UNKNOWN

FEED

They are responsible for maintaining complete and accurate payroll records for all positions within the Division and are expected to cultivate strong working relationships with managers, staff, employees, and the broader community. In this role, the specialist manages all aspects of employee timesheets within the workforce management system and oversees payroll processing, offering guidance to managers, support staff, and employees throughout the process.

HOUR

Pay $20.00 - $21.50 an hour The Payroll Operations Specialist provides essential support to leaders and employees across Upstate Caring Partners. In this role, the specialist manages all aspects of employee timesheets within the workforce management system and oversees payroll processing, offering guidance to managers, support staff, and employees throughout the process. They are responsible for maintaining complete and accurate payroll records for all positions within the Division and are expected to cultivate strong working relationships with managers, staff, employees, and the broader community. This position requires a high level of creativity, strong business knowledge, and excellent organizational skills. Core Responsibilities <ul><li>Execute end-to-end payroll processing, including manual checks, supplemental runs, and adjusting payrolls with a focus on 100% accuracy. </li><li>Administer UKG Dimensions/Workforce Management (WFM) timesheets. Troubleshoot system errors and collaborate with IT or HR for complex technical resolutions. </li><li>Develop and maintain collaborative relationships with leadership and staff to ensure predictable results, credibility, and proactive problem-solving. </li><li>Maintain all required payroll documentation and employee payroll records. Assist in generating reports to analyze labor costs and payroll trends. </li><li>Work with HR and Benefits for processing eligible forms of payment needed for terminated employees, including final pay calculations and compliance with state-specific termination pay laws. </li><li>Ensure strict adherence to federal, state, and agency regulations (including FLSA, DOL, and tax laws). Assist in agency audits, payroll query validations, managing pending pay, garnishments, and adjustments. </li><li>Proactively identify opportunities to automate manual tasks and streamline payroll workflows to enhance efficiency. </li><li>Serve as the subject matter expert for payroll related inquiries, providing timely and empathetic communication to all employees. </li></ul>Qualifications <ul><li>Associate's degree in Business, Accounting, or related field. </li><li>Prior experience in payroll process and customer service is preferred. </li><li>Intermediate computer skills required (including proficiency in MS Excel/MS Windows/Adobe Acrobat). </li><li>Experience with UKG (Ultimate Kronos Group) or Cognos Analytics is a plus. </li><li>Valid NYS Drivers License (or willingness to obtain). </li></ul>Benefits Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off. <ul><li>Comprehensive Health/Dental/Vision </li><li>Direct Deposit </li><li>Flexible Spending Account (FSA) </li><li>Retirement Plan 403(b) </li><li>Life Insurance </li><li>Voluntary Benefits </li><li>Employee Assistance Program (EAP) </li><li>Generous PTO Plans (Sick, Vacation and Employee Leave) </li><li>Tuition Reimbursement </li><li>Service Awards </li><li>Employee Appreciation Events </li><li>Employee Discounts </li></ul> Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full job description located within the job posting. upstatecpjobs.org Payroll Operations Specialist Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

UCP Madison County

Payroll Operations Specialist

Accounting

Adobe Acrobat

Computer Skills

Cost Analysis

Customer Support/Service

Driver's License

Employee Terminations

Federal Laws and Regulations

Flexible Spending Accounts

IBM Cognos

Identify Issues

Kronos Products

Leadership

Maintain Compliance

Microsoft Excel

Microsoft Windows Operating System

Organizational Skills

Payroll Administration

Problem Solving Skills

Reporting Skills

Retirement Plan

State Laws and Regulations

Tax Regulations

Team Player

Time Management

Trend Analysis

Workforce Management

Hire Recruits

DescriptionPay $20.00 - $21.50 an hourThe Payroll Operations Specialist provides essential support to leaders and employees across Upstate Caring Partners. In this role, the specialist manages all aspects of employee timesheets within the workforce management system and oversees payroll processing, offering guidance to managers, support staff, and employees throughout the process. They are responsible for maintaining complete and accurate payroll records for all positions within the Division and are expected to cultivate strong working relationships with managers, staff, employees, and the broader community. This position requires a high level of creativity, strong business knowledge, and excellent organizational skills.Core Responsibilities<ul><li>Execute end-to-end payroll processing, including manual checks, supplemental runs, and adjusting payrolls with a focus on 100% accuracy.</li><li>Administer UKG Dimensions/Workforce Management (WFM) timesheets. Troubleshoot system errors and collaborate with IT or HR for complex technical resolutions.</li><li>Develop and maintain collaborative relationships with leadership and staff to ensure predictable results, credibility, and proactive problem-solving.</li><li>Maintain all required payroll documentation and employee payroll records. Assist in generating reports to analyze labor costs and payroll trends.</li><li>Work with HR and Benefits for processing eligible forms of payment needed for terminated employees, including final pay calculations and compliance with state-specific termination pay laws.</li><li>Ensure strict adherence to federal, state, and agency regulations (including FLSA, DOL, and tax laws). Assist in agency audits, payroll query validations, managing pending pay, garnishments, and adjustments.</li><li>Proactively identify opportunities to automate manual tasks and streamline payroll workflows to enhance efficiency.</li><li>Serve as the subject matter expert for payroll related inquiries, providing timely and empathetic communication to all employees.</li></ul>Qualifications<ul><li>Associate's degree in Business, Accounting, or related field.</li><li>Prior experience in payroll process and customer service is preferred.</li><li>Intermediate computer skills required (including proficiency in MS Excel/MS Windows/Adobe Acrobat).</li><li>Experience with UKG (Ultimate Kronos Group) or Cognos Analytics is a plus.</li><li>Valid NYS Drivers License (or willingness to obtain).</li></ul>BenefitsOur work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off.<ul><li>Comprehensive Health/Dental/Vision</li><li>Direct Deposit</li><li>Flexible Spending Account (FSA)</li><li>Retirement Plan 403(b)</li><li>Life Insurance</li><li>Voluntary Benefits</li><li>Employee Assistance Program (EAP)</li><li>Generous PTO Plans (Sick, Vacation and Employee Leave)</li><li>Tuition Reimbursement</li><li>Service Awards</li><li>Employee Appreciation Events</li><li>Employee Discounts</li></ul>Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full job description located within the job posting. upstatecpjobs.orgPayroll Operations Specialist (QualificationsEducationRequired<ul><li>Associates or better in Business</li></ul>Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.

Upstate Cerebral Palsy

Employee Assistance Plan

Life Insurance

The position serves as settlement approver for payments (including wire transfers), prepares Forms 1042/1042-S, purchases foreign currency as needed, and maintains state payroll tax registrations. The role manages three payrolls (non-exempt weekly, student biweekly, exempt monthly) and a weekly AP run, using Workday to review and approve work, release payment runs, and improve processes.

YEAR

Job Description: Position Summary: Reporting to the AVP of Finance and Controller, the Director leads payroll, accounts payable, employee reimbursements, and the corporate card programs (Travel Card and P-Card). The role manages three payrolls (non-exempt weekly, student biweekly, exempt monthly) and a weekly AP run, using Workday to review and approve work, release payment runs, and improve processes. The Director is the process owner for Payroll, AP, and Expenses in Workday; builds reports; tests new features; troubleshoots issues; and provides clear campus guidance and training. The position serves as settlement approver for payments (including wire transfers), prepares Forms 1042/1042-S, purchases foreign currency as needed, and maintains state payroll tax registrations. Team includes a Lead Payroll Administrator, an Accounts Payable & Credit Card Administrator, and a Payroll Coordinator. Responsibilities: <ul><li>Lead and develop the Payroll, Accounts Payable, Expense, and Corporate Card functions; Manages service levels, internal controls, and ensures compliance. </li><li>Oversee three payrolls and the weekly accounts payable run; ensure accurate, timely, and compliant processing. </li><li>Review and approve Workday payroll/accounts payable work and payment runs; release settlements and approve wire transfers. </li><li>Serve as campus process owner for Workday Payroll, Accounts Payable, and Expense modules; test new features and resolve issues. </li><li>Build and maintain operational reports and dashboards in Workday. </li><li>Prepares supporting information for the College's annual Form 990 & 990-T. </li><li>Oversee and support the management of the Travel Card and Purchase Card programs, including policy, training, monitoring, and compliance. </li><li>Prepare annual forms 1042/1042-S for eligible international payees. </li><li>Reviews and ensures monthly account reconciliations are completed. </li><li>Assist with year-end audit with preparation of closing entries, audit schedules, and responding to audit inquiries. </li></ul><ul><li>Maintain multistate payroll tax registrations and related compliance (W-2 and tax filings led by the Lead Payroll Administrator). </li><li>Purchase foreign currencies for invoice payments and programmatic needs. </li><li>Lead campus communications and training for areas of management. </li><li>Perform other responsibilities as determined by the AVP for Finance & Controller. </li></ul>Education & Experience: <ul><li>Bachelor's degree in accounting, business, or related discipline. </li><li>Five years' experience in accounting or related field, with experience in payroll administration in a complex not-for-profit environment given the highest priority. </li><li>Supervisory experience and knowledge of payroll tax compliance and reporting requirements for not-for-profit organizations desired. </li><li>Proficiency with spreadsheet applications and desktop software required. Familiarity with modern accounting/payroll software (preferably Workday) a plus. </li><li>Higher education experience; advanced degree in accounting, business, or related discipline; relevant certifications (i.e., CPP) are a plus. </li></ul>Knowledge, Skills, & Abilities: <ul><li>Demonstrated ability to work proactively and productively with a wide variety of stakeholders in a highly collaborative environment. </li><li>Demonstrated experience implementing creative strategies to achieve efficiency and compliance. </li><li>A team player who fosters collaboration within the organization, and has a strong commitment to excellent customer service. </li><li>Well-organized and self-directed individual who exhibits a high level of integrity that inspires trust and confidence. </li><li>Knowledge and experience using current and emerging technology and tools to support and enhance business services. </li></ul> Compensation Range: $85,000 - $100,000 EEO Policy: Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and identify their strengths in these areas. Benefits: For Benefits Information, please navigate to the following link: Employment - Work at Hamilton - Hamilton College

Hamilton College

Director of Accounts Payable and Payroll

Accounts Payable

Administrative Skills

Business Services

Credit Cards

Emerging Technology

Financial Control

Foreign Exchange (FX)

Higher Education

Nonprofit

Payroll Accounting

Payroll Management

Payroll Software/Services

Payroll Tax

People Management

Process Improvement

Reconciliation

Regulatory Compliance

Reporting Dashboards

State Tax

Tax Reporting

OTHER

This leadership role offers a unique opportunity for an experienced finance professional to make a significant impact by overseeing critical accounting functions, ensuring financial integrity, and guiding executive management through detailed financial analysis and reports. Collaboration: Strong interpersonal skills and a collaborative approach to working with cross-functional teams, department managers, and senior leadership.

Position Overview: Rome Health is seeking a highly skilled and strategic Controller to lead the financial operations of our hospital. This leadership role offers a unique opportunity for an experienced finance professional to make a significant impact by overseeing critical accounting functions, ensuring financial integrity, and guiding executive management through detailed financial analysis and reports. If you are a proactive, solution-oriented leader with expertise in healthcare finance, we want you to join our team!Key Responsibilities:<ul><li>Financial Leadership: Direct and manage the hospital's financial operations, ensuring accurate and timely reporting, budgeting, and cost management.</li><li>Budget and Financial Reporting: Lead the comprehensive preparation and analysis of the hospital's budget, including salary, capital, and operational expenses, and assist departments with budget preparation. Oversee the generation of internal financial reports and performance metrics for executive management.</li><li>Cost Accounting & Reimbursement: Ensure accurate accounting practices for reimbursement processes, including Medicare, Medicaid, and third-party insurers. Lead efforts to develop cost reports, reconcile financial statements, and analyze reimbursement trends.</li><li>Team Collaboration & Supervision: Manage a team of finance professionals, including the Finance Manager, Payroll Manager, and Accounting Supervisor. Foster a culture of continuous improvement and collaboration within the finance department.</li><li>Financial Analysis: Prepare in-depth financial analyses and reports on income, expenses, and earnings to help guide hospital management decisions. Interpret financial data and provide actionable insights on internal economic conditions and trends.</li><li>Compliance & Best Practices: Ensure adherence to corporate accounting policies (GAAP), internal audit guidelines, and all regulatory requirements. Manage the preparation of the CMS/DOH institutional cost report, 340B program compliance, and other critical regulatory filings.</li><li>Operational Excellence: Drive improvements in financial processes and systems, ensuring the integrity of financial reporting and continuous monitoring of departmental performance.</li><li>Special Projects: Lead or support special projects, financial studies, and initiatives that contribute to the hospital's financial performance and operational success.</li></ul>Qualifications & Experience:<ul><li>Education: Bachelor's degree in Accounting, Finance, or related field; CPA or MBA preferred.</li><li>Experience: Minimum of 3-5 years of experience in hospital fiscal services, with at least 3 years in a supervisory or management role.</li><li>Technical Skills:<ul><li>Advanced proficiency in Microsoft Excel (Modeling, Reconciliations, Pivot Tables, Logic Formulas).</li><li>Familiarity with financial accounting systems, finance/billing systems, and database management.</li><li>Strong understanding of cost accounting, budgeting, third-party reimbursement, and financial reporting.</li><li>Knowledge of hospital revenue cycle, charge master, 990 reporting, and debt management.</li><li>Experience with Medicare/Medicaid reimbursement and financial reporting requirements.</li><li>Familiarity with DSRIP VBP/VBPQIP, CMS cost reports, and NYSDOH financial regulations.</li></ul></li></ul>Desired Skills:<ul><li>Leadership: Ability to provide decisive leadership and mentorship to the finance team, ensuring that departmental objectives are met with excellence and efficiency.</li><li>Analytical Skills: Exceptional problem-solving and analytical abilities with a focus on providing actionable insights.</li><li>Communication: Strong verbal and written communication skills with the ability to present complex financial information clearly to both financial and non-financial stakeholders.</li><li>Organization: Excellent organizational and time management skills with the ability to prioritize tasks and manage multiple projects effectively.</li><li>Collaboration: Strong interpersonal skills and a collaborative approach to working with cross-functional teams, department managers, and senior leadership.</li></ul>Work Schedule: Monday through Friday, 8:00 AM - 4:30 PM, with additional hours as required.Why Join Rome Health? At Rome Health, we are committed to fostering a positive, team-oriented work environment that promotes personal and professional growth. As our Controller, you will play a pivotal role in shaping the financial health of the hospital, ensuring that we can continue to provide exceptional care to our community. If you are looking for a rewarding leadership position where your expertise will directly impact the success of our hospital, we encourage you to apply!

Payroll Jobs in Utica, NY

Resume Resources

Get noticed by top employers!

Payroll Jobs in Utica, NY

Payroll Operations Specialist UCP Madison County

Payroll Operations Specialist Upstate Cerebral Palsy

Director of Accounts Payable and Payroll Hamilton College

Controller Rome Health

Resume Resources