UNKNOWN

FEED

The Legal Assistant will be primarily responsible for supporting attorneys with administrative tasks, such as: Maintain paper and electronic files in compliance with firm policies utilizing the firm's document management system. Additionally, a portion of this position's time will be spent on hybrid billable duties, such as: Draft and file pleadings for summary, formal and ancillary administrations.

Summary: For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a full-time Legal Assistant, based out of our Vero Beach office's Estate Planning practice. This position offers excellent growth opportunities for those looking to develop their career in the legal field. The ideal candidate will be self-motivated and excited to collaborate with an experienced team of legal professionals. We offer a professional environment with a competitive compensation and benefits program. Duties and Responsibilities: The Legal Assistant will be primarily responsible for supporting attorneys with administrative tasks, such as: <ul><li>Maintain paper and electronic files in compliance with firm policies utilizing the firm's document management system. </li><li>Format and proofread correspondence, memos, and other legal documents from written and/or dictated attorney drafts. </li><li>Schedule and calendar client meetings, as well as monitor attorney calendars. </li><li>Submit billing entries, as well as expense reports. </li></ul>Additionally, a portion of this position's time will be spent on hybrid billable duties, such as: <ul><li>Draft and file pleadings for summary, formal and ancillary administrations. </li><li>Draft and file probate documents such as petitions, inventories, and accountings. </li><li>Manage estate inventories and ensure accurate documentation of assets and liabilities. </li><li>Prepare estate and gift tax returns. </li><li>Organize and maintain case files, oversee case calendars, and monitor crucial deadlines. </li><li>Assist Attorneys and Paralegals with administrative tasks as needed. </li></ul>Qualifications: To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources. Other Skills and Abilities:<ul><li>Must possess a working knowledge of Florida probate and trust laws. </li><li>Ability to manage shifting priorities. </li><li>Highly detail oriented and organized. </li><li>Excellent interpersonal and communication skills. </li></ul>Education and Experience:<ul><li>Minimum of 3+ years' relevant experience within an estate planning practice area (Required). </li><li>Proficient in Microsoft Office Suite and PDF (Required). Experience with legal management softwares, such as iManage and Surepoint (Preferred). </li></ul>Physical Requirements:<ul><li>Prolonged periods sitting at a desk and working on a computer. </li><li>Must be able to lift up to 15 pounds at times. </li></ul>Work Environment:<ul><li>This position reports to work in-person at our Vero Beach office. </li></ul> Other: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Dean Mead

Legal Assistant (Estate Planning)

Administrative Skills

Adobe Acrobat

Communication Skills

Compensation and Benefits

Detail Oriented

Document Management

Estate Planning

File Maintenance

Interpersonal Skills

Legal

Microsoft Office

Organizational Skills

Physical Demands

Probate

Tax Returns

Time Management

Trust Law

iManage

IRecruitee

The assistant assists attorneys in the delivery of quality legal services to clients who perform complex and specialized legal tasks and work collaboratively and cooperatively with others in a team-oriented environment. Intermediate to advance skills in the use of MS Office (Word, Excel, PowerPoint, and Outlook), time entry and e-Filing, and knowledge of an electronic document management system is preferred.

Litigation Legal SecretaryWe are a national labor and employment law firm seeking an experienced litigation legal assistant (secretary) for its Melbourne. office. The legal assistant provides direct support to two attorneys involved in employment-related litigation (DEFENSE) before administrative agencies and state and federal courts. The assistant assists attorneys in the delivery of quality legal services to clients who perform complex and specialized legal tasks and work collaboratively and cooperatively with others in a team-oriented environment. This is “primarily” an on-site position.Responsibilities:<ol><li>Handles office correspondence and administrative tasks such as answering phone calls; communicating with clients, court clerks, and outside vendors; responding to emails, and routinely reviewing and following up on client deadlines and calendar appointments</li><li>Assists attorneys in all phases of the litigation discovery process; helping attorneys prepare for hearings, arbitrations, and trials. Performs bates numbering and redacting, and e-files documents with various state and federal courts</li><li>Processes monthly expense reports, and upon request, accurately enters, reviews, and revises timekeeper time entries</li><li>Accurately formats and proofreads legal documents for grammatical, typographical, or spelling errors, and completeness prior to distribution or filing</li><li>Maintains and organizes electronic files</li><li>Exhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of clients and assigned attorneys</li><li>Coordinates meeting arrangements (i.e., arbitrations, depositions, mediations, etc.)</li><li>Works with assigned billing specialist to ensure bills are properly produced and released to clients</li><li>Completes assigned tasks as expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed</li></ol>Qualifications:<ol><li>Applicants must be able to type at least 65 WPM</li><li>A high school diploma or equivalent is required; an associate or bachelor’s degree is a plus</li><li>Minimum four years of solid DEFENSE litigation experience including Federal Rules of Civil Procedure</li><li>Intermediate to advance skills in the use of MS Office (Word, Excel, PowerPoint, and Outlook), time entry and e-Filing, and knowledge of an electronic document management system is preferred</li><li>Excellent interpersonal/communication skills, and strong writing/grammar skills</li><li>Ability to work effectively under pressure and meet deadlines with quick turnaround times</li><li>Maintains a positive, “can-do” attitude when dealing with clients, co-workers, and attorneys</li><li>Proven organizational skills, high dependability, initiative, flexibility, resiliency, and a pleasant disposition are essential attributes for this position</li></ol>

Legal Jobs in Grant, FL

Resume Resources

Get noticed by top employers!

Legal Jobs in Grant, FL

Legal Assistant (Estate Planning) Dean Mead

Litigation Legal Secretary JRG Partners

Resume Resources