UNKNOWN

YEAR

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

GENERAL SUMMARY The Legal Administrative Coordinator will provide essential administrative support to the Administration team and reports to the CEO/President. This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. The position is critical in ensuring that the hospital remains compliant with legal, regulatory, and policy requirements while maintaining an organized and efficient legal administration process. ESSENTIAL FUNCTIONS 1. Contract Management: · Assist with drafting, reviewing, and managing contracts including vendor agreements, service contracts, and employment agreements.· Maintain a system for tracking contract timelines, renewals, amendments, and compliance with hospital standards.· Ensure all contracts comply with legal, regulatory, and hospital policy requirements before execution.· Collaborate with relevant departments to ensure contracts align with hospital objectives and meet legal requirements.· Track and store executed contracts and manage the process for obtaining necessary signatures.2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.· Provide support in preparing and reviewing legal documents for various hospital legal matters.· Assist with legal research and drafting documents needed for regulatory submissions or internal policies.3. Board Meeting Support: · Attend hospital board meetings to record comprehensive and accurate minutes.· Prepare and distribute minutes to board members and other stakeholders in a timely manner.· Assist with the coordination of board meeting agendas and distribute relevant materials before meetings.· Follow up on action items from board meetings to ensure timely completion of tasks.4. Compliance and Regulatory Support: · Assist in monitoring compliance with healthcare laws and regulations, including HIPAA and patient privacy requirements.· Track and maintain records related to regulatory filings and hospital compliance activities.· Support internal audits, investigations, or compliance initiatives to ensure the hospital remains in adherence with applicable laws.5. General Legal Support: · Act as a liaison between internal departments, outside legal counsel, and other stakeholders.· Handle confidential and sensitive legal information with discretion and professionalism.6. General Administrative Tasks: · Perform various clerical tasks such as filing, answering phones, and handling mail for any legal matters.· Organize and prioritize work to meet deadlines and ensure smooth workflow within the department. KNOWLEDGE, SKILLS, ABILITIES REQUIRED: · Education: <ul><li>Associate’s degree in Paralegal Studies, Legal Studies, or a related field required.</li><li>Certification as a Legal Assistant or Paralegal (e.g., from NALA, NFPA) is preferred.</li></ul>· Experience: <ul><li>2-4 years of experience in a legal administrative role, preferably within a healthcare or hospital setting.</li><li>Experience with contract management, including drafting, reviewing, and organizing contracts.</li><li>Knowledge of healthcare laws and compliance standards (e.g., HIPAA, patient privacy laws) is highly preferred.</li><li>Experience with preparing and recording meeting minutes, particularly for board or executive-level meetings.</li></ul>· Skills: <ul><li>Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.</li><li>Excellent written and verbal communication skills, with the ability to draft and edit legal documents.</li><li>Strong attention to detail, confidentiality, and professionalism when handling sensitive legal information.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.</li><li>Strong interpersonal skills, with the ability to work collaboratively and communicate effectively with multiple departments.</li></ul><ul><li>Produce and file various legal documents</li><li>Maintain legal files and records</li><li>Transcribe from dictation legal correspondence</li><li>Revise and proofread legal documents</li><li>File and track legal documents</li><li>Reviewing various legal documents including trusts</li><li>Help support the legal department and attorneys</li><li>Provide administrative support to the legal department</li><li>Provide administrative support to the attorneys and legal assistants</li><li>Revise legal documents in accordance with attorneys' requests</li><li>Provide general administrative support for the legal department</li><li>Assist attorneys with office files</li><li>Prepare correspondence and other documents responsive to legal requests</li><li>Performing executive assistant/legal secretary duties</li><li>Obtain attorney signatures and notarizations on legal documents</li><li>Preparing routine correspondence, memoranda and legal documents</li><li>Manage the filing of legal documents, administer distribution of legal filings and maintain filing systems</li><li>Maintain a variety of legal files</li><li>Assist in preparing legal documents and general file maintenance</li><li>Provide administrative/secretarial support to the legal department</li></ul>

Roseland Community Hospital

Legal Administrative Coordinator

Administrative Skills

Attorney

Board Meeting

Communication Skills

Contract Management

Contract Review

Detail Oriented

Establish Priorities

Executive Assistant Skills 

File Maintenance

HIPAA (Health Insurance Portability and Accountability Act)

Healthcare

Hospital

Internal Audit

Interpersonal Skills

Legal

Legal Documents

Legal Support Skills

Maintain Compliance

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Multitasking

National Fire Protection Association (NFPA)

Organizational Skills

Paralegal

Plan Meetings

Prepare Correspondence

Presentation/Verbal Skills

Privacy Regulations

Process Management

Record Keeping

Regulations

Regulatory Compliance

Regulatory Requirements

Regulatory Submissions

Systems Maintenance

Team Player

Telephone Skills

Time Management

Vendor/Supplier Management

Writing Skills

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ADAPTED_NOW

70,000.00 Starting salary will be based on skills, background, and experience High end of the range limited to applicants with significant relevant experience Potential yearly incentive pay up to 9% of base salary At State Farm, we offer more than just a paycheck. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!

Location US-TX-Houston Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 44096 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a 1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. Linda T. Villarreal, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Houston, Texas Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM. LOCATION: 1221 Lamar St., Houston, TX 77010 The team is comprised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Responsibilities of a Legal Secretary include, but are not limited to: Scheduling and confirming appointments, depositions and mediations Managing calendars and e-mails for multiple attorneys Drafting pleadings Drafting and sending routine legal correspondence Electronic filing with the courts Pulling signed orders Communicating with clients Qualifications Please only apply for this position if you meet the minimum requirements. Previous experience required 3 years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury Key Skills required Calendaring and scheduling experience within a legal environment Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking E-filing experience in Texas Knowledge of legal terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (strongly preferred) Ability to adapt to a corporate law environment Strong written and oral communication skills (proofreading, attention to detail, formatting) Accurate typing skills Technology/software experience required Working knowledge of Texas electronic filing system Working knowledge of Microsoft Office Suite Working knowledge of Case Management system Working knowledge of Document Storage system Additional Details Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities. Our Benefits Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week! Potential starting salary range: $57,074.88- $70,000.00 Starting salary will be based on skills, background, and experience High end of the range limited to applicants with significant relevant experience Potential yearly incentive pay up to 9% of base salary At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family! Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus. Stay Well! Focus on you and your family’s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more! Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring. Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union! Take a Little “You” Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund. Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary. Visit our State Farm Careers page for more information on our benefits , locations , and the hiring process of joining the State Farm team! LI-CG1 PM22 Compensation details: 57074.88-70000 Yearly Salary PI92d5df526c95-25448-402130535c143e31-5e48-4549-b638-05792d185386

Customers and communities rely on us to help them face life's uncertainties. They come to us for guidance with insurance needs, financial planning, and strengthening the community.

State Farm Mutual Automobile Insurance Company

Legal Secretary

Calendar Management

Case Management

Coaching

Corporate Law

Customer Relations

Diversity

EEO Regulations

Email Management/Administration

Financial Services

Health Plan

Insurance

Leadership

Litigation

Mail Processing

Mentoring

Order Picking/Packing

Personal Injury

Proofreading

Retirement Planning

Risk Management

Top Sales Rep

Typing

Capital Markets Placement_feed

FEED

Assist the legal, development, and finance groups on diligence and execution of transactions and documentation, including joint venture investments, land acquisition, leaseholds, construction, financing, re-financings, management, and franchise transactions. Maintain a document management system for legal entities, operating/investment agreements, real estate ownership documents, financing documents, franchise agreements, management agreements, and other transactions.

DescriptionCompensation ranges from $61,000 to $72,000Who We Are White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is about how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow. <h4></h4>What You’ll DoOperational<ul><li>In collaboration with the Senior Paralegal, manage operations inquiries and requests with respect to liquor licenses.</li><li>Management of legal correspondence.</li><li>Manage all administrative responsibilities of the legal department.</li><li>Assist in invoice approval and processing for outside counsel.</li><li>Download and route court filings, subpoenas, and pleadings.</li><li>Draft and proofread correspondence and legal documents.</li><li>Assist with ownership and management transitions.</li></ul>Corporate<ul><li>Draft and prepare minutes, consents, stock certificates, stock/membership interest transfer agreements, annual reports, state qualification applications, and other basic corporate documents.</li><li>Assist in the preparation, compilation, and delivery of Board of Directors materials.</li><li>Manage execution of documentation related to legal entity changes.</li></ul>Transactional<ul><li>Assist the legal, development, and finance groups on diligence and execution of transactions and documentation, including joint venture investments, land acquisition, leaseholds, construction, financing, re-financings, management, and franchise transactions.</li><li>Transactional responsibilities include due diligence production and/or review, assisting with data room setup, preparing signature pages, tracking required signatures and approvals. Post-closing responsibilities include preparing closing volumes and updating corporate records.</li><li>Project management and cross-functional collaboration with internal and external teams to execute transactions.</li></ul>Other<ul><li>Maintain a document management system for legal entities, operating/investment agreements, real estate ownership documents, financing documents, franchise agreements, management agreements, and other transactions.</li><li>Assist and support lawyers and paralegals with their work as needed.</li><li>Manage records, projects, and calendars to make sure everything functions smoothly.</li><li>Communicate, manage, and process data with various other external and internal sources (e.g. outside counsel, HR, payroll, tax, operations, etc.).</li><li>Participate in special projects and/or programs as requested by the General Counsel.</li></ul>What You’ll Bring<ul><li>1-3 years of previous legal or other administrative support experience, with a focus on development/transactional matters.</li><li>Ability to handle multiple projects, prioritize higher value work, handle deadline pressures, and sensitive information.</li><li>Ability to maintain client confidentiality and privacy.</li><li>High level of proficiency in database applications, as well as Outlook, Word, and Excel.</li><li>Excellent organizational, drafting, and communication skills.</li><li>Must be comfortable working independently in a fast-paced environment and also as part of a team, demonstrating reliability, strong work ethic, collaboration, and cooperation.</li><li>Strong attention to detail and follow-through.</li><li>Intellectually curious and adaptable to change.</li><li>Previous experience working in the hospitality or real estate industry is a plus.</li></ul>What You Can Look Forward To<ul><li>Daily Pay</li><li>Day 1 Medical, Dental, and Vision insurance</li><li>Vacation/Paid Time Off (PTO) with rollover</li><li>Complimentary wellness tools</li><li>Unlimited referral bonuses</li><li>401(k) with company match</li><li>Hostcare Resources healthcare concierge</li><li>Leadership development</li><li>Tuition reimbursement</li><li>Discounts on hotel rooms, dining, and other travel/entertainment experiences</li><li>Multiple hotels in each market = more opportunities</li></ul>

White Lodging Services Corporation

Billing

Construction

Cross-Functional

Data Management

Data Processing

Dental Insurance

Develop and Maintain Customers

Document Management

Documentation

Due Diligence

Finance

Follow Through

Franchise Management

Microsoft Outlook

Operations Management

Payroll Tax

Post Closing

Project/Program Management

Real Estate

Records Management

Restaurant

Tax Operations

Tuition Reimbursement

Vision Plan

Jobvite Talemetry Organic Easy Apply

FULL_TIME

OTHER

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Your Impact: As a Tax Manager/Senior Manager on our Estate, Gift & Trusts team, you’ll play a key role in guiding clients through some of life’s most important financial decisions.

Midsize firm, low and flexible billables, amazing benefits and more!! FULLY REMOTE (Preference to live in IL) This Jobot Job is hosted by: Mallory Schreiner Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $110,000 - $195,000 per year A bit about us: Midsize firm, low and flexible billables, amazing benefits and more!! FULLY REMOTE (Preference to live in IL) Why join us? <ul><li> Work/life balance</li><li> Flexible schedules (flex time)</li><li> Work fully remote, hybrid, or from our Northbrook or Frankfort offices.</li><li> Generous paid time off, personal days, and sick days </li><li> Summer Fridays</li><li> Office closed between Christmas and New Years</li><li> Medical/Dental</li><li> 401k</li><li> MST and CPA reimbursement</li><li> Annual bonus pool</li></ul> Job Details Your Impact: As a Tax Manager/Senior Manager on our Estate, Gift & Trusts team, you’ll play a key role in guiding clients through some of life’s most important financial decisions. You’ll: <ul><li> Prepare and review estate tax returns (Form 706), gift tax returns (Form 709), and fiduciary income tax returns (Form 1041)</li><li> Collaborate with trust administrators, attorneys, and clients on estate and trust administration</li><li> Review trust and estate plan documents and help clients with their estate planning analysis </li><li> Be a trusted advisor to affluent families, helping them navigate complex tax matters with confidence</li><li> Gain exposure to estate administration and trust funding.</li></ul> We are looking for: <ul><li> Bachelor’s degree (or equivalent legal or paralegal education)</li><li> MST, JD, or LLM a plus but not required</li><li> Licensed EA, CPA or Attorney a plus but not required </li><li> 3+ years of experience in gift/estate experience </li><li> An understanding of the concepts of Estate, Trust and Gift planning</li><li> Excellent communication and presentation skills</li><li> Ability to create and manage relationships with outside professionals, especially estate attorneys</li><li> Ability to delegate work and help mentor staff</li><li> Proficient in Microsoft Office products (Excel, Outlook and Teams)</li><li> Familiarity with CCH Axcess or ProSystem or other software equivalents such as GEMS; GO RS experience is a bonus</li></ul> Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

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Legal Jobs in Lowell, IN

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Legal Jobs in Lowell, IN

Legal Administrative Coordinator Roseland Community Hospital

Legal Secretary State Farm Mutual Automobile Insurance Company

Paralegal White Lodging Services Corporation

Tax Manager (Gift/Estate) Jobot

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