PERMANENT

FULL_TIME

ADAPTED_NOW

UNKNOWN

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting workstreams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

<div class="earcu_posdescriptionContainer"><div class="earcu_posdescription"><div class="earcu_posdescriptionnote"><p><strong>Position summary</strong></p><p>This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting workstreams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization.</p><hr/><p><strong>Job duties and responsibilities</strong></p><ul><li>Specialized legal support leading to exceptional client service.</li><li>Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars.</li><li>Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel.</li><li>Leveraging the firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.</li><li>Track all follow-up requests (meetings, materials, deliverables).</li><li>Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the firm.</li><li>Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure the attorney is prepared for meetings, events, and interactions.</li><li>Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda.</li><li>Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents.</li><li>Process matter opening forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened.</li><li>Contribute to the success of the attorney's financial and client growth goals.</li><li>Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of a sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.</li><li>Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping them up to date as contact information changes.</li><li>Work in conjunction with the firm's Business Center to ensure prompt processing of all expenses.</li><li>Process timesheets daily, drafting entries and following up as appropriate.</li><li>Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments.</li><li>Provide support outside of standard working hours, including during evenings and weekends as needed.</li><li>Additional duties as assigned.</li><li>Corporate tasks as required.</li><li>Westlaw/research: perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county).</li><li>Maintain paper and electronic filings. Maintain paper files for certain estate accounts (i.e., for purposes of tax filings); retrieve documents from files as needed.</li><li>Maintain client minute books.</li><li>Litigation tasks as required.</li><li>E-filings: federal, state, and appellate court filings. Scheduling remote court appearances.</li><li>Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands.</li><li>Depositions: schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review.</li></ul><p>Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.</p><hr/><p><strong>Requirements</strong></p><p>Education: two years of college or equivalent experience required. College degree or equivalent experience is preferred.</p><p>Experience: five plus years of experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred.</p><p>Skills:</p><ul><li>Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.</li><li>Additionally: mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents.</li><li>Advanced Outlook skills including calendaring and task functions. Facility with Zoom and MS Teams.</li><li>Ability to handle confidential and sensitive matters professionally and with discretion.</li><li>Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations. Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines.</li><li>Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities.</li><li>Flexibility and ability to adapt to constantly changing priorities. Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision.</li><li>Project management skills/training, a plus.</li></ul><hr/><p><strong>Other</strong></p><p>Supervisory responsibilities: none</p><p>Equipment to be used: personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.</p><p><strong>Essential job functions:</strong></p><ul><li>Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.</li><li>Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.</li><li>Ability to communicate effectively.</li><li>Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions.</li><li>Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.</li><li>Ability to work extended hours as required to meet project, client, or business needs.</li><li>Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week.</li></ul><hr/><p><strong>Pay ranges:</strong></p><p>This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.</p><p>This is a non-exempt position. The hourly wage range for this role is $31.44 to $38.56, with an estimated annual compensation range of $61,300 to $75,200, based on expected hours.</p><hr/><p><strong>Employee benefits overview</strong></p><p>Our comprehensive benefits package includes:</p><p>401(k) retirement plan<br/>Medical insurance<br/>Health savings account (HSA)<br/>Virtual health services<br/>Dental insurance<br/>Vision insurance<br/>Accident insurance<br/>Hospital indemnity insurance<br/>Critical illness insurance<br/>Life insurance<br/>Short-term disability coverage<br/>Long-term disability coverage<br/>Flexible spending accounts (FSA)<br/>Lyra Health employee assistance program (EAP)<br/>Paid family leave (for eligible exempt and non-exempt staff)<br/>Transportation benefit<br/>Back-up child care services<br/>College coach program<br/>Pet insurance<br/>Paid sick time (for exempt staff)<br/>Paid time off (available to all full-time, non-temporary employees)</p><p>Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.</p><p>Reed Smith is an equal opportunity employer with core values of integrity, excellence, teamwork & respect, innovation, and impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.</p><p>Qualified candidates only. No search firms.</p></div></div></div>

Reed Smith LLP

Executive Assistant

Administrative Skills

Attorney

Calculators

Calendar Management

Childcare

Coaching

Communication Skills

Contact Management

Copying Machines

Court Deposition

Customer Relations

Customer Support/Service

Detail Oriented

Develop and Maintain Customers

Document Scanners

Due Diligence

Employee Relations

Establish Priorities

Executive Assistant Skills 

File Maintenance

Information/Data Security (InfoSec)

Insurance

Journalism

Legal

Legal Documents

Legal Support Skills

Litigation

Logistics

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Office Equipment

Organizational Skills

PC (Personal Computer) Systems

People Management

Presentation/Verbal Skills

Privacy Controls

Problem Solving Skills

Professional Services

Project/Program Management

Quality Assurance

Reimbursement

Team Player

Telecommunications

Time Management

Travel Planning

monster

In AI and Infrastructure, we shape the future of hyperscale computing by inventing and creating world-leading future technology, and drive global impact by contributing to Google infrastructure, from software to hardware (including building Vertex AI for Google Cloud). Note: By applying to this position you will have an opportunity to share your preferred working location from the following: Thornton, CO, USA; Addison, TX, USA; Reston, VA, USA.Minimum qualifications: Bachelor's degree in a technical field, or equivalent practical experience.

The application window will be open until at least October 6, 2025. This opportunity will remain online based on business needs which may be before or after the specified date.Note: By applying to this position you will have an opportunity to share your preferred working location from the following: <b>Thornton, CO, USA; Addison, TX, USA; Reston, VA, USA</b>.<h3>Minimum qualifications:</h3><ul><li>Bachelor's degree in a technical field, or equivalent practical experience. </li><li>2 years of experience in program management.</li><li>Experience with network infrastructure acquisition (i.e. dark fiber, transport systems, or data centers).</li></ul><h3>Preferred qualifications:</h3><ul><li>2 years of experience managing cross-functional and cross-team projects.</li><li>Experience with network planning and engineering, including long haul and metro networks, as well as availability and resiliency analysis.</li><li>Experience working in a network vendor or telecommunications carrier environment.</li><li>Knowledge of networking, optical technologies, and outside plant or layer one network design.</li></ul><div><h2>About the job</h2>A problem isn’t truly solved until it’s solved for all. That’s why Googlers build products that help create opportunities for everyone, whether down the street or across the globe. As a Technical Program Manager at Google, you’ll use your technical expertise to lead complex, multi-disciplinary projects from start to finish. You’ll work with stakeholders to plan requirements, identify risks, manage project schedules, and communicate clearly with cross-functional partners across the company. You're equally comfortable explaining your team's analyses and recommendations to executives as you are discussing the technical tradeoffs in product development with engineers. <div> The AI and Infrastructure team works on the world’s toughest problems, redefining what’s possible and the possible easy. We empower Google customers by delivering AI and Infrastructure at unparalleled scale, efficiency, reliability and velocity. Our customers include Googlers, Googler Cloud customers, and billions of Google users worldwide. We’re at the center of amazing work at Google by being the “flywheel” that enables our advanced AI models, delivers computing power across global services, and offers platforms that developers use to build services. <p>In AI and Infrastructure, we shape the future of hyperscale computing by inventing and creating world-leading future technology, and drive global impact by contributing to Google infrastructure, from software to hardware (including building Vertex AI for Google Cloud). We work on complex technologies at a global scale with key players in the AI and systems space. Join a team of talented individuals who not only work together to keep data centers operating efficiently but also create a legacy of driving innovation by building some of the most complex systems technologies.</p></div><p>The US base salary range for this full-time position is $138,000-$198,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.</p><p>Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits. Learn more about benefits at Google.</p></div><div><h2>Responsibilities</h2><ul><li>Collaborate with team members and stakeholders to understand or identify defined work problems and program goals, obtain prioritized deliverables, and discuss program impact.</li><li>Prioritize program goals, understand and translate other stakeholders’ needs into program goals and prioritized deliverables with minimal assistance, and contribute to decisions on prioritizing goals and deliverables.</li><li>Define the scope of projects and develop, execute or manage project plans for supported program(s).</li><li>Review key metrics pertaining to a program, monitor potential metric deviations, and define corrective actions for critical deviations.</li><li>Identify, communicate, and collaborate with relevant stakeholders within one or more teams to drive impact and work toward mutual goals.</li></ul></div>Google is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Google's EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know by completing our Accommodations for Applicants form.

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Executive Assistant Reed Smith LLP

Technical Program Manager II, Network Acquisition, Cloud Networking Google

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