PERMANENT

FULL_TIME

POSTING_API

UNKNOWN

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Vaco is hiring for a Legal Support Coordinator opportunity in Cincinnati OH Direct Hire, Onsite (2 remote days per month) Salary: 70-85,000/yr Job Summary: The Legal Support Coordinator supervises and coordinates the daily workflow of legal administrative assistants in support of the transactional practice groups including corporate, M&A, Tax and Real Estate. This position ensures the administrative transaction team follows established procedures, protocols, and operates at the highest level.  The Legal Support Coordinator works collaboratively with team members to improve efficiency and deliver high quality service to attorneys and other legal team members. In addition to supervisory responsibilities this position also provides administrative support to assigned attorneys.  A high level of professionalism and confidentiality of client and firm matters are essential. Essential Duties and Responsibilities:  Supervisory<ul><li>Coordinate the daily workflow for transactional legal administrative assistants, including monitoring the Attorney Support Portal to ensure work is assigned and completed timely and efficiently.<li>Review administrative processes and procedures, identify areas for improvement and provide recommendations.<li>Establish and maintain harmonious working relationships and foster an atmosphere of teamwork and cooperation.<li>Monitor and coordinate resource materials in Teams to provide the most up-to-date information for the administrative team.<li>Conduct effective performance evaluations; share knowledge, mentor and provide guidance to team members.<li>Assist with recruiting, onboarding, and training new team members.<li>Maintain employees’ timecards, time off requests, and remote work requests.</ul> Legal Administrative Assistant<ul><li>Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner.  Extensive editing, proofreading, and redlining of legal documents, including contracts, agreements, and corporate filings.<li>Coordinate, assemble, and organize closing materials, including closing binders.<li>Draft standard correspondence and format documents.<li>Coordinate and manage attorney calendars, schedule meetings, and make travel arrangements.<li>Enter time entries for attorneys accurately and efficiently into the firm’s timekeeping system.<li>Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.<li>Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.</ul> Required Knowledge, Skills and Abilities:<ul><li>High School diploma required.<li>Minimum 5 years of corporate/transactional legal administrative assistant experience.<li>Previous supervisory experience preferred.<li>Working knowledge of legal documents, formatting, table of contents, styles, and track changes.<li>Ability to manage workflow and delegate assignments and projects.<li>Ability to train, coach, and provide constructive feedback.<li>Excellent organizational, time management and follow up skills.<li>Strong verbal and written communication skills.<li>Exceptional attention to detail.<li>Ability to handle multiple, competing deadlines and priorities in an effective manner.<li>Excellent interpersonal skills with a strong focus on client service.<li>Ability to work effectively in a team environment.<li>Proficient in Microsoft Office Suite.<li>Experience working with a document management system.</ul> Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.<div class="notice">Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</div><div class="notice"><h3>EEO Notice </h3>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact <a href="mailto:HR@vaco.com">HR@vaco.com</a> .Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" target="_blank" rel="noopener">workplace discrimination is illegal</a>. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</div><div class="notice"><h3>Privacy Notice</h3>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. <ul> <li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" target="_blank" rel="noopener">here</a>.</li> <li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a>.</li> <li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a>. </li> <li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" target="_blank" rel="noopener">here</a>.</li> <li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a>.</li></ul></div><div class="notice"><h3>Pay Transparency Notice</h3> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:<ul> <li>the individual’s skill sets, experience and training;</li> <li>licensure and certification requirements;</li> <li>office location and other geographic considerations;</li> <li>other business and organizational needs.</li></ul>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Company Confidential

Legal Support Coordinator

Administrative Skills

Artificial Intelligence (AI)

Attorney

Billing

Calendar Management

Coaching

Communication Skills

Customer Support/Service

Detail Oriented

Document Management

Documentation Format

Editing

English Language

Follow Through

Hair Styling

High School Diploma

Interpersonal Skills

Legal

Legal Documents

Legal Support Skills

Mentoring

Mergers and Acquisitions

Microsoft Office

Onboarding

Organizational Skills

People Management

Performance Analysis

Performance Reviews

Presentation/Verbal Skills

Procedure Development

Proofreading

Property Tax

Reimbursement

Service Delivery

State Laws and Regulations

Team Player

Time Management

Time Management Software

Training/Teaching

Travel Planning

Writing Skills

FEED

OTHER

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Administrative staff play a critical role in ensuring daily operations run smoothly and clients receive a consistent, high-quality experience.

Onsite in Medina OR Wooster, OH | $50-55k annually | Trust and Estate This Jobot Job is hosted by: Alizen Rodriguez Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $50,000 - $55,000 per year A bit about us: We are a well-established regional law firm with a long-standing presence in Northeast Ohio, supporting individuals and families with personal legal matters. Our team focuses on delivering thoughtful, detail-oriented service in areas related to long-term planning and asset protection. The firm operates in a collaborative, team-first environment where professionalism, reliability, and strong communication are expected across all roles. Administrative staff play a critical role in ensuring daily operations run smoothly and clients receive a consistent, high-quality experience. Why join us? This is a stable, full-time opportunity with a firm that values consistency, organization, and a positive office culture. You will be part of a team that relies heavily on administrative support to maintain efficiency and client satisfaction. The role offers full benefits, including medical, dental, and vision coverage, as well as disability insurance, life insurance, retirement planning options, and paid time off. If you prefer a structured, in-office environment where expectations are clear and your contributions directly impact client experience, this is a strong fit. Job Details Job Duties & Responsibilities <ul><li> Manage a multi-line phone system, including answering, screening, and directing incoming calls</li><li> Greet clients and visitors in a professional and welcoming manner</li><li> Schedule and coordinate appointments, meetings, and attorney calendars</li><li> Provide administrative support related to legal documentation and client files</li><li> Assist with preparation, formatting, and proofreading of legal documents and correspondence</li><li> Maintain organized records and ensure accuracy of client information</li><li> Handle general office tasks including email management, data entry, and file maintenance</li><li> Support attorneys and staff with day-to-day operational needs</li></ul> Qualifications <ul><li> High school diploma or equivalent required, Bachelor's degree strongly preferred</li><li> Prior experience in a receptionist, administrative, or legal support role preferred</li><li> Strong communication skills and professional demeanor</li><li> Ability to manage multiple tasks and maintain organization in a fast-paced environment</li><li> Proficiency in Microsoft Word, Excel, and Outlook</li></ul> Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

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Jobot

Legal Assistant/Receptionist

Customer Satisfaction

Data Entry

Data Quality

Email Management/Administration

File Maintenance

Loss Prevention

Microsoft Excel

Microsoft Outlook

Microsoft Word

Multitasking

Operations

Plan Meetings

Record Keeping

Telephone Skills

It prides itself on combining deep local knowledge with sophisticated legal capabilities typically found in larger metropolitan firms, and on using a collaborative, team-oriented approach to solve complex legal challenges for its clients. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

As a full-service law firm, our team takes pride in its attorneys who have a particular understanding and real-world experience in over 50 different legal practice areas. This Jobot Job is hosted by: Julibeth Canafax Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $50,000 - $55,000 per year A bit about us: This is a well-established full-service law firm rooted in Northeast Ohio with a long history of providing legal counsel to both individuals and businesses. The firm’s attorneys offer expertise across more than 50 legal practice areas, including corporate and business law, estate planning and probate, employment and labor, real estate, litigation, and mergers and acquisitions. It prides itself on combining deep local knowledge with sophisticated legal capabilities typically found in larger metropolitan firms, and on using a collaborative, team-oriented approach to solve complex legal challenges for its clients. Why join us? Health insurance 401(k) matching Paid time off Vision insurance Dental insurance Flexible spending account Life insurance Paid holidays Job Details We are seeking a seasoned Permanent Legal Assistant to join our dynamic team. This role will provide you with the opportunity to engage in a fast-paced environment where you will be responsible for providing high-quality legal administrative support to our legal team. You will be an integral part of our team, working on complex legal cases, conducting extensive legal research, drafting legal documents, and managing case files. If you are a detail-oriented professional with a strong understanding of legal terminology and procedures, this is the perfect opportunity for you. Responsibilities: 1. Conduct comprehensive legal research and analysis to support case preparation and strategy development. 2. Draft and proofread legal documents such as pleadings, motions, briefs, discovery requests, and responses. 3. Manage and organize case files, ensuring all relevant information is easily accessible and up-to-date. 4. Assist attorneys in court proceedings by preparing necessary legal documents and liaising with clients and opposing counsel. 5. Coordinate and schedule meetings, hearings, depositions, and trials, ensuring all parties are informed and prepared. 6. Maintain strict confidentiality of all client information, adhering to professional ethics and firm policies. 7. Stay updated with changes in legislation and regulations that may affect the firm's clients and cases. 8. Provide general administrative support to the legal team, including answering phones, managing correspondence, and maintaining office supplies. Qualifications: 1. A minimum of 4 years of experience as a Legal Assistant or in a similar role within the legal industry. 2. Proficiency in legal research and legal writing, with a strong ability to draft and edit a variety of legal documents. 3. Solid experience in case management, including organizing, tracking, and managing large volumes of documents and files. 4. Extensive knowledge of legal administrative procedures, including court rules and filing procedures. 5. Exceptional attention to detail with the ability to work under pressure and meet tight deadlines. 6. Excellent verbal and written communication skills. 7. Strong interpersonal skills, with the ability to work effectively as part of a team and maintain professional relationships with clients, colleagues, and court personnel. 8. Proficiency in using legal software and Microsoft Office Suite. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Full Time Legal Jobs in Elyria, OH

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Full Time Legal Jobs in Elyria, OH

Legal Support Coordinator Company Confidential

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