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We are seeking a highly organized, detail-oriented Paralegal to serve as the central coordination point between three law firms and the owner of multiple businesses. The Paralegal will ensure seamless information flow, track legal priorities, and help drive timely execution across all legal initiatives.

Paralegal – Multi-Firm Legal CoordinatorPosition OverviewWe are seeking a highly organized, detail-oriented Paralegal to serve as the central coordination point between three law firms and the owner of multiple businesses. This role requires exceptional communication skills, discretion, and the ability to manage multiple legal matters simultaneously. The Paralegal will ensure seamless information flow, track legal priorities, and help drive timely execution across all legal initiatives. Key ResponsibilitiesLegal Coordination & Communication<ul><li>Serve as the primary liaison between three law firms and business ownership </li><li>Coordinate communications, requests, and deliverables across multiple legal teams </li><li>Track legal matters, deadlines, and priorities across all businesses </li><li>Ensure timely follow-up and resolution of legal requests and open items </li><li>Schedule and coordinate meetings, calls, and legal reviews </li></ul>Document Management & Organization<ul><li>Maintain organized digital and physical legal filing systems </li><li>Review, organize, and distribute contracts, agreements, and legal documents </li><li>Track revisions and ensure proper version control </li><li>Assist with contract execution and signature coordination </li></ul>Project & Case Tracking<ul><li>Monitor multiple legal projects across different companies </li><li>Maintain tracking dashboards for legal matters and deadlines </li><li>Provide status updates to ownership and key stakeholders </li><li>Assist with regulatory compliance tracking across businesses </li></ul>Administrative Legal Support<ul><li>Draft correspondence and legal summaries </li><li>Prepare reports and briefing materials for ownership </li><li>Assist with corporate filings, registrations, and compliance tasks </li><li>Coordinate with accountants, operations teams, and leadership when needed </li></ul>Qualifications<ul><li>2+ years of Paralegal or Legal Assistant experience (Required) </li><li>Experience working with multiple attorneys or law firms strongly preferred </li><li>Strong organizational and project management skills </li><li>Excellent written and verbal communication skills </li><li>Ability to handle confidential information with discretion </li><li>Proficiency in Microsoft Office, Google Workspace, and document management systems </li><li>Ability to manage multiple priorities in a fast-paced environment </li></ul>Key Traits for Success<ul><li>Highly organized </li><li>Proactive and detail-oriented </li><li>Strong communicator </li><li>Deadline-driven </li><li>Professional and discreet </li></ul>Preferred Experience (Bonus)<ul><li>Corporate law or business law experience </li><li>Experience supporting multiple companies or executives </li><li>Contract management experience </li><li>Compliance or regulatory experience </li></ul>With this position it is possible to be working in any of our offices i.e. warehouse in Bristol, TN, the hanger at the airport in Kingsport or our main office in Gray, TN. Apply with resume at <a href="https://gold-spectrum-cbd.prismhr-hire.com/" rel="nofollow">https://gold-spectrum-cbd.prismhr-hire.com/</a>

Gold Spectrum CBD

Paralegal – Multi-Firm Legal Coordinator

Accounting

Business Law

Calendar Management

Communication Skills

Contract Management

Corporate Law

Detail Oriented

Document Management

Leadership

Legal

Legal Documents

Legal Support Skills

Maintain Compliance

Microsoft Office

Monitor Regulations

Multitasking

Organizational Skills

Paralegal

Plan Meetings

Presentation/Verbal Skills

Project Tracking

Project/Program Management

Regulatory Compliance

Reporting Dashboards

Reporting Skills

Source Code/Configuration Management (SCM)

Time Management

Writing Skills

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Paralegal – Multi-Firm Legal CoordinatorGold Spectrum CBD

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