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You will be responsible for ensuring construction notices, liens, and legal documents are recorded correctly, researched thoroughly, and processed without error. We secure over $10 billion annually in lien and bond claim rights, protecting cash flow, ensuring statutory compliance, and eliminating payment risk.

Benefits: <ul><li>401(k) matching</li><li>Health insurance</li></ul> Legal Document Specialist (Paralegal / Title / Compliance Background Welcome) North Palm Beach, FL | Full-Time | In-Office Only About SunRay Construction Solutions SunRay is a national lien management, research, and software provider trusted by 1000s of contractors, subcontractors, and suppliers nationwide. We secure over $10 billion annually in lien and bond claim rights, protecting cash flow, ensuring statutory compliance, and eliminating payment risk. For nearly 20 years, we have built our reputation on precision research, operational excellence, and complete in-house process control. Our clients stay with us an average of 18 years, and our team members an average of 13 years. That kind of loyalty does not happen by accident. It happens because we care — and our owner leads from the front, deeply invested in both our clients and our people. Learn more: www.sunraynotice.com The Role: Research Specialist & Recording  This is a critical operational role inside our compliance engine. You will be responsible for ensuring construction notices, liens, and legal documents are recorded correctly, researched thoroughly, and processed without error. Precision is not optional here — it is the standard. Core Responsibilities <ul><li>Conduct comprehensive title research, review Notices of Commencement (NOCs), and analyze building permits to ensure statutory compliance</li><li>E-record documents through platforms such as Simplifile and various county recording systems</li><li>Analyze legal and property-related documents with exceptional accuracy and attention to detail</li><li>Conduct advanced research using public record databases, Clerk of Court portals, and Property Appraiser websites</li><li>Verify legal descriptions, ownership information, and jurisdiction-specific recording requirements</li><li>Proactively identify discrepancies and resolve issues before they impact timelines or compliance</li><li>Contribute strategic insight to improve workflows, efficiency, and document precision</li></ul>Consistently meet production goals while maintaining uncompromising quality standards Who Thrives in This Role ·       Naturally catches errors others miss ·       Is comfortable navigating multiple software systems at once ·       Enjoys digging through public records and solving research puzzles ·       Takes ownership of their work ·       Understands that compliance and deadlines matter ·       Wants to grow inside a stable, high-performance company Qualifications ·       Experience with e-recording platforms (Simplifile preferred) or strong ability to learn quickly ·       Experience reviewing legal, property, or compliance-related documents ·       Strong technical proficiency across software platforms ·       Excellent written and verbal communication skills ·       Exceptional organizational skills and attention to detail ·       Highly self-motivated and performance-driven Construction, legal, title, paralegal, or records experience is a strong plus. Why SunRay ·       20 Years of Stability ·       Average Employee Tenure: 13 Years ·       In-house training (we invest heavily in our team) ·       Clear growth paths and scalable compensation ·       Leadership that is highly involved and committed to excellence ·       No remote work — we believe in strong in-office collaboration This is not a clock-in, clock-out role. It’s a position for someone who wants to build a career in a niche industry with real long-term opportunities. Compensation & Benefits ·       Competitive salary (based on experience — we reward performance) ·       Health Insurance ·       401(k) with Company Match ·       PTO ·       Ongoing professional development

Sunray Construction Solutions LLC

Legal Document Specialist (Paralegal / Title / Compliance Background

Analysis Skills

Building Permits

Cash Flow

Communication Skills

Construction

Detail Oriented

Health Insurance

Leadership

Legal

Legal Documents

Liens

Maintain Compliance

Multiplatform/Cross-Platform

Network Operations Center

Operations Research

Organizational Skills

Paralegal

Presentation/Verbal Skills

Problem Solving Skills

Process Control Engineering

Quality Management

Quality Metrics

Real Estate Appraisals

Research Skills

Risk

Time Management

Writing Skills

Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system. Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions. General Summary:The Premises Liability Paralegal provides litigation and discovery support to the Premises Liability practice group attorneys. The role manages subpoenas and the discovery workflow, reviews and analyzes medical records, identifies key facts-including, but not limited to, prior injuries and complaints-and coordinates with providers, vendors, and experts. The position requires strong organization, initiative, and experience operating independently within defense litigation. Principal Duties & Responsibilities:<ul><li>Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.</li><li>Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.</li><li>Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.</li><li>Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.</li><li>Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.</li><li>E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.</li></ul> Essential Skills, Abilities & Competencies:<ul><li>Proven proficiency in defense General Liability discovery and subpoena practice.</li><li>Expertise reviewing medical records, preparing chronologies, and mapping providers; ability to spot gaps and escalation issues.</li><li>Strong organization, time management, and attention to detail across multiple matters.</li><li>Professional written and verbal communication; effective stakeholder management.</li><li>Technical proficiency with LexisNexis or Westlaw and at least one records platform (e.g., Magna Record, Ontellus, or comparable); comfort with case/document management systems and standard office software.</li><li>Resourceful, proactive, and able to work independently within established procedures</li></ul> Education & Experience:<ul><li>3+ years paralegal experience in defense Premises Liability, including discovery and subpoena practice and medical-records management.</li><li>Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.</li><li>Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.</li></ul> Our Culture - Collaborate with a Dynamic Legal Team At Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized. Equal Employment Opportunity Statement Hamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations. All inquiries will be kept confidential. We encourage direct applicants to apply. Please note that we are not accepting agency submissions for this role at this time.

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Legal Jobs in Sebring, FL

Legal Document Specialist (Paralegal / Title / Compliance Background Sunray Construction Solutions LLC

Paralegal - Premises Liability (Miami or Tampa, FL) Hamilton & Miller, PA

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