UNKNOWN

FEED

Responsible for assisting in the fiscal management of the department by monitoring the available budget, assisting with the fiscal year budget process, purchasing items and services needed to operate efficiently, making sure invoices are paid promptly, submitting copier counts, and responding to other requests for information. This is done in part by prioritizing and triaging incoming communications, determining appropriate routing and response strategies to ensure compliance and efficiency.

HOUR

<h4>Campus</h4><p>OSU-Stillwater</p><h4>Contact Name & Email</h4><p>Tonia Savory, tsavory@okstate.edu</p><h4>Work Schedule</h4><p>Monday through Friday, 8:00 AM - 5:00 PM.</p><h4>Appointment Length</h4><p>Regular Continuous/Until Further Notice</p><h4>Hiring Range</h4><p>$14.00 - $20.00</p><p>Hourly</p><h4>About this Position</h4><p>This position provides administrative support for the Payroll Services department and represents the department to campus constituents. Responsible for providing excellent customer service to departments, employees, and administrative staff. This is done in part by prioritizing and triaging incoming communications, determining appropriate routing and response strategies to ensure compliance and efficiency. Prepares written responses to various payroll related requests.  Manages highly confidential employee and compensation data, ensuring compliance with data privacy, retention, and audit standards; mails paychecks; and distributes reissued W-2 forms. Responsible for assisting in the fiscal management of the department by monitoring the available budget, assisting with the fiscal year budget process, purchasing items and services needed to operate efficiently, making sure invoices are paid promptly, submitting copier counts, and responding to other requests for information. Responsible for assisting with the hiring process for positions in Payroll Services as needed. Trains new staff on payroll policies, best practices, and internal processes as assigned.  Must maintain a basic knowledge of OSU payroll policies and procedures as well as other policies and procedures, as related to the duties of this position. </p><h4>Required Qualifications</h4><ul><li>High School/GED (degree must be conferred on or before agreed upon start date)</li><li><p>Five years of related experience. Post-secondary education may substitute for years of required experience.</p></li><li><strong>Skills, Proficiencies, and/or Knowledge:</strong><p>Understanding and proficiency in customer service. Excellent communication skills. Practices good interpersonal skills when working with others Capability to maintain the strictest confidentiality. Good problem-solving, research, and public relations skills. Aptitude for using various computer applications. Team oriented in carrying out tasks. Ability to cope with stress in a positive manner. Good keyboarding skills including typing. Strong attention to detail. Flexibility to handle multiple priorities with poise and professionalism. Proficient in the use of MS Office software.</p></li></ul><h4>Preferred Qualifications</h4><ul><li>Vocational/Technical
<p>Computer and/or clerical training.</p></li><li><p>Banner HR and/or Banner Finance experience.</p></li></ul>

The OSU/A&M System

Administrative Assistant - Payroll Services AS9903

Administrative Skills

Best Practices

Billing

Budget Management

Budgeting

Communication Skills

Compensation Analysis

Copying Machines

Customer Support/Service

Detail Oriented

Establish Priorities

Financial Management

Interpersonal Skills

Maintain Compliance

Microsoft Office

Payroll Software/Services

People Management

Purchasing/Procurement

Request for Information (RFI)

Secondary School

Staff Policies

Staff Training

Team Player

PageUp

The position supports the Army ROTC Commander, military cadre, and university leadership by coordinating university and Army administrative processes, maintaining cadet and departmental records in accordance with university policies and Army regulations, and acting as a liaison between the department, College of Arts and Sciences Business Operations, and external military offices. This position provides comprehensive administrative, financial, payroll, personnel, facilities, and academic support to ensure efficient daily operations while serving as the first point of contact for students, faculty, staff, visitors, and U.S. Army personnel assigned to the unit.

<h4>Campus</h4><p>OSU-Stillwater</p><h4>Contact Name & Email</h4><p>Nicole Bowman, nicole.bowman11@oksate.edu</p><h4>Work Schedule</h4><p>Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.</p><h4>Appointment Length</h4><p>Regular Continuous/Until Further Notice</p><h4>Hiring Range</h4><p>$13.50 - $20.00</p><p>Hourly</p><h4>Priority Application Date</h4><p>While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by April 17, 2026, to ensure full consideration.</p><h4>Special Instructions to Applicants</h4><p>For full consideration, please include a resume, cover letter, and contact information for three professional references.</p><h4>About this Position</h4><p>The <strong>Administrative Support Specialist</strong> serves as the primary administrative support professional for the Department of Military Studies (Army ROTC) at Oklahoma State University. This position provides comprehensive administrative, financial, payroll, personnel, facilities, and academic support to ensure efficient daily operations while serving as the first point of contact for students, faculty, staff, visitors, and U.S. Army personnel assigned to the unit.</p><p>The position supports the Army ROTC Commander, military cadre, and university leadership by coordinating university and Army administrative processes, maintaining cadet and departmental records in accordance with university policies and Army regulations, and acting as a liaison between the department, College of Arts and Sciences Business Operations, and external military offices. </p><h4>Required Qualifications</h4><ul><li>High School/GED (degree must be conferred on or before agreed upon start date)</li><li><p>One year of clerical, administrative, or customer service experience. </p></li><li><strong>Skills, Proficiencies, and/or Knowledge:</strong><ul><li>Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.</li><li>Strong organizational skills and attention to detail. </li><li>Ability to maintain confidentiality and handle sensitive information. </li><li>Excellent written and verbal communication skills. </li><li>Ability to work independently and collaboratively in a university/government environment. </li></ul></li></ul><h4>Preferred Qualifications</h4><ul><li>Four years of clerical, administrative, or customer service experience.</li><li>Experience working within Oklahoma State University systems and procedures.</li></ul><ul><li><strong>Skills, Proficiencies, and/or Knowledge:</strong><ul><li>Familiarity with university financial, payroll, and accounting processes.</li><li>Ability to work effectively with military personnel and understand Army organizational structure.</li><li>Self-motivated with the ability to provide continuity during frequent personnel changes. </li></ul></li></ul>

Payroll Jobs in Stillwater, OK

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Payroll Jobs in Stillwater, OK

Administrative Assistant - Payroll Services AS9903 The OSU/A&M System

Administrative Support Specialist I AS9461 The OSU/A&M System

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