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The Civil Legal Assistant works closely with various Civil Paralegals by providing administrative support, included butnot limited to, opening cases in case management software, ordering medical records, summarizing medical histories, medical subrogation, and drafting precise and persuasive demand letters, while ensuring accuracy, clarity, and legal compliance to support efficient case resolution. Civil Team Support: Provide dedicated support to Civil Attorneys and Paralegals, focusing on assisting with the tasks assigned to cases as requested.

Job Type Full-time Description The Garza Law Firm's Civil Legal Assistant positions are entry-level positions and a support role for the Civil Division. The Civil Legal Assistant works closely with various Civil Paralegals by providing administrative support, included butnot limited to, opening cases in case management software, ordering medical records, summarizing medical histories, medical subrogation, and drafting precise and persuasive demand letters, while ensuring accuracy, clarity, and legal compliance to support efficient case resolution. The Civil Legal Assistant does not have the authority to practice law, give legal advice, or set strategy on a pre-case/per-client basis. Requirements Responsibilities <ul><li>New Client File Preparation: Organize and assemble all initial client documents, ensuring all necessary information is available to draft a comprehensive demand. </li><li>Civil Team Support: Provide dedicated support to Civil Attorneys and Paralegals, focusing on assisting with the tasks assigned to cases as requested. </li><li>Medical Records: Obtaining and reviewing records to ensure they match the dates ordered and that the medical billing is also included. </li><li>Medical Billing: Obtaining and adding all medical bills to the "Special Damages" tab in Filevine and tasking each bill to the Paralegal for review. </li><li>Insurance Claims & Reimbursement Management: Review claims and medical records to determine documentation needed and coordinate with insurance companies for medical reimbursement. </li><li>Demand Letter Preparation: Draft clear, accurate, and persuasive demand letters based on case facts, client documentation, and legal standards, ensuring all relevant evidence and supporting materials are included. </li><li>Document Collection & Review: Gather and review necessary documentation such as contracts, medical records, invoices, and correspondence to support the preparation of demands. </li><li>Case Management: Utilize Filevine to track the status of demand letters, ensuring timely submission and monitoring responses from opposing parties. </li><li>Settlement Coordination: Collaborate with attorneys to adjust and resubmit demand letters as needed, supporting negotiations and settlement discussions. </li></ul>Work Experience Required : <ul><li>Proficient with Microsoft 365 Suite Applications, including but not limited to, Outlook, Word, and Teams. </li><li>Verbal and Written Communication Skills. </li><li>Organizational Skills. </li></ul>Preferred : <ul><li>Experience with Case File Management such as Filevine. </li><li>Experience with lead generation systems such as Lead Docket. </li><li>Experience in Customer Service via in-person and over the phone, while monitoring and diffusing escalated issues. </li><li>Experience talking on the phone regularly and corresponding through email with a professional and confident tone. </li></ul>Education / Certifications / Other Qualifications / Success Traits Required : <ul><li>Must have a High School Diploma or Equivalent. </li><li>Ensure Accountability: Takes responsibility for their work and the performance of the firm. Owns commitments and shows a willingness to answer for their actions without being defensive or shifting blame. </li><li>Client Focus: Intentionally seeks to understand Client needs. Proactively identifies opportunities to serve or create a benefit to the Client. Looks to exceed Client expectations by creating delight. Establishes and maintains effective Client relationships. </li><li>Situational Adaptability: Rebounds from setbacks vs. emotionally responding with drama. Is confident under pressure. Handles or Manages change or crises effectively. Maintains a positive attitude despite adversity. Grows from hardships and negative experiences. </li><li>Action Oriented: Readily takes action on challenges, without unnecessary delay. Identifies and seizes new opportunities. Displays a can-do attitude in good and bad times. Steps up to handle tough issues without avoidance. </li></ul>Preferred : <ul><li>Secondary education, bachelor's degree preferred, or equivalent combination of education, training, and experience. </li></ul>

Garza Law Firm PLLC

Civil Legal Assistant

Administrative Skills

Attorney

Billing

Case Management

Change Management

Claims Management

Communication Skills

Customer Relations

Customer Support/Service

Develop and Maintain Customers

Documentation

Documentation Standards

File Management

High School Diploma

Insurance

Insurance Claims

Lead Generation

Legal

Legal Standards

Legal Support Skills

Medical Billing

Medical Records

Medical Writing

Microsoft Outlook

Microsoft Word

Needs Assessment

Negotiation Skills

Organizational Skills

Paralegal

Persuasion Skills

Presentation/Verbal Skills

Reimbursement

Sales Prospecting

Strategic Planning

Subrogation

Time Management

Writing Skills

IRecruitee

Work directly with an experienced attorney and legal teamGain hands-on exposure to legal operations and transaction coordinationOpportunity to grow your career within a stable and professional legal environmentCollaborative team culture focused on client service and operational excellenceApply NowIf you are organized, professional, and interested in building a career in the legal field, we encourage you to apply today! Company Description Green Meadows Partners, Inc. is a Knoxville based, women owned recruiting and consulting firm focused on matching great candidates with great career opportunities!

Job Description Job Description Green Meadows Partners is conducting a search for a Legal Administrative Coordinator to support a busy attorney and legal team in a fast-paced professional environment.This is an excellent opportunity for someone with prior administrative or professional office experience who is interested in building a long-term career within the legal field. The role works closely with the attorney on client communication, scheduling, file coordination, and transaction support throughout the legal process.The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple priorities while providing exceptional client service.Key Responsibilities:Client Communication & CoordinationServe as the primary point of contact for new and existing clients via phone and emailCoordinate client intake and collect required documentation and informationMaintain professional, responsive communication throughout the legal processScheduling & File ManagementSchedule consultations, meetings, and closingsMaintain calendars and coordinate timelines and deadlinesOpen, organize, and maintain client files and legal documentationOrder and track title work, commitments, and supporting documentationLegal & Transaction SupportAssist with preparation of standard legal and closing-related documentsSupport transaction coordination from intake through closing and post-closingHelp ensure required documentation and file items are completed accurately and on timeAssist with file organization, document distribution, and administrative follow-upAdministrative SupportMaintain accurate records and organized filing systemsSupport general legal administrative processes and office operationsAssist with compliance-related documentation and administrative tasks as neededQualifications1–3 years of administrative, legal, banking, mortgage, title, or professional office experience preferredStrong organizational skills and exceptional attention to detailProfessional written and verbal communication skillsAbility to manage multiple priorities in a deadline-driven environmentComfortable communicating directly with clients and supporting attorney workflowsProficiency with Microsoft Office and general office technologyReliable, proactive, and eager to grow within a legal support roleWhy This Opportunity?Work directly with an experienced attorney and legal teamGain hands-on exposure to legal operations and transaction coordinationOpportunity to grow your career within a stable and professional legal environmentCollaborative team culture focused on client service and operational excellenceApply NowIf you are organized, professional, and interested in building a career in the legal field, we encourage you to apply today!Company Description Green Meadows Partners, Inc. is a Knoxville based, women owned recruiting and consulting firm focused on matching great candidates with great career opportunities! Company Description Green Meadows Partners, Inc. is a Knoxville based, women owned recruiting and consulting firm focused on matching great candidates with great career opportunities!

Green Meadows Partners

Legal Administrative Coordinator

Calendar Management

Consulting

Customer Service Operations

Customer/Client Research

Detail Oriented

File Maintenance

Microsoft Office

Mortgage

Multitasking

Post Closing

Strong verbal and written communication skills, with the ability to send clear, concise emails and respond in a timely manner. Ideal candidate will have the following experience and skills: Experience as Paralegal for attorney or law firm that handles litigation.

Hello, Hope you are doing well, JOb:Legal Assistant Job ID: 62306 Location : 520 W Summit Hill Dr, 5th Floor Knoxville, Tennessee 37902 Client : State of TN (TN DIDD) Legal Assistant / Paralegal Ideal candidate will have the following experience and skills: Experience as Paralegal for attorney or law firm that handles litigation. Some college experience, preferably graduate of a Paralegal program. Drafting legal pleadings using templates or copying example pleadings. Filing documents with courts and interacting with court clerk offices. Making/sending service copies by certified mail, making arrangements with process server when needed. Scheduling court reporters for court hearings and trials. Helping prepare trial exhibits and witness list. Organizing and maintaining legal files, both hard copy and electronic. Proficiency with building, updating, and maintaining spreadsheets, and working efficiently in multiple data bases. Timely management of casework, including proper documentation and case resolution. Research/review/gather information for cases and document findings accurately. Outreach to internal/external customers for case information and remain professional at all times. Use Excel to track action and status updates on cases. Excellent customer service skills. Strong verbal and written communication skills, with the ability to send clear, concise emails and respond in a timely manner. Be flexible and adaptable to changing work demands/tasks. Organization and diligent attention to detail is required. Utilize good time management, note-taking, email organization and distribution skills. Timely and efficiently process, index, and file documents. Attend staff meetings and participate in discussions. Maintain confidentiality and security of documents. Complete miscellaneous tasks as assigned by supervising attorney. Self-motivated and able to stay on task while working independently.

My3Tech

Legal Assistant@ Knoxville, TN

Journalism

Litigation

Spreadsheets

Perform moderately complex legal research and draft preliminary legal documents. Work under the direction of a Supervisory Paralegal or Project Supervisor.

<h3>Senior Paralegal - Knoxville, TN</h3>Duration: 12+ months, OnsiteDay-to-day Responsibilities:<ul><li>Work under the direction of a Supervisory Paralegal or Project Supervisor</li><li>Perform moderately complex legal research and draft preliminary legal documents</li><li>Collect, review, and organize legal documents</li><li>Assist attorneys in pre-litigation investigations</li><li>Analyze and summarize healthcare billing and treatment records</li><li>Work with large data sets using Microsoft Excel</li><li>Maintain case files using eDiscovery platforms</li><li>Provide litigation and trial support</li><li>Perform legal research using tools like Westlaw and LexisNexis</li><li>Provide clerical and administrative support</li><li>Maintain calendars and track case deadlines</li><li>Create visual materials for depositions and courtroom presentations</li></ul>Required Skills:<ul><li>At least two years of litigation paralegal experience</li><li>Sound knowledge of federal and state court systems</li><li>Excellent written and oral communication skills</li><li>Hands-on familiarity with legal research tools and eDiscovery procedures</li><li>Ability to deliver high-quality work under pressure</li></ul>Education:<ul><li>Paralegal certificate, JD, or equivalent legal training or experience</li></ul>

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Legal Jobs in Kodak, TN

Civil Legal Assistant Garza Law Firm PLLC

Legal Administrative Coordinator Green Meadows Partners

Legal Assistant@ Knoxville, TN My3Tech

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