UNKNOWN

ADAPTED_NOW

This role involves opening new case files in the firm's CRM, managing office communications (including phone calls, emails, and correspondence), coordinating meetings, and monitoring critical deadlines. The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.

HOUR

Our fast-paced law firm is seeking a highly organized, detail-oriented Legal Assistant to support our attorneys and paralegals in providing exceptional client service. This role involves opening new case files in the firm's CRM, managing office communications (including phone calls, emails, and correspondence), coordinating meetings, and monitoring critical deadlines. The ideal candidate has prior experience in a legal / office environment, thrives in a dynamic setting, and is looking for a meaningful, long-term role in the legal field. Kennebunk location.Compensation:$20 - $23 hourly commensurate with experience Responsibilities:<ul><li>Opening and closing case files (physical files and CRM management)</li><li>Processing and updating court filings and notices</li><li>Monitoring inboxes (email, integrations) and triaging communications</li><li>Tracking key deadlines and case milestones</li><li>Coordinating and communicating with attorneys</li><li>Calls to courts and handling incoming calls</li><li>Scheduling attorney–client meetings and appointments</li></ul> Qualifications:<ul><li>A college degree is preferred, but we will accept significant legal work experience</li><li>Minimum of 1-2 years of previous experience working in a law firm or professional office environment performing administrative tasks, including scheduling appointments, and using CRM software</li><li>Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times</li><li>Some knowledge of legal software, case management, and docketing programs is preferred</li><li>Proficient in Mac computer OS, Apple Mail, and Google Suite</li><li>Ability to work on a team</li><li>Strong customer service, organization, and problem-solving skills</li></ul> About Company The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.Come join our collegial office where people collaborate, support each other's growth, and celebrate successes together. This position is located at our Kennebunk office.<ul><li>Competitive salary and benefits package.</li><li>A collaborative and supportive work environment.</li><li>Opportunities for professional development and growth.</li></ul>

The Maine Divorce Group

Legal Assistant

Administrative Skills

Apple

Apple Macs

Attorney

Calendar Management

Case Management

Computer Skills

Customer Relationship Management (CRM)

Customer Relationship Management (CRM) Systems

Customer Support/Service

Detail Oriented

Legal

Legal Support Skills

Operating Systems

Organizational Skills

Plan Meetings

Problem Solving Skills

Team Player

Time Management

WizeHire

FEED

This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice. This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management.This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities.Key Responsibilities:<ul><li>Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings</li><li>Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management</li><li>Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution</li><li>Coordinate court appearances, virtual hearings (Zoom/telephonic), mediations, and related documentation</li><li>Serve as a point of contact with courts, registries of deeds, vendors, and courier services</li><li>Handle administrative tasks such as bankruptcy notifications, PACER searches, SCRA requests, and certified document requests</li><li>Maintain and organize case files, including opening, closing, and archiving files</li><li>Assist with office operations, including supplies, mail handling, and coordination with building management and IT support</li><li>Process invoices, filing fees, reimbursements, and expense-related items</li><li>Maintain attorney bar memberships, CLE registrations, and licensing renewals</li><li>Provide support for priority deadlines, rush filings, and special projects</li></ul>

Springborn Staffing

Legal Administrative Assistant

Bankruptcy

Billing

Document Management

Documentation

Legal Documents

Licensing

Maintain Compliance

Operational Support

Property Management

Reimbursement

Technical Support

HaleyMarketing

PART_TIME

Contract Management: Oversee the full lifecycle of vendor contracts in Ntracts (contract management system), including workflow approvals, execution, renewals, and terminations. Serving as a key liaison between internal stakeholders and external partners, the Paralegal ensures that legal processes are efficient, compliant, and aligned with organizational objectives.

At InterMed, our culture is grounded in collaboration, respect, and a shared commitment to exceptional patient care. We believe that the best outcomes come from teams that support one another, communicate openly, and continuously learn. Employees are empowered to contribute ideas, grow professionally, and make a meaningful impact in the communities we serve. We foster an inclusive environment where diverse perspectives are valued, work-life balance is encouraged, and integrity guides everything we do. Joining InterMed means becoming part of a team that prioritizes both clinical excellence and a positive, supportive workplace.The Paralegal, reporting to the CEO provides comprehensive support across legal, compliance, and corporate governance functions. This role manages vendor contracts, conducts legal research, assists with litigation and regulatory matters, and supports committee and board activities. Serving as a key liaison between internal stakeholders and external partners, the Paralegal ensures that legal processes are efficient, compliant, and aligned with organizational objectives. CORE RESPONSIBILITIES:  <ul><li>Contract Management: Oversee the full lifecycle of vendor contracts in Ntracts (contract management system), including workflow approvals, execution, renewals, and terminations. Ensure accurate filing and timely updates. Provide system access and training for managers and administrators. </li><li>Contract Drafting & Review: Draft, review, and edit contracts to ensure compliance with business needs and applicable local, state, and federal regulations. </li><li>Legal Support: Assist the Chief Legal and Compliance Officer with matters related to subpoenas, billing, insurance claims, arbitration, mediation, complaints, and litigation. Prepare and manage case files, including evidence, exhibits, depositions, pleadings, and related documents. </li><li>Legal Research: Conduct legal research; compile and organize factual and technical information. Develop chronologies, reports, and visual aids to support legal analysis and decision-making. </li><li>Compliance Monitoring: Monitor and analyze statutes, regulations, judicial decisions, and legal articles. Track new or updated regulations to support compliance efforts. </li><li>Corporate Governance: Provide administrative support to the Quality Assurance Committee, including managing meeting agendas, preparing materials and minutes, and reporting updates and policies to the Board of Directors. </li><li>Administrative Support: Complete special projects and assignments as directed by the Chief Legal and Compliance Officer. </li><li>Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies. </li><li>Perform other duties to support the mission, vision and values of InterMed. </li></ul> MISSION AND VALUES:  <ul><li>Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care. </li><li>Provide the highest quality care to our patients with a level of service that exceeds their expectations. </li><li>Maintain a positive attitude and always treat our patients and each other with dignity and respect. </li><li>Insist on honesty and integrity from each other and our business partners. </li><li>Make teamwork a core component of our relationships between physicians, staff, and patients. </li><li>Embrace change to better serve our patients. </li><li>Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare. </li><li>Have fun as we carry out our mission to serve. </li></ul> KNOWLEDGE, SKILLS, AND ABILITIES:  <ul><li>Education: <ul><li>Associate’s degree in business or related field required </li></ul></li><li>Experience: <ul><li>3 years of paralegal experience in a healthcare setting preferred </li><li>Superior interpersonal skills and ability to utilize tact, diplomacy, and discretion for all interactions with patients and their families required </li><li>Excellent critical thinking skills, decisive judgment, superior conflict resolution and problem-solving skills required </li><li>Excellent verbal, written and presentation skills; ability to effectively communicate with all levels  of the organization required· </li><li>Requires a high level of sensitivity to confidential information and demonstrates discretion in all interactions </li><li>Strong computer skills; specifically, the Microsoft suite including, SharePoint, Teams, Microsoft Word, Excel, and PowerPoint </li><li>Ability to collect, analyze, and interpret data from electronic database. </li><li>Ability to generate and deliver effective presentations. </li><li>Strong organizational skills and the ability to prioritize workflow in response to shifting demands. </li></ul></li></ul> EQUAL EMPLOYER OPPORTUNITY STATEMENT:  InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

InterMed, P.A.

Paralegal | Portland, ME | Full Time | $3,000 Sign On Bonus!

Analysis Skills

Business Practices

Communication Skills

Conflict Resolution

Contract Creation

Contract Management

Contract Review

Corporate Compliance

Corporate Governance

Data Analysis

Establish Priorities

Federal Laws and Regulations

File Management

HIPAA (Health Insurance Portability and Accountability Act)

Health Insurance

Healthcare

Insurance Claims

Interpersonal Skills

Legal Research

Litigation

Manage Agenda

Medical Treatment

Microsoft Excel

Microsoft PowerPoint

Microsoft Product Family

Microsoft SharePoint

Microsoft Word

Monitor Regulations

Paralegal

Patient Care

Presentation/Verbal Skills

Primary Care

Quality Assurance

Quality of Care

Regulations

Regulatory Compliance

Research Skills

State Laws and Regulations

Systems Maintenance

Vendor/Supplier Management

Writing Skills

OTHER

Whether you're seasoned or growing in your paralegal career, you should be someone who thrives in a fast-paced, collaborative setting and cares deeply about delivering top-notch client service. If you’re looking for a paralegal role where you’re respected, challenged, and supported—where your work truly matters—we want to hear from you.

What’s In It for You <ul><li>Competitive pay $25-$32/ Hour (based on experience)</li><li>100% employer-paid health insurance (employee coverage)</li><li>Dental and vision insurance</li><li>$25,000 employer-covered life insurance</li><li>401(k) with employer match</li><li>3 weeks PTO</li><li>12 paid holidays</li><li>Wellness Resources</li><li>Professional development support</li><li>A strong, full-time support team and attorney collaboration</li><li>A workplace that respects your time, values your input, and wants you to thrive</li></ul>About Steve Smith Trial Lawyers Steve Smith Trial Lawyers is one of Maine’s fastest-growing litigation firms. Based in Augusta and expanding into Portland, we focus on family law, civil litigation, criminal defense, and probate. Our team is driven by bold advocacy, meaningful client results, and a culture where people genuinely enjoy working together. We’re not your average law firm. We’ve built an environment where you’re supported, your work is valued, and you’re given room to grow. If you’ve ever worked somewhere that left you feeling overextended and underappreciated, this is your chance to experience something different. Why Join Us? <ul><li>You’ll be supported. You’ll work alongside experienced attorneys and legal professionals who respect your expertise.</li><li>You’ll have a voice. We value feedback from every level of the firm and encourage input from our paralegals.</li><li>You’ll grow with us. As we expand, there’s real opportunity to step into larger roles, take ownership of processes, and help shape the future of our team.</li><li>You’ll do meaningful work. Family law is personal—and the work you do will directly impact people’s lives in significant ways. </li></ul>Who We’re Looking For We’re hiring a Family Law Paralegal who’s organized, empathetic, and confident managing complex and sensitive matters. Whether you're seasoned or growing in your paralegal career, you should be someone who thrives in a fast-paced, collaborative setting and cares deeply about delivering top-notch client service. What You’ll Do <ul><li>Support attorneys through every stage of a family law matter—divorce, custody, post-judgment, and more</li><li>Draft pleadings, financial affidavits, discovery, and settlement documents</li><li>Communicate regularly with clients—answering questions, gathering information, and helping them feel supported</li><li>Manage add organize case files, court filings, and scheduling</li><li>Help prepare for mediations, depositions, and court hearings</li><li>Track deadlines, billable time, and assist with billing</li><li>Coordinate with courts and opposing counsel</li></ul>What You Bring <ul><li>1–5 years of paralegal or high-level legal assistant experience (family law preferred)</li><li>Strong knowledge of Maine family court procedures</li><li>Excellent drafting, communication, and organizational skills</li><li>Comfort managing multiple active cases with competing deadlines</li><li>Familiarity with Microsoft Office and legal software (Clio is a plus)</li><li>A calm, compassionate, and professional demeanor—especially when clients are navigating tough situations</li></ul>Apply Today If you’re looking for a paralegal role where you’re respected, challenged, and supported—where your work truly matters—we want to hear from you.

Legal Jobs in Kennebunk, ME

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Legal Jobs in Kennebunk, ME

Legal Assistant The Maine Divorce Group

Legal Administrative Assistant Springborn Staffing

Paralegal | Portland, ME | Full Time | $3,000 Sign On Bonus! InterMed, P.A.

Family Law Paralegal Steve Smith Trial Lawyers

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