UNKNOWN

ADAPTED_NOW

Provide support to AP and AR functions, including invoice coding, payment processing, and deposit reconciliation. Analytical Thinking: Uses data to identify trends, variances, and opportunities for improvement.

Essential Duties and ResponsibilitiesGeneral Accounting<ul><li>Prepare and post journal entries, accruals, and adjustments for monthly and quarterly closings</li><li>Reconcile general ledger accounts, bank statements, and subsidiary ledgers</li><li>Maintain and update accounting records in accordance with company policies and GAAP</li><li>Track and report on capital expenditures, prepaid expenses, and fixed assets</li><li>Assist with maintaining the accuracy of the chart of accounts and supporting schedules</li></ul>Financial Reporting<ul><li>Assist with the preparation of monthly, quarterly, and annual financial statements</li><li>Support variance analysis and account reconciliations for management review</li><li>Ensure timely submission of all financial data to Corporate Finance</li><li>Assist with the preparation of budgets and forecasts by providing supporting data</li></ul>Accounts Payable & Receivable Support<ul><li>Provide support to AP and AR functions, including invoice coding, payment processing, and deposit reconciliation</li><li>Research and resolve vendor or customer account discrepancies as needed</li><li>Partner with AR and AP teams to ensure consistent procedures and compliance with company policy</li></ul>Compliance & Audit Support<ul><li>Ensure compliance with company policies, internal controls, and accounting standards (GAAP)</li><li>Assist with internal and external audits by preparing schedules and documentation</li><li>Maintain proper documentation and record retention for audit readiness</li></ul>Process Improvement & Collaboration <ul><li>Identify opportunities to improve efficiency and accuracy in accounting workflows</li><li>Collaborate with Operations and other departments to resolve financial or billing discrepancies</li><li>Participate in system enhancements and process standardization projects across the division</li><li>Other duties as assigned</li></ul> Qualifications & Requirements<ul><li>Bachelor’s degree in Accounting, Finance, or related field required</li><li>2-4 years of general accounting experience, preferably in a distribution or multi-division environment</li><li>Strong understanding of GAAP and internal control practices</li><li>Proficiency in Microsoft Excel and accounting / ERP systems (VIP, Nexus, or similar)</li><li>Excellent analytical, organizational, and communication skills</li><li>High attention to detail and accuracy in financial data</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>Experience with payroll or tax compliance a plus</li></ul>Core Competencies<ul><li>Accuracy & Attention to Detail: Maintains precision in all accounting activities and reconciliations</li><li>Analytical Thinking: Uses data to identify trends, variances, and opportunities for improvement</li><li>Collaboration: Works effectively with peers, management, and cross-functional teams</li><li>Accountability: Takes ownership of results and follows through on assigned tasks</li><li>Confidentiality: Handles sensitive financial data with integrity and discretion</li><li>Problem Solving: Identifies and resolves discrepancies proactively</li><li>Organization: Manages multiple tasks efficiently while meeting deadlines</li></ul> Physical Demands & Work Environment<ul><li>This position is primarily a desk-based role requiring prolonged periods of sitting and computer use</li><li>Regular use of standard office equipment including computer, phone, keyboard, and related technology</li><li>Ability to lift, move, or carry items weighing up to 10 lbs as needed for office or event setup</li><li>Occasional standing, bending, or reaching may be required</li><li>Work is typically performed in a professional office environment with moderate noise levels and standard lighting</li></ul> Compensation Range:The expected base pay range for this position is: $55,500 - $69,200 per yearFinal compensation is based on experience, credentials, and geographic location.Pay ranges are reviewed annually based on market data and internal equity. Additional Compensation & Benefits:<ul><li>Bonus Eligibility:</li><li>Annual Merit Increases: Eligible for consideration based on performance and company guidelines</li><li>Comprehensive benefits package available after 90 days of employment</li></ul> EEO StatementSheehan Family Companies is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, gender, sexual orientation, religion, age, disability status, or veteran status. Reasonable Accommodation StatementSheehan Family Companies is committed to providing equal employment opportunities to all individuals. If you require a reasonable accommodation to apply for a position or to participate in the interview process, please contact HR. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. At-Will Employment DisclaimerThis job description is not intended as a written or implied contract and may be revised by the company at any time. Furthermore, no verbal contract by the supervisor or other company representative is binding, and employment is at the will of the company.<h4>Education</h4>Required<ul><li>Bachelors or better in Accounting or related field</li></ul>Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. 
For further information, please review the <a href="https://www.eeoc.gov/poster" rel="nofollow noopener noreferrer" target="_blank">Know Your Rights</a> notice from the Department of Labor.

TJ Sheehan Distributing Liverpool NY

Staff Accountant - TJ Sheehan Liverpool

Accounting

Accounting Close

Accounting Standards and Regulations

Accounts Payable

Accounts Receivable

Analysis Skills

Budgeting

Capital Expenditure (CAPEX)

Communication Skills

Compensation and Benefits

Contract Management

Corporate Compliance

Corporate Finance

Corporate Policies

Cross-Functional

Detail Oriented

Documentation

ERP (Enterprise Resource Planning)

Expense Reports

External Audit

Finance

Financial Reporting

Financial Statements

Fixed Assets

Forecasting

General Ledger Accounting

Generally Accepted Accounting Principles (GAAP)

Identify Issues

Internal Audit

Journal Entries

Keyboards

Maintain Compliance

Microsoft Excel

Multitasking

Office Equipment

Organizational Skills

Payment Processing

Payroll Tax

Physical Demands

Problem Solving Skills

Process Improvement

Reconciliation

Tax Regulations

Team Lead/Manager

Time Management

Trend Analysis

Variance Analysis

Vendor/Supplier Evaluation

Appcast Exclusive 1

PART_TIME

FEED

YEAR

Customer Payments and Deposits: Verify and record customer payments (cash, check, credit card, and financing), prepare daily bank deposits, and ensure all payments are accurately tracked in our financial systems. Candidates with the following qualifications will be considered for the upper end of the pay range: Direct experience processing payroll, especially payroll that includes both hourly wages and commission or bonus pay.

<h1 style="line-height:1.2;margin-bottom:8px">Finance & Administrative Specialist</h1>Knee's Electrical Service  |  Marion, IndianaPart-Time, approximately 25-30 hours per week |  $25-$30 per hour  |  On-site<h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">Position Overview</h2>Knee's Electrical Service is hiring a Finance & Administrative Specialist to take ownership of the financial and administrative functions of our growing business. This is a focused role for a detail-oriented professional who enjoys working with numbers, maintaining organized systems, and ensuring every transaction is accurate and on time. You will work closely with our General Manager and our outside bookkeeper to support the day-to-day financial operations of the company.<h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">About Our Company</h2>Knee's Electrical Service is a family-owned residential electrical contractor headquartered in Marion, Indiana, serving customers across four Indiana markets. We are committed to honest work, quality service, and a positive, professional culture. The foundation our company was built on is Faith, Family, and Hard Work.<h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">Key Responsibilities</h2><ul><li style="list-style-type:disc">Payroll Processing: Compile employee hours, calculate hourly wages and commission-based pay, submit payroll to our payroll provider, and prepare 401(k) contribution reports each pay period.</li><li style="list-style-type:disc">Accounts Payable: Process all vendor bills through our accounts payable platform, ensure timely payment of invoices, and reconcile vendor statements monthly.</li><li style="list-style-type:disc">Customer Payments and Deposits: Verify and record customer payments (cash, check, credit card, and financing), prepare daily bank deposits, and ensure all payments are accurately tracked in our financial systems.</li><li style="list-style-type:disc">Data Accuracy and Reporting: Reconcile transactions between our field service management software and our accounting system, generate commission reports, and identify and resolve any discrepancies.</li><li style="list-style-type:disc">Cash Flow Reporting: Prepare and deliver a weekly cash flow summary to the General Manager.</li><li style="list-style-type:disc">Bookkeeping Coordination: Partner with our outside bookkeeper to ensure clean, accurate records for monthly close, providing documentation and information as needed.</li><li style="list-style-type:disc">Vendor and Compliance Administration: Maintain vendor records, manage W-9 collection, coordinate certificate of insurance requests with our agent, and prepare year-end 1099 filings.</li><li style="list-style-type:disc">Records Management: Maintain organized employee, benefits, and 401(k) documentation. The owner is responsible for HR decisions; this role ensures records are accurate, complete, and easy to retrieve.</li></ul><h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">Required Qualifications</h2>These qualifications are non-negotiable. Applications without them will not be considered.<ul><li style="list-style-type:disc">Prior professional experience handling bookkeeping, accounts payable, payroll, or other finance-related work. </li><li style="list-style-type:disc">Comfortable working in business software systems and confident learning new platforms quickly.</li><li style="list-style-type:disc">Proficiency in Microsoft Excel or Google Sheets.</li><li style="list-style-type:disc">Strong organizational skills, attention to detail, and the ability to work independently and consistently meet deadlines.</li><li style="list-style-type:disc">Professional written and verbal communication skills.</li><li style="list-style-type:disc">Available to work on-site in our Marion, Indiana office, Monday through Thursday.</li></ul><h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">Preferred Qualifications</h2>Candidates with the following qualifications will be considered for the upper end of the pay range:<ul><li style="list-style-type:disc">Direct experience processing payroll, especially payroll that includes both hourly wages and commission or bonus pay.</li><li style="list-style-type:disc">Working knowledge of profit and loss statements.</li><li style="list-style-type:disc">Experience with QuickBooks Online.</li><li style="list-style-type:disc">Experience with Bill.com or a similar accounts payable platform.</li><li style="list-style-type:disc">Experience with field service management software (such as ServiceTitan, Housecall Pro, or similar).</li><li style="list-style-type:disc">Background in the trades, home services industry, or a small business with field-based employees.</li></ul><h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">Schedule, Compensation, and Benefits</h2><ul><li style="list-style-type:disc">Schedule: Approximately 25-30 hours per week, Monday through Thursday. This is a fully on-site position at our Marion, Indiana office. Remote and hybrid arrangements are not available.</li><li style="list-style-type:disc">Compensation: $25 to $30 per hour, based on experience and qualifications.</li><li style="list-style-type:disc">Retirement: 401(k) plan with a 3% company match.</li><li style="list-style-type:disc">Paid Time Off: PTO will be prorated for part-time hours.</li><li style="list-style-type:disc">Paid Holidays: Company-observed paid holidays falling on a scheduled work day, paid at the employee's normally scheduled hours for that day.</li><li style="list-style-type:disc">Performance Reviews: 90-day check-in, 6-month compensation review, and annual performance reviews thereafter.</li></ul><h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">The Ideal Candidate</h2>This position is well suited for a professional who:<ul><li style="list-style-type:disc">Takes pride in producing accurate, timely, and well-organized work.</li><li style="list-style-type:disc">Prefers ownership of a clearly defined function over a broad and unfocused role.</li><li style="list-style-type:disc">Communicates clearly and works effectively without close supervision.</li><li style="list-style-type:disc">Identifies opportunities to improve processes and contributes to making them better.</li><li style="list-style-type:disc">Values working in a small business environment where individual contributions are visible and meaningful.</li></ul><h2 style="line-height:1.2;margin-top:19px;margin-bottom:8px">How to Apply</h2>Please submit a current resume through our online application portal. In your application, briefly describe (1) the payroll, accounting, or finance-related work you have done, including any software you have used, and (2) what attracts you to a focused finance and administration role.Knee's Electrical Service is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.  Powered by JazzHR

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Staff Accountant - TJ Sheehan Liverpool TJ Sheehan Distributing Liverpool NY

Finance & Administrative Specialist Knee’s Electrical Service

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