Bilingual Receptionist / Office Manager Vitality StaffingBilingual Receptionist / Office ManagerJersey City, New JerseyThis role serves as the first point of contact for visitors, supports administrative functions across departments, manages office supplies and vendor relationships, and helps maintain the cleanliness and overall appearance of the office. The Office Receptionist / Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by maintaining a professional, organized, and welcoming environment.
Field Administrator (entry level) RailWorksField Administrator (entry level)New York City, NY$46,000–$62,000 / yearComstock employees are members of Local Union #3 – IBEW and are eligible for comprehensive union benefits for themselves and immediate family members, including, but not limited to: • Local Union #3 Pension ( vested after 5 years). Union Benefits – Local #3, IBEW (These benefits vest after 90 days of employment, with coverage applied retroactively to your start date upon successful completion of the introductory period.)
Administrator, Dean's Office New York UniversityAdministrator, Dean's OfficeNew York, New York$72,000–$80,000 / yearNew York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The role acts as a primary operational interface between the Dean’s Office, University leadership, department chairs, and external stakeholders, ensuring alignment with the school’s academic, faculty, and research priorities.
Assistant Project Administrator Research Foundation of The City University of New YorkAssistant Project AdministratorNew York, New YorkThese functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
NewPreschool Office Assistant smart start academyPreschool Office Assistantjersey city, NJPart timeThis position involves managing office tasks, supporting staff, maintaining records, and providing excellent customer service to parents, staff, and children. The Office Administrator in Early Childhood Education plays a crucial role in ensuring the smooth operation of the administrative functions of an early childhood education center.
Grants Administrator (Post-Award) Research Foundation of The City University of New YorkGrants Administrator (Post-Award)New York, New YorkReporting to the Director of GSP, the incumbent works closely with Principal Investigators (PIs), project staff, and administrative departments to ensure fiscal accountability, compliance with sponsor regulations, and effective management of sponsored projects from award setup through closeout. The Grants and Sponsored Programs (GSP) Office at The City College of New York (CCNY), under the Office of the Provost, provides professional guidance and administrative support for all sponsored research activities.
Receptionist/Office Coordinator PolsinelliReceptionist/Office CoordinatorNew York, New York$70,000–$90,000 / yearPartner with Office Administrator, Marketing, and other staff involved with the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event. This role will be responsible for elevating the in-office experience through excellent client service and responsiveness and support attorneys and staff by handling the day-to-day duties of running an office.
Executive Assistant to Chair NYU Langone HealthExecutive Assistant to ChairNew York, NY$70,481.61–$121,580.64Full timePrepares correspondence and documents independently from rough drafts, corrected copies, voice recordings, dictation or previous versions, based on knowledge/research of relevant topic/professional field to correspondence and documents. An integral part of NYU Langone Health , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.
Office Administrator VPV ELECTRIC INCOffice AdministratorLincoln Park, NJFull timeSubmit manufacturer submittals to Architects; issue supplier Purchase Orders (POs) upon approval (or revise and resubmit if rejected). VPV Electric, Inc is an electrical construction company working on public works projects as a general contractor and subcontractor.
Executive Assistant, Legal Division The American Society for the Prevention of Cruelty to AnimalsExecutive Assistant, Legal DivisionNew York, New YorkMaintain knowledge of the Chief Legal Officer’s priorities and workflow to partner with the Chief Legal Officer to help ensure time is appropriately allocated for team meetings, skip levels, visits, and quarterly check-ins throughout the year; juggle frequent last-minute changes, and coordinate with internal and external constituents. The Executive Assistant supports the Chief Legal Officer, as well as the other attorneys on the team, to interface with all other departments and the general public, to manage and route issues among team members, and serves as one of the key ways in which the Legal Division interfaces with our colleagues throughout the organization.
Executive Assistant to Chair NYU Langone Medical CenterExecutive Assistant to ChairNew York, NY$70,481.61–$121,580.64 / yearPrepares correspondence and documents independently from rough drafts, corrected copies, voice recordings, dictation or previous versions, based on knowledge/research of relevant topic/professional field to correspondence and documents. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.
Administrative Support Manager Legal Operations Career DevelopersAdministrative Support Manager Legal OperationsManhattan, NY$155,000–$175,000 / yearAdministrative Support Manager, Legal Operations, Law Firm Management, Administrative Manager, Executive Assistant Leadership, Office Operations, Legal Administration, Professional Services, Staff Management, Employee Development, Performance Management, Budget Management, Administrative Services, Workflow Management, Process Improvement, Talent Acquisition, Human Resources, Team Leadership, Legal Support, Microsoft Office, Operations Manager, Administrative Leadership, Coaching, Organizational Development, Hybrid Jobs, New York Jobs, Legal Careers, Management Careers, Department Operations, Business Services, Leadership, Training, Recruiting, Budget Planning, Client Service. This hybrid leadership role is responsible for driving operational excellence, managing staff, improving processes, and ensuring exceptional service to attorneys and internal clients.
NewTrust Administrator - Wealth Management (Delaware) Evercore IncTrust Administrator - Wealth Management (Delaware)New York, NY$100,000–$125,000 / yearWe are dedicated to helping our clients achieve superior results through trusted independent and innovative advice on matters of strategic significance to boards of directors, management teams, and shareholders - including mergers and acquisitions, shareholder advisory, restructurings, and capital structure. Evercore also assists clients in raising public, private capital, delivers equity research, equity sales and agency trading execution, in addition to providing wealth and investment management services to high-net-worth individuals.
Lease Administrator Barnes & Noble IncLease AdministratorNew York, NY$100,000–$115,000 / yearToday, under CEO James Daunt and private ownership by Elliott Advisors, Barnes & Noble operates approximately 700 bookstores nationwide, serves over 700 communities across all 50 states, and maintains a robust digital presence through BN.com, NOOK eBooks and audiobooks, and educational resources such as SparkNotes. You will be responsible for reviewing leased and owned property documents and entering financial and contractual obligations into the Real Estate Database, as well as compiling and maintaining critical location data, including financial and contractual obligations and status reports as part of the lease administration process.
NewCustomer Service / Office Administrator Comfortking USA IncCustomer Service / Office AdministratorFairfield, NJJob Description About the Role: ComfortKing USA, an apparel distribution company based in Fairfield, NJ is seeking a reliable and detail-oriented Customer Service / Office Administrator to join our team. This position is ideal for someone who thrives in a fast-paced environment and can effectively manage multiple responsibilities throughout the day.
Office Administrator - Fashion Design US Asian Apparels IncOffice Administrator - Fashion DesignFort Lee, NJFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. We have 35,000 employees in Bangladesh and 285 production lines creating a $425 Million dollars’ worth of garment annually.
Home Care Administrator Assurance Care & Support ServicesHome Care AdministratorIselin, New JerseyAs a fully insured and licensed medical home health care agency, we offer a wide range of home health care services to families in Middlesex, Atlantic, Gloucester, Warren, Camden, Monmouth, Passaic, Morris, Hudson, Bergen, Burlington, Somerset, Sussex, Ocean, Mercer, Cape May, Cumberland, Union, Essex, Hunterdon, Salem Counties . At Assurance Care & Support Services Inc we take a proactive approach to client care, closely monitoring each client to ensure that we catch and care for any emerging issues before they become emergencies.
Education Program Administrator Solar OneEducation Program AdministratorNew York, NY$59,000–$62,000Solar One is a 501c(3) organization that empowers communities in the New York City metro area to thrive in the face of the challenges brought on by climate change and embrace a world that is low-carbon, resource-efficient, and socially inclusive. Founded in 2004 to manage Stuyvesant Cove Park, a two-acre native plant park and small environmental education center, Solar One has grown into an award-winning organization with a thriving array of programs.
Facilities Management Administrator U.S. Facilities, Inc.Facilities Management AdministratorTarrytown, NYPartner with site leadership and maintenance teams to support consistent service deliveryCoordinate planned maintenance programs, including scheduling, work orders, and vendor engagementManage work order lifecycle (creation, updates, tracking, documentation, and completion follow-up)Administer and maintain CMMS data to ensure accuracy and reporting integrityMaintain appropriate files, documents, reports, and accessible filing systemsMeet month-end deadlines and ensure accurate reporting to financeShare pertinent information and correspondence with the operations teamManage internal and external customer relations and inquiries in a prompt, accurate, and professional mannerOversee payroll processing and ensure all union-related documentation is executed with total precision. This is an excellent opportunity for a highly organized administrative professional who enjoys supporting facility operations, coordinating work orders and documentation, partnering with site leadership and maintenance teams, and helping keep daily operations responsive, accurate, and well-documented.
NewGrant Administrator New York State Psychiatry InstituteGrant AdministratorNew York, NY$89,153–$96,000 / yearCoordinate with PIs, Division Administrators, and OSP/CU Business office staff for award Closeout processing; ensuring all expenses are correct and posted to the account, working with Purchasing/OSP/CU BO to identify and troubleshoot errors, assisting PIs with the preparation of the Final RPPR in eRA Commons and other closeout documents as required. Oversee the financial aspects of sub-awardee monitoring activities, including assessing the financial risks inherent in doing business with sub-awardees, reviewing the allowability of sub-awardee invoices, and ensuring compliance with federal regulations and both prime and sub-awardee terms and conditions.