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We provide a large product and service portfolio including power, automotive, ammunition, coinage, construction materials, refrigeration, electronics and many other industries. Sustainability- Wieland continues to break ground with eco-friendly solutions and push the barrier in sustainability for future generations.

Overview:
Wieland - Creating Value for Generations! Wieland is a global leader in copper and copper alloy manufacturing, processing, and distribution. We provide a large product and service portfolio including power, automotive, ammunition, coinage, construction materials, refrigeration, electronics and many other industries. To us, metal is more than material. Wieland's Cultural ValuesWieland’s culture is what makes for a fun and rewarding place to work! As a company, we benefit daily from our employees' knowledge and abilities. With our cultural vision, we place our core values at the heart of everything we do: safety, ambition, optimism, reliability, ownership, diversity, & respect. Wieland is hiring an Executive Assistant. The Executive Assistant provides administrative support to the Vice President and the executive team. The Assistant serves as a liaison to the TS Tubes NA management team and other BU Leaders; organizes and coordinates executive outreach and oversees special projects. This role is located in Pine Hall, NC and will be fully on-site. 

Responsibilities:
Executive Assistant Responsibilities:<ul><li>Primary function will be supporting the Vice President in completing a wide variety of administrative tasks such as managing a calendar of appointments, preparing expense reports, writing correspondence, preparing PowerPoint presentations, updating Excel worksheets, and other reporting assignments.</li><li>Arranges travel plans, itineraries, and meeting agendas. When needed, the Executive Assistant will support senior leaders and plant employees to arrange domestic and international travel.</li><li>This role will support scheduling and planning activities across all TS Tubes NA sites. This includes off-site events, on-site meetings, hosting visitors, preparing documentation, writing minutes, and coordinating food/beverage catering.</li><li>The Executive Assistant will be our point of contact for local hotels, rental cars, and restaurants, negotiating rates, make reservations, processing bills, etc..</li><li>Works with leadership and purchasing groups to maintain office supplies and branded merchandise.</li><li>Develops and maintains proficiency for office I.T. support.</li><li>Manages public outreach with our local business partner agencies, such as county officials, chamber of commerce, colleges, schools, etc.</li><li>Collaborates on content and administers support for our social media platforms.</li><li>Participates and collaborates with each site’s Cultural Committees.</li><li>Helps ensure good housekeeping throughout the office.</li><li>Expect additional projects and activities to develop as needed. </li></ul>Executive Assistant Qualifications:<ul><li>Strong organizational skills.</li><li>Ability to perform and prioritize multiple tasks with excellent attention to detail.</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.</li><li>Expert-level written and verbal communication skills.</li><li>Emotional maturity.</li><li>Highly resourceful team-player.</li><li>Discretion, confidentiality skills, adaptability, and proven demonstrated high level of customer/client service and response. Bachelor's degree in Business Administration or equivalent experience</li><li>Five to ten years of experience supporting senior management levels.</li><li>Professional Appearance and Behavior.</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. </li></ul>

Qualifications:
Joining Wieland’s team gives you…<ul><li>Benefits - Starting on Day 1! Including Medical, Dental, Vision, Disability, Life & more!</li><li>Retirement Savings - 401(k) contribution + match.</li><li>Work/Life Balance - Paid Vacation & Holidays.</li><li>Growth Opportunities - We have over 9,000+ employees worldwide and 40+ locations in North America alone. Growth opportunities are limitless!</li><li>Wellness Programs – Wieland encourages participation in our unique and personalized approach to wellness, where you are eligible to earn healthcare premium discounts as well as HSA employer contributions based on your status within the program.</li><li>Sustainability- Wieland continues to break ground with eco-friendly solutions and push the barrier in sustainability for future generations.</li></ul>   Wieland is an equal opportunity and affirmative action employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.   Come join Wieland today and help us continue to build a global corporation we are all proud to belong to.

Wieland

Executive Assistant

Administrative Skills

Adobe Acrobat

Billing

Business Administration

Calendar Management

Car Rentals

Catering Services

Communication Skills

Construction

Customer Support/Service

Detail Oriented

Diversity

Documentation

Electronics

Establish Priorities

Executive Assistant Skills 

Executive Recruiting

Expense Reports

Food and Beverage Industry

Healthcare

Housekeeping/Cleaning

Interpersonal Skills

Leadership

Manufacturing

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Negotiation Skills

Organizational Skills

Paint Shop Pro Tubes

Presentation/Verbal Skills

Project Tracking

Purchasing/Procurement

Refrigeration

Restaurant

Social Media

Sustainability

Team Player

Technical Support

Travel Planning

Willing to Travel

Writing Skills

[AW]-iCims

FULL_TIME

YEAR

The Gift Processing Manager ensures the proper and timely capture of gift and constituent data in the department's approved CRM database; creates proper written receipts and acknowledgements to donors based on gift type; ensures accurate constituent and gift data in the CRM; and produces reports needed for Ferrum College's Business Office, departments and programs across campus for which gifts are designated, and for members of leadership. This position has a direct responsibility for ensuring gift data integrity in the database, ensuring that data is entered and managed with accuracy, completeness, timeliness, consistency, and validity.

<div style="font-size:12px">The Gift Processing Manager is a critical role within Institutional Advancement and has the responsibility of supporting fundraising efforts by accurately processing, entering, receipting, tracking, and reporting all charitable gifts made to Ferrum College according to policies, standards, timeline requirements, guidelines, and regulations. This position has a critical role in ensuring that donors have a quality experience when making a financial donation to Ferrum College. The position works in direct partnership and collaboration with members of the team focused on donor stewardship recognition.  The Gift Processing Manager ensures the proper and timely capture of gift and constituent data in the department's approved CRM database; creates proper written receipts and acknowledgements to donors based on gift type; ensures accurate constituent and gift data in the CRM; and produces reports needed for Ferrum College's Business Office, departments and programs across campus for which gifts are designated, and for members of leadership.  This position coordinates and sends communications to constituents related to gifts and events as needed. This position has a direct responsibility for ensuring gift data integrity in the database, ensuring that data is entered and managed with accuracy, completeness, timeliness, consistency, and validity. This position will collaborate and work closely with other members of Institutional Advancement and the other college offices to ensure the accurate processing and designation of gifts and communications. This position will also provide guidance and assistance to others who have a responsibility for data entry and management within the CRM database. </div><ul><li style="font-size:12px">Performs timely and accurate data entry of gifts, as well as donor and fund information, into the CRM database for all gifts made to the college. </li><li style="font-size:12px">Produces proper written receipts and acknowledgements for donors for all charitable gifts and tributes. </li><li style="font-size:12px">Produces reports on all gifts on a regular basis for the Business Office, departments and programs that are recipients of the gifts, and to leadership. </li><li style="font-size:12px">Manages and files all necessary and available documentation for gift, fund, and constituent archives, as well as attaches documentation to records in the database. </li><li style="font-size:12px">Ensures that gift and data policies, standards, guidelines, regulations, and requirements are met. </li><li style="font-size:12px">Ensures the accuracy, timelines, and completeness, consistency, and validity of all gift records and data entered and processed. </li><li style="font-size:12px">Produces written receipts and acknowledgments for donors with accuracy, quality, and timeliness. </li><li style="font-size:12px">Researches and resolves any discrepancies in gift and constituent records. </li><li style="font-size:12px">Coordinates and sends communications to constituents related to gifts, as needed. </li><li style="font-size:12px">Responds to inquiries from constituents regarding gifts. </li><li style="font-size:12px">Performs research, as needed and requested, on past gifts. </li><li style="font-size:12px">Collaborates closely with the Business Office and other college offices to ensure the accurate designations and processing of gifts. </li><li style="font-size:12px">Provides guidance and assistance to others who have a responsibility for data entry and management within the CRM database. </li><li style="font-size:12px">Provides the Vice President of Institutional Advancement with reports and data requested and needed. </li><li style="font-size:12px">Ensures working knowledge of Raiser's Edge. </li><li style="font-size:12px">Maintains confidentiality of constituent and gift information. </li><li style="font-size:12px">Creates and updates gift processing policy and procedures documentation. </li><li style="font-size:12px">Contributes to, support, and abides by office policies and procedures, as well as industry, regulatory, and legal requirements. </li><li style="font-size:12px">Contributes to projects such as workflow improvements, technology solutions, and operational enhancement. </li><li style="font-size:12px">Maintains filing and records management systems gifts, funds, and donor records. </li><li style="font-size:12px">Performs other related duties as assigned. </li></ul><div style="font-size:12px"> Additional Responsibilities: This role may include other duties as assigned to support the overall operations and mission of the college. Flexibility and adaptability are essential, as responsibilities may evolve based on institutional needs.  Work Autonomy: This position is classified as exempt under the Fair Labor Standards Act (FLSA) and requires the ability to perform duties independently, exercise sound judgement, and manage responsibilities with minimal supervision while meeting organizational goals and expectations.  Supervision Given: Possible student employees.  Minimum Qualifications: </div><ul><li style="font-size:12px">Strong competency in Google Sheets or Microsoft Excel.</li><li style="font-size:12px">Data Entry experience.</li><li style="font-size:12px">Understanding of CRMs' purpose and general capabilities.</li><li style="font-size:12px">Highly developed analytical skills.</li><li style="font-size:12px">Ability to work independently in a deadline-driven environment.</li><li style="font-size:12px">Excellent organizational skills and work habits.</li><li style="font-size:12px">Exceptional attention to detail and accuracy.</li><li style="font-size:12px">Excellent written communication skills.</li><li style="font-size:12px">Proven project management skills, including the ability to manage multiple projects simultaneously and meet deadlines. </li><li style="font-size:12px">Strong interpersonal skills to collaborate effectively with diverse stakeholders. </li><li style="font-size:12px">High level of professionalism, integrity, and attention to detail. </li><li style="font-size:12px">Ability to adapt to changing priorities and work under pressure. </li><li style="font-size:12px">Ability to work evenings and some weekends on occasion.</li><li style="font-size:12px">Ability to travel independently as needed. </li></ul><div style="font-size:12px"> Preferred Qualifications:</div><ul><li style="font-size:12px">Bachelor's Degree</li><li style="font-size:12px">Gift Processing Experience</li><li style="font-size:12px">Higher Education Experience</li><li style="font-size:12px">Competency with a variety of computer software</li><li style="font-size:12px">Experience with Raiser's Edge</li><li style="font-size:12px">Knowledge of federal and state regulations and compliance requirements for charitable giving. </li></ul>Powered by JazzHR

Ferrum College

Gift Processing Manager

Analysis Skills

Computer Software

Customer Relationship Management (CRM)

Customer Relationship Management (CRM) Systems

Data Entry

Data Management

Data Quality

Donor Relations

Federal Laws and Regulations

Fundraising

Gift Management

Higher Education

People Management

Project/Program Management

Record Keeping

Records Management

Regulations

Regulatory Compliance

Regulatory Requirements

Reporting Skills

State Laws and Regulations

Stewardship

Time Management

University/School Policies

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Executive AssistantWieland

Gift Processing ManagerFerrum College

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