OTHER

FEED

UNKNOWN

Serve as the department records management coordinator to track and manage the life cycle of University Counsel paper and electronic records (inventory, archive, destruction, etc.), assist the Contracts Paralegal in end-user contracts training, take on special projects and additional responsibilities as needed. Overview: The Legal Assistant II provides advanced administrative and legal support to the Deputy University Counsel and Associate Vice President (AVP), ensuring the effective operation of the University Counsel Office.

Overview:
The Legal Assistant II provides advanced administrative and legal support to the Deputy University Counsel and Associate Vice President (AVP), ensuring the effective operation of the University Counsel Office. The position manages complex scheduling, correspondence, records, and procurement activities; supports case preparation, contract reviews, and compliance initiatives; and serves as the department records management coordinator. The incumbent also acts as a backup to the Legal Assistant I and assists with special projects, litigation support, and coordination of student affiliation agreements and regulatory matters.

Responsibilities:
Provide administrative support to Deputy University Counsel and AVP, and serve as backup to the Legal Assistant I to: <ul><li>Be available to open and close the office during business hours </li><li>Manage calendars, schedule meetings using Outlook, Teams, Zoom, and other electronic methods, and set up meeting venues as necessary </li><li>Greet and interact with University Counsel Office visitors </li><li>Screen and prioritize calls </li><li>Open, sort, prioritize, and distribute incoming correspondence, including faxes and emails </li><li>Draft, format, and proofread letters and memos </li><li>Make travel and conference arrangements </li><li>Maintain office files </li><li>Prepare agendas and supporting materials for meetings </li><li>Take meeting notes/minutes, and follow up on action items </li><li>Utilize the ODU procurement system to order equipment and supplies, process vendor payments, including payments for outside legal services, in accordance with the State Procurement Act and University purchasing procedures </li></ul>Review standard and non-standard Student Rotation Affiliation Agreements, Track regulatory deadlines, court dates, filing deadlines, and response timelines, gather data and develop timelines for appeals and litigation matters, prepare exhibits, and evidence binders, and hearing/trial support materials.  Assist the AVP with the implementation and tracking of ongoing VHS compliance initiatives.  Serve as the department records management coordinator to track and manage the life cycle of University Counsel paper and electronic records (inventory, archive, destruction, etc.), assist the Contracts Paralegal in end-user contracts training, take on special projects and additional responsibilities as needed.

Qualifications:
REQUIRED<ul><li>Demonstrated proficiency in the full suite of Windows and Microsoft Office applications, and ability to schedule meetings via Teams or Zoom</li><li>Experience handling confidential and privileged information</li><li>Demonstrated ability to maintain a professional image suitable for an executive-level office</li><li>Exceptional written and verbal communication skills with the ability to draft, proofread, and format legal documents, contracts, and correspondence with minimal oversight</li><li>Strong multitasking ability; proficient in managing competing priorities with tight deadlines</li><li>Intermediate-level administrative skills </li><li>Working knowledge of basic legal concepts</li><li style="list-style-type:none"> </li></ul>PREFERRED<ul><li>A minimum of two to five (5) years working in a legal office environment,  reviewing contracts, or working with legal concepts (e.g., regulatory compliance)</li><li>Business school or higher education degree in legal studies</li><li>At least two years of  administrative experience in a law firm or legal office </li></ul>

Location : Location:
US-Norfolk

Eastern Virginia Medical School

Legal Assistant II

Administrative Skills

Attorney

Calendar Management

Communication Skills

Conference Management

Contract Creation

Contract Review

Data Collection

Documentation Format

Establish Priorities

Executive Assistant Skills 

Fax Machines

File Maintenance

Higher Education

Inventory Reports

Legal

Legal Documents

Legal Support Skills

Litigation

Mail Processing

Meeting Minutes

Microsoft Outlook

Multitasking

Operations Management

Order Supplies

Organizational Skills

Paralegal

Plan Meetings

Presentation/Verbal Skills

Product Lifecycle

Proofreading

Purchasing/Procurement

Records Management

Regulations

Regulatory Compliance

Schedule Development

Telephone Skills

Time Management

Travel Planning

Writing Skills

[AW]-iCims

Exceptional interpersonal and communication skills, verbal and written, with an ability to actively listen, relate to, and pave a smooth path to in order to maintain the long-term trust and partnership of our clients and each other. The Paralegal plays a critical role in supporting the attorney with various legal tasks, including document preparation, client communication, case management, and administrative duties.

<h5>Job Description</h5>Job Description** SUMMARY OF ROLE**The Paralegal plays a critical role in supporting the attorney with various legal tasks, including document preparation, client communication, case management, and administrative duties. Paralegals possess a strong understanding of legal terminology and procedures, exceptional organizational skills, and the ability to manage multiple tasks while maintaining confidentiality. This position requires attention to detail, the ability to work under pressure, and a proactive approach to supporting the legal team.All CHIL employees are expected to embrace our Values of:Team Player Dependable Always Improving Exceptional Service RespectESSENTIAL DUTIESinclude but are not limited to:· Client Communication: Communicate with clients to schedule meetings, obtain necessary documents, and provide status updates. Maintain professional relationships with clients.· Document Preparation: Draft and review legal documents, including contracts, letters, medical requests and settlement demands.· Case Management: Assist attorneys with case management from intake to settlement. Obtain, review and organize medical records, police reports and other evidence. Organize and maintain case files in electronic format. Maintain an accurate and up-to-date case management system.· Scheduling and Appointments : Schedule meetings and appointments for attorneys and clients.· Administrative Support: Perform general office duties, including answering phones, filing, photocopying, and preparing correspondence as needed.· Confidentiality: Maintain confidentiality of sensitive legal information and client data in accordance with ethical and legal standards.· Training: Assist with training of legal assistant on the above various duties.** KNOWLEDGE, SKILLS & ABILITIES**<ul><li>Familiarity with the personal injury process.</li><li>Strong attention to detail when preparing legal documents, ensuring accuracy, proper formatting, and compliance with relevant rules.</li><li>Ability to manage multiple priorities and deadlines in a fast-paced legal environment.</li><li>Strong organizational skills to manage complex case files, documents, and schedules.</li><li>Ability to handle sensitive and confidential information with discretion and professionalism.</li><li>Proficient with technology, with an emphasis on the Microsoft Office Suite and legal case management software.</li><li>Exceptional interpersonal and communication skills, verbal and written, with an ability to actively listen, relate to, and pave a smooth path to in order to maintain the long-term trust and partnership of our clients and each other.</li><li>Self-motivated, with a dedication to keeping up to date professionally and technically, applying new knowledge to the job and sharing with team members.</li><li>Effective in being proactive with problem solving, centering our client's needs and wants in all aspects of the job.</li><li>Ability to exercise good judgement and hold oneself and others to a high standard of ethics.</li></ul>Can apply directly through this link: Company DescriptionThe firm's mission is to help those injured with all of their legal needs and to exceed our clients' expectations through extraordinary service.Values1. Team Player 2. Dependable 3. Always Improving 4. Exceptional Service 5. RespectWe Never Represent Insurance CompaniesWe only represent people like you. It is our common goal to win you compensation and provide excellent service. Our caring, professional team stands by you if your loved one has suffered a brain injury, or if you have lost a family member and you want to pursue a wrongful death claim.<h5>Company Description</h5>The firm's mission is to help those injured with all of their legal needs and to exceed our clients' expectations through extraordinary service.\r\n\r\nValues\r\n\r\n1. Team Player\r\n2. Dependable\r\n3. Always Improving\r\n4. Exceptional Service\r\n5. Respect\r\n\r\nWe Never Represent Insurance Companies\r\n\r\nWe only represent people like you. It is our common goal to win you compensation and provide excellent service. Our caring, professional team stands by you if your loved one has suffered a brain injury, or if you have lost a family member and you want to pursue a wrongful death claim.

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Legal Assistant II Eastern Virginia Medical School

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