UNKNOWN

ADAPTED_NOW

Responsibilities:We will rely on you to prepare and organize files for attorney review and client meetings, draft and assemble documents from templates and attorney instructions (e.g., LLC/corporate formation forms and resolutions, operating agreements, EIN applications, probate filings, Wills and Trusts, Advance Directives, and retrieve tax bills and instruments from online Registry of Deeds websites. Help attorneys prepare for real estate, commercial loan, and business purchase/sale closings, update and maintain company record books, and post-closing follow-up (e.g., for issuance of final title insurance policies, record documents in Registry of Deeds, assemble closing binders).

YEAR

We are hiring an experienced on-site paralegal for our busy transactional law practice, who can do far more than basic admin support. This role is for someone who can help drive matters to completion, tee up files well for attorney work, and reduce friction. You will be a key partner in helping attorneys stay focused on high-value legal work while you help keep documents, files, and workflows moving. Work closely with attorneys and other staff to improve workflows and support a more efficient, modern practice so that the revenue producers in our business spend more time on work that is appropriate to their level of responsibility and the needs of our clients. You will work onsite at our beautiful and comfortable office to support matters across business, commercial, real estate, estate planning, probate, entity formation, and merger/acquisition work for Maine-based clients. Beneifts<ul><li>100% health insurance premium</li><li>HSA</li><li>Group life/disability</li><li>Vision</li><li>401(k)</li></ul>Compensation:$80,000 - $100,000 yearly Responsibilities:<ul><li>We will rely on you to prepare and organize files for attorney review and client meetings, draft and assemble documents from templates and attorney instructions (e.g., LLC/corporate formation forms and resolutions, operating agreements, EIN applications, probate filings, Wills and Trusts, Advance Directives, and retrieve tax bills and instruments from online Registry of Deeds websites.</li><li>Help attorneys prepare for real estate, commercial loan, and business purchase/sale closings, update and maintain company record books, and post-closing follow-up (e.g., for issuance of final title insurance policies, record documents in Registry of Deeds, assemble closing binders).</li><li>Witness estate planning document execution.</li><li>Submit probate filings approved by attorneys to the Maine probate online filing portal.</li><li>Assist in the organization of estate tax returns.</li><li>Track moving pieces, keeping complex transactions organized according to closing agendas, tracking the status of deliverables by multiple parties to a transaction, and ensuring that the next steps in an engagement do not fall through the cracks.</li><li>Communicate with personal representatives and estate beneficiaries throughout the probate administration process.</li><li>Take initiative to gather information needed for real estate closings, such as tax obligations, confirm zoning/land use compliance, and request utility readings.</li><li>Submit documents approved by attorneys for recording in Maine land records.</li></ul> Qualifications:What we're looking for:<ul><li>Prior paralegal experience in a law firm setting</li><li>Strong judgment, follow-through, and document skills</li><li>Someone who can spot what is missing, ask good questions, and help move work forward without constant hand-holding</li><li>Comfortable working in a fast-moving office where priorities can shift</li><li>Tech-comfortable and open to better systems and tools</li><li>Detail-oriented, but not so perfectionistic that you get stuck</li></ul> You might be a fit if you<ul><li>Like being the person who keeps things moving</li><li>Take pride in producing organized, thoughtful work</li><li>Want a role with real responsibility and trust</li><li>Want to be part of a firm that is growing and getting more intentional about how it works</li><li>Take your work seriously, but have a sense of humor</li></ul> What makes this work different<ul><li>This is not a pure admin or receptionist role</li><li>You will have meaningful responsibility and a real impact on the quality and pace of the firm's work</li><li>We are actively improving systems and workflows, and we want someone who can grow with us</li></ul> About Company We are building a modern, high-touch Maine law firm through the merger of two successful solo attorney practices. We have a strong base of business, real estate, estate planning, entity formation, and merger/acquisition work. We care about quality, responsiveness, and doing excellent work without accepting needless chaos or outdated ways of working. We are in an important growth stage and are investing in the right people, systems, and structure to support that growth. Our small team manages a practice that is the size of many larger firms, and we are looking for "A" players who are willing to put in the hard work to get the job done with a sense of urgency and who will be well compensated for their effort.

Malloy/Bell

Experienced Paralegal

Administrative Skills

Attorney

Commercial Property Loans

Commercial Real Estate

Data Collection

Estate Planning

Health Insurance

Insurance

Land Use

Legal

Organizational Skills

Paralegal

Post Closing

Probate

Property Maintenance

Real Estate Forms and Closings

Record Keeping

Sales Closing Skills

Team Lead/Manager

Zoning

WizeHire

The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect. The ideal candidate is detail-oriented and proactive, supporting attorneys through scheduling, case management, document drafting, and client communication.

HOUR

The Maine Divorce Group is a client-focused family law firm committed to exceptional service. If you value integrity, client care, and teamwork, you’ll fit right in. We’re seeking a skilled Family Paralegal to join our growing team in a hybrid position that combines in-office and remote work flexibility. The ideal candidate is detail-oriented and proactive, supporting attorneys through scheduling, case management, document drafting, and client communication. This role requires strong organizational skills, the ability to thrive in a fast-paced environment, and proficiency with legal technology. Family law experience and a commitment to compassionate, high-quality client service are strongly preferred. Compensation:$25 - $35 hourly DOE Responsibilities:<ul><li>Manage scheduling for court dates, mediations, client meetings, and critical case deadlines.</li><li>Open and maintain case files (digital and physical), ensuring accuracy, organization, and timely updates throughout the case lifecycle.</li><li>Prepare, draft, and format family law documents, including pleadings, motions, financial affidavits, and discovery requests/responses.</li><li>Manage discovery processes, including tracking deadlines, organizing document production, and maintaining case summaries.</li><li>File legal documents with courts (including eFiling systems) and coordinate service of process as needed.</li><li>Communicate with clients professionally and empathetically, including handling sensitive or high-conflict situations and de-escalating when appropriate.</li><li>Track and record billable time accurately and assist in maintaining awareness of retainer balances and billing requirements.</li><li>Utilize Mac OS, Google Workspace, and MyCase </li><li>Support attorneys in case preparation and execution of legal strategy through organization, documentation, and follow-through.</li></ul> Qualifications:<ul><li>2 - 3 years of experience working under an attorney in a family law firm </li><li>Bachelor’s degree.</li><li>Completion of an ABA-approved paralegal certificate program (Associate’s degree or proprietary school program in paralegal studies).</li><li>Expertise with Mac Operating Systems and Google Suite, CRM Database.</li><li>Legal research and legal writing skills.</li><li>Integrity and discretion in handling confidential matters.</li><li>Strong time-management and organizational abilities.</li><li>Ability to work with multiple attorneys and team members.</li><li>Excellent communication skills, with the ability to manage client interactions professionally.</li></ul> About Company The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.Come join our collegial office where people collaborate, support each other's growth, and celebrate successes together. This position is located at our Kennebunk office.<ul><li>Competitive salary and benefits package.</li><li>A collaborative and supportive work environment.</li><li>Opportunities for professional development and growth.</li></ul>

The Maine Divorce Group

Family Law Paralegal

Accredited Business Accountants (ABA)

Billing

Case Management

Communication Skills

Customer Relations

Customer Relationship Management (CRM) Systems

Customer Support/Service

Detail Oriented

Documentation

Documentation Format

Family Law

File Maintenance

Follow Through

Legal Documents

Legal Research

Mac Operating System

Process Management

Sales Management

Schedule Development

Team Player

Time Management

Work From Home

Writing Skills

OTHER

FEED

MONTH

A Bachelor's Degree and two (2) years of paralegal experience in a law firm, court, or legal services agency - OR - graduation from an approved, accredited paralegal program of instruction and one (1) year of paralegal experience. Preference will be given to candidates with experience supporting multiple attorneys in a law office setting and who are proficient with Microsoft Office Suite products.

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State. . Maine Commission on Public Defense Services Capitol Region Public Defenders Paralegal - Augusta Opening Date: April 3, 2026 Closing Date: May 3, 2026 Grade / Admin unit : 20 / Professional/Technical Job Class Code: 0884 Position No.: 146000034 Salary: $20.68 - $28.88/Hourly Location: Augusta Telework: Partial/Hybrid, with management approval, upon completion of probationary period. All telework must be performed in the State of Maine. JOB DESCRIPTION: Capitol Region Public Defenders is seeking a highly motivated individual to fill a paralegal position. The paralegal will provide in-office support to multiple Assistant Defenders with heavy criminal defense caseloads. The paralegal will perform case preparation, investigative and information gathering tasks necessary for providing effective assistance of counsel. The paralegal will draft routine documents such as client correspondence, discovery requests, and motions. The paralegal may also communicate with a wide network of court officials, law enforcement, legal and social agencies, jail and prison officials, as well as clients and their family members. The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills when communicating with individuals who are frustrated or under emotional distress. The ideal candidate must have a strong work ethic and ability to manage heavy email traffic in multiple shared inboxes. It is essential that the successful candidate works well as part of a team and adapts well to rapid changes in a fast-paced legal environment. PRIMARY RESPONSIBILITIES: <ul><li>Supporting busy attorneys and tracking large caseloads</li><li>Utilizing Microsoft Office Suite for day-to-day tasks</li><li>Managing heavy email traffic across multiple shared inboxes</li><li>Maintain communication with clients about court dates, case status, and other matters as directed by Assistant Defenders</li><li>Communicate with a wide network of agencies such as the courts, jails/prisons, legal and social agencies, as well as client family members.</li><li>Draft routine documents including discovery requests, motions, client correspondence, etc.</li><li>Tracking and keeping an accurate calendar of scheduled court dates</li><li>Processing incoming court documents and maintaining up to date case files</li><li>Process incoming and outgoing mail for Assistant Defenders</li><li>Collecting, managing, and organizing discovery including body worn camera footage, dash camera footage, police reports and witness statements, various audio, etc.</li><li>Use Adobe Pro to compile documents and electronic discovery binders</li><li>Other responsibilities as assigned by the Legal Administrator</li></ul> KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED: <ul><li>Ability to establish and maintain effective working relationships</li><li>Strong interpersonal skills</li><li>Strong skills in Adobe Pro</li><li>Ability to manage and process highly confidential and sensitive material</li><li>Knowledge of Titles 17-A and 29-A, and the life of a criminal case</li><li>Ability to communicate effectively with individuals who may be under emotional distress</li><li>Strong knowledge and skills with Microsoft Office Suite</li><li>Ability to navigate an electronic court filing system and adapt to evolving technology</li><li>Ability to write clearly and effectively</li><li>Ability to work as a team to foster a positive working environment</li><li>Ability to learn case management software and effectively use it</li></ul> MINIMUM QUALIFICATIONS: <ul><li>A Bachelor's Degree and two (2) years of paralegal experience in a law firm, court, or legal services agency - OR - graduation from an approved, accredited paralegal program of instruction and one (1) year of paralegal experience. Equivalent related experience may be substituted for education on a year-for-year basis.</li></ul> Preference will be given to candidates with experience supporting multiple attorneys in a law office setting and who are proficient with Microsoft Office Suite products. APPLICATION INSTRUCTIONS: Please submit a cover letter along with a current resume and three (3) professional refere

State of Maine

Paralegal - Augusta

Adobe Product Family

Develop and Maintain Customers

Email Management/Administration

Interpersonal Skills

Law Enforcement

Mail Processing

Microsoft Office

Microsoft Product Family

Broadbean

Whether you're seasoned or growing in your paralegal career, you should be someone who thrives in a fast-paced, collaborative setting and cares deeply about delivering top-notch client service. If you’re looking for a paralegal role where you’re respected, challenged, and supported—where your work truly matters—we want to hear from you.

What’s In It for You <ul><li>Competitive pay $25-$32/ Hour (based on experience)</li><li>100% employer-paid health insurance (employee coverage)</li><li>Dental and vision insurance</li><li>$25,000 employer-covered life insurance</li><li>401(k) with employer match</li><li>3 weeks PTO</li><li>12 paid holidays</li><li>Wellness Resources</li><li>Professional development support</li><li>A strong, full-time support team and attorney collaboration</li><li>A workplace that respects your time, values your input, and wants you to thrive</li></ul>About Steve Smith Trial Lawyers 
Steve Smith Trial Lawyers is one of Maine’s fastest-growing litigation firms. Based in Augusta and expanding into Portland, we focus on family law, civil litigation, criminal defense, and probate. Our team is driven by bold advocacy, meaningful client results, and a culture where people genuinely enjoy working together. 
We’re not your average law firm. We’ve built an environment where you’re supported, your work is valued, and you’re given room to grow. If you’ve ever worked somewhere that left you feeling overextended and underappreciated, this is your chance to experience something different. Why Join Us? <ul><li>You’ll be supported. You’ll work alongside experienced attorneys and legal professionals who respect your expertise.</li><li>You’ll have a voice. We value feedback from every level of the firm and encourage input from our paralegals.</li><li>You’ll grow with us. As we expand, there’s real opportunity to step into larger roles, take ownership of processes, and help shape the future of our team.</li><li>You’ll do meaningful work. Family law is personal—and the work you do will directly impact people’s lives in significant ways. </li></ul>Who We’re Looking For 
We’re hiring a Family Law Paralegal who’s organized, empathetic, and confident managing complex and sensitive matters. Whether you're seasoned or growing in your paralegal career, you should be someone who thrives in a fast-paced, collaborative setting and cares deeply about delivering top-notch client service. What You’ll Do <ul><li>Support attorneys through every stage of a family law matter—divorce, custody, post-judgment, and more</li><li>Draft pleadings, financial affidavits, discovery, and settlement documents</li><li>Communicate regularly with clients—answering questions, gathering information, and helping them feel supported</li><li>Manage add organize case files, court filings, and scheduling</li><li>Help prepare for mediations, depositions, and court hearings</li><li>Track deadlines, billable time, and assist with billing</li><li>Coordinate with courts and opposing counsel</li></ul>What You Bring <ul><li>1–5 years of paralegal or high-level legal assistant experience (family law preferred)</li><li>Strong knowledge of Maine family court procedures</li><li>Excellent drafting, communication, and organizational skills</li><li>Comfort managing multiple active cases with competing deadlines</li><li>Familiarity with Microsoft Office and legal software (Clio is a plus)</li><li>A calm, compassionate, and professional demeanor—especially when clients are navigating tough situations</li></ul>Apply Today 
If you’re looking for a paralegal role where you’re respected, challenged, and supported—where your work truly matters—we want to hear from you.

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Experienced Paralegal Malloy/Bell

Family Law Paralegal The Maine Divorce Group

Paralegal - Augusta State of Maine

Family Law Paralegal Steve Smith Trial Lawyers

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