and property management company based in Jackson Hole, Wyoming, with more than 20 years of operating history. We represent a highly selective portfolio of distinctive homes and serve a discerning clientele who value discretion, responsiveness, and genuine local expertise. This role is about more than placing guests in beautiful homes. Our Villa Rental Consultants help shape experiences that become lasting memories, whether that’s guiding a family toward the right home for a milestone trip, helping guests make the most of their time in Jackson Hole, or creating the kind of thoughtful, seamless stay that leaves people genuinely happy and eager to return. It is relationship-driven hospitality rooted in care, attention, and authenticity. Our team works with well-traveled, appreciative clients and collaborates closely across departments to deliver consistently high-quality experiences. While expectations are high, we are equally thoughtful about balance, clear communication, and treating people with respect. Team members are well supported with leadership that values experience, good judgment, and professionalism. For individuals coming from luxury hotels, private aviation, or high-end travel advisory roles, this position offers the opportunity to apply those skills in a more personal, relationship-based setting while still maintaining structure, consistency, and quality of life. The Clear Creek Group offers a stable, reputable environment and a long-term opportunity to grow within a close-knit, highly professional team. Position Summary The Clear Creek Group is seeking a dedicated and detail-oriented Bilingual (Spanish /English) Executive Housekeeping Assistant to support our housekeeping operations in Jackson, WY. This role is ideal for someone who thrives on structure, consistency, and ensuring that every detail is executed flawlessly. You'll play a vital role in coordinating daily housekeeping schedules, managing inventory, supporting payroll processes, and serving as a reliable point of contact for our housekeeping team. Working closely with the Executive Housekeeping Manager, you'll help maintain the high standards our guests and homeowners expect while ensuring smooth operations across our luxury property portfolio. If you're organized, dependable, and ready to contribute to a team that values precision and follow-through, we'd love to hear from you. Responsibilities Support the Executive Housekeeping Manager with day-to-day coordination of the housekeeping department. Schedule cleanings, inspections, and related tasks in Breezeway to ensure homes are prepared accurately and on time. Update housekeeping schedules based on new and changing reservations, including short-notice adjustments. Communicate regularly with housekeeping staff, supervisors, and internal departments regarding daily needs and priorities (bilingual communication preferred). Coordinate with Villa Rental and Operations teams to support housekeeping-related guest and homeowner needs. Monitor housekeeping supply levels in Breezeway and, through the Warehouse Coordinator, ensure inventories remain stable and well stocked. Assist with ordering linens, towels, and housekeeping supplies, including rental linens and company backstock. Support payroll processing for housekeeping staff, including mileage reimbursement and overtime tracking. Pull productivity, billing, and KPI reports related to housekeeping operations. Assist with forecasting departmental needs and seasonal staffing requirements. Coordinate and schedule seasonal deep cleans and special projects. Oversee daily tasks of the housekeeping supervisor and provide support as needed. Manage warehouse operations and housekeeping logistics when the Executive Housekeeping Manager is out of the office. Ensure proper handling of linens and towels for homeowner and company-managed homes, following established protocols. Be able to step into the duties of the Executive Housekeeping Manager as needed to maintain continuity of operations. Assist other departments with operational tasks as demand dictates to support overall guest service and company needs. Required Qualifications Minimum of 2 years of experience in housekeeping operations, hospitality operations, facilities coordination, logistics, or a closely related operational role. Proven experience scheduling and coordinating teams or vendors in a fast-paced environment with changing priorities. Demonstrated strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. Experience using operational software or scheduling systems (e.g., Breezeway, property management systems, workforce scheduling tools, or similar). Comfort working with reports, payroll-related data, and basic operational metrics, including time tracking and productivity reporting. Ability to communicate clearly and professionally with team members and internal departments; bilingual (English/Spanish) communication skills strongly preferred. Reliable availability for a full-time, year-round schedule, including weekends as outlined in the position schedule. Ability to work independently while following established procedures and guidelines. Strong problem-solving skills with sound judgment in time-sensitive situations. Authorization to work in the United States and ability to pass standard employment screening. Compensation, Benefits & Schedule Annual Salary: $65,000 - $70,000 Benefits Paid time off such as PTO, sick days, and vacation days Health, Dental, and Vision insurance Retirement benefits or accounts Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs Tuition reimbursement Workplace perks such as recreation activities, food and coffee, and flexible work schedules Schedule Full Time Wednesday / Thursday days off Friday - Tuesday 9am - 5pm in office APPLY NOW Jean Abapo2026-05-05T03:31:01+00:00 Contact Usrecruiting@bettertalent.com +1407-279-0724 Book a Demo Copyright 2025 Better Talent | All Rights Reserved Page load link var fusionNavIsCollapsed=function(e){var t,n;window.innerWidth{e.classList.remove('no-wrapper-transition')},400),e.classList.remove('loading')},fusionRunNavIsCollapsed=function(){var e,t=document.querySelectorAll('.awb-menu');for(e=0;e window.RS_MODULES = window.RS_MODULES || {}; window.RS_MODULES.modules = window.RS_MODULES.modules || {}; window.RS_MODULES.waiting = window.RS_MODULES.waiting || []; window.RS_MODULES.defered = true; window.RS_MODULES.moduleWaiting = window.RS_MODULES.moduleWaiting || {}; window.RS_MODULES.type = 'compiled'; {'prefetch':[{'source':'document','where':{'and':[{'href_matches':'/*'},{'not':{'href_matches':['/wp-*.php','/wp-admin/*','/wp-content/uploads/*','/wp-content/*','/wp-content/plugins/*','/wp-content/themes/Avada-Child-Theme/*','/wp-content/themes/Avada/*','/*\\?(.+)']}},{'not':{'selector_matches':'a[rel~=\'nofollow\']'}},{'not':{'selector_matches':'.no-prefetch, .no-prefetch a'}}]},'eagerness':'conservative'}]} _linkedin_partner_id = '3472234'; window._linkedin_data_partner_ids = window._linkedin_data_partner_ids || []; window._linkedin_data_partner_ids.push(_linkedin_partner_id); (function(l) { if (!l){window.lintrk = function(a,b){window.lintrk.q.push([a,b])}; window.lintrk.q=[]} var s = document.getElementsByTagName('script')[0]; var b = document.createElement('script'); b.type = 'text/javascript';b.async = true; b.src = 'https://snap.licdn.com/li.lms-analytics/insight.min.js'; s.parentNode.insertBefore(b, s);})(window.lintrk); { '@context': 'http://schema.org/', '@type': 'JobPosting', '

Better Talent

Bilingual Executive Housekeeping Assistant

Aviation Industry

Business Continuity Planning (BCP)

Compensation and Benefits

English Language

Forecasting

Healthcare Reimbursement

Housekeeping/Cleaning

Inventory Management

Kronos Workforce Scheduler

Metrics

Multilingual

Operations Management

Payroll Administration

Performance Metrics

Procedure Development

Product Demonstration

Project Tracking

Property Management

Property Rentals

Recreation

Reimbursement

Rentals

Schedule Development

Spanish Language

Staff Requirements

Tuition Reimbursement

Warehouse Coordination

Warehousing

OTHER

Stio® is an omni-channel mountain brand that designs, develops and sells beautiful, functional, and innovative apparel, footwear and other accessories infused with the soul of the mountain lifestyle. Possess a clear understanding of financial measurements including sales, gross margin, return rate, months on hand, sell through, turn rate, and how to positively impact these metrics.

<p><strong>ABOUT US</strong></p><p>Stio® is an omni-channel mountain brand that designs, develops and sells beautiful, functional, and innovative apparel, footwear and other accessories infused with the soul of the mountain lifestyle. With headquarters in Jackson, Wyoming, Stio draws inspiration from the surrounding Teton Range and offers product via Stio.com, catalog, B2B and its Mountain Studio® retail locations.</p><p>We live and love mountain life, and as such see ourselves as caretakers of the resources that provide it. We are proud partners of Protect Our Winters and the Conservation Alliance among many other organizations. We have a strong preferred materials platform, use Bluesign® approved textiles wherever possible, audit our supply chains for best practices, and operate our workplaces responsibly.</p><p>We think that outside is the best side and that you can’t improve on nature. It’s good for mind, body and soul, and it’s our responsibility to help enable access for all people, regardless of race, gender, beliefs, background or ability. We strive for inclusion at Stio and in our local and national communities.</p><p/><p><strong>YOUR ROLE</strong></p><p>The Director of Inventory Planning (DIP) is responsible for developing, communicating and executing inventory strategies to maximize sales, optimize inventory and increase margin.  The DIP will own pre-season planning, purchasing, and in-season inventory management for all categories and channels. It is a highly collaborative role and partners with a variety of cross functional teams to drive toward business objectives.  The DIP leads and coaches the Planning team.</p><p/><p>The DIP is on the Operations team and reports directly to the Vice President of Operations.</p><p/><p><strong>YOUR RESPONSIBILITIES</strong></p><ul><li><strong>Leadership</strong></li><li><ul><li>Manages, coaches and develops the Inventory Planning team by fostering a culture of collaboration, high performance and continual process improvement</li><li>Prioritizes and balances the team’s workload across in-season and pre-season planning deadlines to ensure on-time and accurate execution</li><li>Participates as a member of the Operations Leadership team including All Staff presentations, department meetings and cultural initiatives</li><li>Partner with VP of Ops to develop and manage Planning team’s OKRs, ensuring they are aligned with company priorities and progress is tracked and communicated regularly</li></ul></li><li><strong>Seasonal Inventory Planning Strategies</strong></li><li><ul><li>Develops, communicates, and gains alignment on seasonal inventory strategies throughout the GTM process including OTB and Revenue meetings  </li><li>Oversees pre-season, item-level sales and inventory plans that align with historical performance, merchandising strategies and financial targets</li><li>Provides Category Planning Managers with category/channel level strategy direction including growth, margin, safety stock and delivery targets.  Ensures the alignment of bottoms-up sales and buy plans to the tops down targets</li></ul></li><li><strong>Inventory Management and Optimization</strong></li><li><ul><li>Manage in-season pricing and markdown strategies to maximize sales and margin, while meeting sell through targets</li><li>Oversee omni-channel approach to inventory planning, ensuring optimization across sales channels.  Partner with key stakeholders to provide visibility to slow moving inventory and work cross functionally on action plans to hit target inventory levels.</li><li>Identify and implement tools, KPIs, processes and best practices to optimize inventory performance</li></ul></li><li><strong>Cross-Functional Collaboration & Process Improvements</strong></li><li><ul><li>Actively partner cross functionally to drive shared business goals and key outcomes </li><li>Identify and lead projects to continuously improve current processes, tools and meeting</li><li>Manage weekly and monthly inventory reporting and insights, highlighting opportunities and risk.  Look for opportunities to standardize reports and streamline processes</li><li>Lead the implementation of new workflows to maximizing inventory planning software across the planning team</li></ul></li></ul><p/><p><strong>YOUR SKILLS AND EXPERIENCE</strong></p><ul><li>Bachelor’s degree in finance, business, engineering, economics, operations management, or equivalent.</li><li>8+ years of experience in inventory planning including forecasting, purchasing, allocation and inventory management</li><li>3+ years supervisory role/experience managing people with proven ability to build relationships and lead and develop a high-performing team while achieving business goals</li><li>Possess a clear understanding of financial measurements including sales, gross margin, return rate, months on hand, sell through, turn rate, and how to positively impact these metrics</li><li>Exceptional analytical skills and the ability to translate analytical findings into actionable recommendations and processes.</li><li>Excellent computer skills, including advanced Excel (pivot tables, charts, logical functions (sumif, vlookup, etc.). </li><li>Experience with planning software is required; Toolio preferred</li><li>Strong critical thinking and problem-solving skills along with curiosity to continually drive for results and process improvement.</li><li>Outstanding verbal and written communication and presentation skills including presenting complex material</li><li>Strong interpersonal and organizational skills with the ability to to work collaboratively and cross-functionally to drive business initiatives forward</li><li>Experience leading or participating in an omni-channel business including wholesale, Ecommerce, full price retail and outlet retail; apparel experience preferred.</li></ul><p/><p><strong>THE FINE PRINT</strong></p><ul><li>Must be able to work in a stationary position 50% - 75% of the work day </li><li>Medical, Dental Vision plans</li><li>Company Paid Long Term Disability</li><li>Employee Assistance Programs</li><li>401k with Match</li><li>Generous paid time off policies</li><li>Gear test, perks and more</li></ul><p/><p>We provide competitive compensation packages, inclusive of base pay, incentives and benefits. The base salary range for this role is $110,000-$140,000. It would not be typical for someone to be hired at the top end of the range for the role, as actual pay will be determined based on several factors including experience, skills, and qualifications.</p><p/><p>This job description is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, we reserve the right to revise the job or to require that other or different tasks be performed. Stio is an equal opportunity employer of all qualified individuals, including minorities, BIPOC, LGBTQ+, veterans & individuals with disabilities.</p>

Executive Jobs in Jackson Hole, WY

Resume Resources

Get noticed by top employers!

Executive Jobs in Jackson Hole, WY

Office Manager / Executive Assistant Teton Science Schools, Inc.

Bilingual Executive Housekeeping Assistant Better Talent

Director of Inventory Planning Stio

Resume Resources