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Self-motivated with proven track record showing the ability to prioritize multiple projects under tight deadlines and work independently with limited oversight A high level of personal integrity (self-esteem, self-awareness, humility, confidence, honesty, and respect) are necessary qualities Align with Patrick Industries "BETTER Together" mentality by pursuing Balance, Excellence, Trust, Teamwork, Empowerment, and Respect within the organization At Patrick Industries, BETTER Together is our commitment to being our best while striving to bring out the best in one another as we join forces Individually, as Teams, with our Business Units, with our Customers, our Communities and within our entire Patrick family. Patrick Industries, a publicly traded company headquartered in Elkhart, Indiana, invites you to join a team of dedicated Team Members who are passionate about delivering high-quality products and exceptional customer service.

Patrick Industries, a publicly traded company headquartered in Elkhart, Indiana, invites you to join a team of dedicated Team Members who are passionate about delivering high-quality products and exceptional customer service. As a leading solutions provider serving a diverse range of markets across the United States, our commitment to innovation, quality, and sustainability has positioned us as a high growth, diversified and empowered Team of more than 10,000! Your adventure awaits! The Legal Department Administrator supports the day-to-day operations of the Legal team by providing high level administrative, organizational, and coordination support. The ideal candidate is detail oriented, organized, skilled in managing multiple priorities, and comfortable interacting with internal and external stakeholders and business units. Responsibilities & Duties: Manage calendars, meetings, and scheduling for the Corporate Legal team Maintain electronic and physical filing systems to ensure organized case and documentation management. Draft and manage correspondence, emails, and internal communications. Coordinate information requests and follow ups with Business Units (BUs), underwriters, and internal partners. Maintain spreadsheets, logs, and track documents using strong Excel skills. Conduct intake of legal and insurance-based claims. Prepare, organize, and route necessary claim materials. Track the status of claims and ensure timely follow-up with involved parties. Assist with electronic filing and document organization related to legal matters. Gather information and materials required for ongoing legal matters. Provide support on commercial contract and/or litigation-related tasks Serve as a central communication hub for the department. Qualifications & Skills: 3+ years of administrative, office management, legal secretary, or executive assistant experience (legal industry experience preferred but not required). Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office Suite, especially Excel. Ability to manage competing priorities and work in a fast-paced environment. Strong communication skills, both written and verbal. Experience coordinating information between multiple stakeholders is a plus. Skilled in building relationships with legal counsel, insurers, and regulatory bodies. Self-motivated with proven track record showing the ability to prioritize multiple projects under tight deadlines and work independently with limited oversight A high level of personal integrity (self-esteem, self-awareness, humility, confidence, honesty, and respect) are necessary qualities Align with Patrick Industries "BETTER Together" mentality by pursuing Balance, Excellence, Trust, Teamwork, Empowerment, and Respect within the organization At Patrick Industries, BETTER Together is our commitment to being our best while striving to bring out the best in one another as we join forces Individually, as Teams, with our Business Units, with our Customers, our Communities and within our entire Patrick family. Patrick is an Equal Opportunity Employer.

Patrick Industries Inc

Legal Department Administrator

Administrative Management

Administrative Skills

Calendar Management

Case Management

Communication Skills

Customer Support/Service

Detail Oriented

Document Management

Document Tracking

Email Management/Administration

Establish Priorities

Executive Assistant Skills 

Insurance Claims

Legal

Legal Support Skills

Litigation

Mail Processing

Microsoft Excel

Microsoft Office

Multitasking

Office Management

Organizational Skills

Presentation/Verbal Skills

Regulations

Spreadsheets

Sustainability

Team Player

Time Management

Transportation Routing

Underwriting

Writing Skills

Responsibilities are generally complex and/or confidential in nature and include basic paralegal support for corporate governance; general corporate and transactional matters; trust and estate settlement, trust administrative, and litigation matters; preparing reports; managing incoming workflow and requests for assistance; handling internal and third-party information requests; transcribing meeting minutes; and performing essential administrative functions such as: preparing correspondence, arranging virtual calls and scheduling meetings for members of the teams. • Completes a broad variety of critical tasks for members of the WAS Senior Trust Counsel, WAS Estate Settlement, WAS Compliance, and WAS Group Head Executive teams, respectively, including reviews trust agreements, powers of attorney, court filings, estate matters, guardianships, and other legal documents under the direction of the WAS Senior Trust Counsel.

POSITION SUMMARYProvides high-level administrative support to the WAS Senior Trust Counsel and WAS Group Head, other WAS Estate Settlement staff, and WAS Compliance areas. Responsibilities are generally complex and/or confidential in nature and include basic paralegal support for corporate governance; general corporate and transactional matters; trust and estate settlement, trust administrative, and litigation matters; preparing reports; managing incoming workflow and requests for assistance; handling internal and third-party information requests; transcribing meeting minutes; and performing essential administrative functions such as: preparing correspondence, arranging virtual calls and scheduling meetings for members of the teams.ESSENTIAL REQUIREMENTS• Completes a broad variety of critical tasks for members of the WAS Senior Trust Counsel, WAS Estate Settlement, WAS Compliance, and WAS Group Head Executive teams, respectively, including reviews trust agreements, powers of attorney, court filings, estate matters, guardianships, and other legal documents under the direction of the WAS Senior Trust Counsel.
• Manages active appointment calendars.
• Composes and prepares confidential correspondence.
• Assists in revising and tracking versions of standard legal documents and policies.
• Tracks legal invoices.
• Compiles documents for meetings.• Performs on-line research on legal, compliance or other issues as requested by WAS Senior Trust Counsel.
• Plans, coordinates and ensures department member schedules are followed and respected.
• Provides "gatekeeper" role for access to members of the designated areas of WAS, creating win-win situations for direct access to department members.
• Organizes and expedites workflow through the office, fields incoming telephone calls, relays messages, answers questions and inquiries and provides information when department members are not available.• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for members of the respective designated areas of WAS, some of which will have material organizational impact.
• Prepares board meeting materials for specific Board of Director and WAS Committee meeting (Trust and Investment Committee and WAS Officer Trust Committee) and also prepares minutes and related reports; responsible for retention of all such minutes and board-related documents.
• Assists with regulatory examinations of the Bank, internal audits and other compliance related duties that WAS Senior Trust Counsel and WAS Compliance complete.• Reviews all incoming legal invoices and determines charge center, distributes for initial approvals, then follows up with WAS Senior Trust Counsel, WAS Group Head, Deputy General Counsel or General Counsels approval before routing to Accounts Payable.
• Responsible for the completion of all legal and compliance training related to the position.
• Must understand all applicable laws and regulations that apply to the position and comply with the requirements.NON-ESSENTIAL FUNCTIONSPerforms all other duties as assigned.EXPERIENCE/SKILLS• Five (5) years' experience as an executive or administrative assistant, in an in-house legal department or a compliance department, or equivalent experience in a related field preferred.
• Professional demeanor and the ability to exercise diplomacy required.
• Good PC skills--proficiency in Microsoft Word, PowerPoint and Excel essential.
• Ability and desire to master various legal and business software applications as needed.
• Self-starter, good organization.
• Ability to protect the confidentiality/privacy of others as appropriate, as well as of company documents and records.
• Ability to handle multiple tasks in a fast-paced environment.
• Ability to meet specific deadlines.
• Good written and verbal communication skills.
• High degree of attention to detail.EDUCATIONCollege degree preferred but not required.CERTIFICATIONParalegal Certificate is preferred but not required.TRAVEL REQUIREMENTSMinimal or occasional travel for meetings, projects or training as needed.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.EQUIPMENTMS Office PC, fax, phone and standard office equipment.

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Legal Jobs in South Bend, IN

Legal Department Administrator Patrick Industries Inc

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