PERMANENT

FULL_TIME

POSTING_API

UNKNOWN

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

HOUR

Onboarding Coordinator (Part-Time | Remote) Location: Fully Remote, Open to Any Time Zone Schedule: Part-Time, up to 15 to 20 hours per week (Mondays required) Pay: Up to $24/hour Type: Temporary, approximately 3 months with potential to extend<hr>OverviewWe are looking for a detail-oriented and organized Onboarding Coordinator to support a growing healthcare organization on a part-time remote basis. This is a project-based role focused entirely on delivering a smooth and compliant onboarding experience for new hires across the country. If you have a strong HR or People Operations background, experience in healthcare, and are comfortable leading virtual orientations independently, this could be a great fit.Schedule Breakdown<ul><li>Mondays are required, virtual orientation days running approximately 4 hours including prep, orientation facilitation, and follow-up<li>Tuesdays are the primary admin day for processing new hires starting the following week<li>Wednesday through Friday are flexible for follow-up activities as needed</ul>Key Responsibilities<ul><li>Facilitate weekly virtual new hire orientations covering I-9 documentation, system access, benefits eligibility overview, time-off policies, and Q&A<li>Coordinate pre-onboarding logistics including background checks, drug screens, and TB test follow-up with candidates ahead of weekly deadlines<li>Enter approved new hires into the HRIS system and submit IT tickets to provision system access, email accounts, and login credentials<li>Pull, verify, and file professional licenses for clinical staff including therapists, dieticians, LCSWs, APCs, and ACSWs, logging expiration dates in the credentials tracking system<li>Send orientation welcome emails, calendar invites, and courtesy notifications to hiring managers and the People Ops team<li>Log all new hire information across applicable tracking spreadsheets and maintain records in a shared Google Drive<li>Monitor IT access post-start and follow up with the IT department to resolve any outstanding access issues<li>Communicate start date changes to the recruiting team when candidates miss weekly processing deadlines</ul>Requirements<ul><li>Paychex experience is required, must be able to operate the system with minimal ramp-up<li>Healthcare industry experience is required, particularly familiarity with clinical staff credentialing including LCSW, APC, ACSW, and similar licenses<li>Comfortable conducting and leading virtual orientations independently on a weekly basis<li>Highly organized with exceptional attention to detail and the ability to manage multiple concurrent new hire files and deadlines simultaneously<li>Proficient in Google Drive and comfortable with basic spreadsheet data entry<li>Strong written communication skills for both templated and customized email correspondence<li>Comfortable working across multiple time zones<li>No degree required, relevant experience will be considered</ul>Nice to Have<ul><li>Experience coordinating with IT departments for user provisioning<li>Familiarity with professional license verification and tracking<li>Background in high-volume, fast-paced HR or People Operations environments</ul><div class="notice">Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</div><div class="notice"><h3>EEO Notice </h3>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact <a href="mailto:HR@vaco.com">HR@vaco.com</a> .Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" target="_blank" rel="noopener">workplace discrimination is illegal</a>. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</div><div class="notice"><h3>Privacy Notice</h3>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. <ul> <li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" target="_blank" rel="noopener">here</a>.</li> <li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a>.</li> <li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a>. </li> <li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" target="_blank" rel="noopener">here</a>.</li> <li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" target="_blank" rel="noopener">here</a>.</li></ul></div><div class="notice"><h3>Pay Transparency Notice</h3> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:<ul> <li>the individual’s skill sets, experience and training;</li> <li>licensure and certification requirements;</li> <li>office location and other geographic considerations;</li> <li>other business and organizational needs.</li></ul>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Company Confidential

Onboarding Coordinator- Part Time

Background Investigation

Communication Skills

Data Entry

Detail Oriented

Documentation

Email Technology

English Language

HRIS/HRMS

Hair Styling

Healthcare

Information Technology & Information Systems

Licensed Clinical Social Worker (LCSW)

Logistics

Onboarding

Organizational Skills

Professional License

Record Keeping

Spreadsheets

State Laws and Regulations

System Operations

Time Management

Writing Skills

Assist in new associate training, Provide relief coverage for operational duties when associates utilize time-off or are absent from the shift, Have a thorough working knowledge of the site's operating systems in order to ensure operational compliance and correct exception resolution, Complete all necessary records and reports in a timely and accurate fashion. Provide operational oversight and scheduling duties to the individuals assigned facility to ensure the execution of daily tasks and activities including but not limited to transportation planning, scheduling, reporting, customer relations and operational execution in a manner consistent with company services and cost objectives.

YEAR

<div>Position Summary:   Provide operational oversight and scheduling duties to the individuals assigned facility to ensure the execution of daily tasks and activities including but not limited to transportation planning, scheduling, reporting, customer relations and operational execution in a manner consistent with company services and cost objectives. Supervises most processes directly including workforce and equipment scheduling. Involved in daily customer meetings and direct line of escalation. Reviews truck runs based on location of accounts, volume, costs, customer requirements and private fleet utilization. Review daily orders for additional optimization opportunities based on above requirements.   SHIFT: ONSITE Monday - Friday 5:30 am – 2:30 pm   Benefits: Our excellent benefits plan keeps associates and their families happy, healthy and secure. To learn more visit https://penske.jobs/benefits/   Salary: $61,900 - $83,400   Major Responsibilities:   People:   -Communicate performance standards that are specific and measurable, Interview hourly associates and provide recommendations for hire, Monitor attendance, productivity, and other performance markers and provide counseling and/or recognition to associates as needed.   Operations:   -Supervise logistics operations including customer service, schedule creation, and transportation securement, Evaluate and recommend changes in preferred work methods to increase productivity of dispatch/warehouse operations. Assist in new associate training, Provide relief coverage for operational duties when associates utilize time-off or are absent from the shift, Have a thorough working knowledge of the site's operating systems in order to ensure operational compliance and correct exception resolution, Complete all necessary records and reports in a timely and accurate fashion.   Safety:   -Ensure day-to-day management and associate activities are in alignment with the location safety strategy, Provide associates with communication, training, feedback, and direction to ensure safe performance, Ensure compliance with all applicable regulatory agencies and company policies and procedures.   Growth / Customer Experience:   -Understand the location-specific customer goals & objectives, Ensure the customer knows that we are committed to helping them meet their objectives, Determine areas that could benefit from Continuous Improvement efforts.   Fleet/Assets:   -Properly plan work assignments to ensure effective use of fleet/warehouse equipment, Work with hourly associates to ensure they understand safe and efficient operation of equipment.   Other projects and tasks as assigned by supervisor   QUALIFICATIONS:   • 2 - 4 years related functional experience   • High School Diploma or equivalent required   • Bachelors Degree preferred   • Strong written/oral communication and organizational skills are required   • Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required   • Regular, predictable, full attendance is an essential function of the job   • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening required.   Physical Requirements:   -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.   -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.   -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.   Penske is an Equal Opportunity Employer.   About Penske Logistics   Penske Logistics engineers state-of-the-art transportation, warehousing and freight management solutions that deliver powerful business results for market-leading companies. With operations in North America, South America, Europe and Asia, Penske and its associates help businesses move forward by increasing visibility and driving down supply-chain costs. Visit Penske Logistics to learn more.   Job Category: Logistics/Supply Chain   Job Family: Operations   Address: 1926 E Pacific CST HWY   Primary Location: US-CA-Wilmington   Employer: Penske Logistics LLC   Req ID: 2605299</div><div id="content-frame"> </div>Requirements

Penske Truck Leasing
 
Penske Truck Leasing is a Penske Transportation Solutions company headquartered in Reading, Pennsylvania. A leading global transportation services provider, Penske Truck Leasing operates more than 440,000 vehicles and serves customers from more than 1,300 locations in North America, South America, Europe, Australia and Asia. Product lines include full-service truck leasing, contract maintenance, commercial and consumer truck rentals, used truck sales, transportation and warehousing management and supply chain management solutions. Visit www.pensketruckleasing.com to learn more.
 
 
About Us
 
Penske is great place to launch or continue your career. We are a dynamic growth company with a 50-plus year history of success that is built upon a foundation of taking great care of our customers, a dedication to excellence in all we do every day and tapping innovative ideas from our associates to drive success for our customers and our own businesses.
 
 
 Products
 
Penske offers a wide variety of transportation products and services ranging from full-service truck leasing and fleet maintenance, truck rental, used truck sales, and global supply chain and logistics solutions. Visit www.gopenske.com for more details.
 
 
News
 
Our company makes headlines regularly around the globe. Keep up with the latest news and information from Penske by visiting our newsroom.

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Onboarding Coordinator- Part Time Company Confidential

Senior Supply Chain Supervisor (Supply Chain/Logistics) Penske

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