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Working as part of a collaborative HR team of three and reporting to the Director of Human Resources, this on-site position supports the Ashburn, VA office while delivering exceptional service, operational accuracy, and strong attention to detail. The specialist will manage critical processes throughout the employee lifecycle, ensure accurate and timely payroll operations, and contribute to the overall effectiveness of the HR function.

Job SummaryThe HR & Payroll Specialist serves as a key member of the HR team. This role is the day-to-day “go-to” resource for employees, providing high-quality HR support across onboarding, payroll administration, benefits, immigration, and general inquiries. The specialist will manage critical processes throughout the employee lifecycle, ensure accurate and timely payroll operations, and contribute to the overall effectiveness of the HR function.Working as part of a collaborative HR team of three and reporting to the Director of Human Resources, this on-site position supports the Ashburn, VA office while delivering exceptional service, operational accuracy, and strong attention to detail.ResponsibilitiesHR Operations & Employee Support<ul><li>Serve as the primary point of contact for employee HR, benefits, and policy-related inquiries across all company locations.</li><li>Provide professional day-to-day HR support to employees, managers, and department leaders.</li><li>Maintain strict confidentiality and uphold high ethical standards in all interactions.</li><li>Support performance management processes, including scheduling, documentation, and workflow coordination.</li><li>Foster effective communication and strong cross-functional relationships.</li></ul>Employee Lifecycle Management<ul><li>Own the full new hire process, including pre-boarding, onboarding, and employee orientation.</li><li>Ensure completion of all onboarding requirements (I-9/E-Verify, policy acknowledgements, IT setup, HRIS data entry).</li><li>Lead new hire orientation, training, and documentation processes.</li><li>Manage employee offboarding, including exit documentation, system access removal, and equipment returns.</li><li>Maintain accurate, compliant personnel files and records.</li></ul>HRIS & Data Management<ul><li>Maintain accurate employee data within HRIS/ADP and ensure data integrity.</li><li>Process HR transactions such as hires, promotions, pay changes, and terminations.</li><li>Perform routine audits and create HR metrics and reports as needed.</li><li>Assist with regulatory reporting including EEO, VETS-4212, and other compliance filings.</li></ul>Benefits Administration<ul><li>Lead and manage benefits programs, including new hire enrollments, life events, and open enrollment.</li><li>Act as the first-line contact for benefits education, troubleshooting, and vendor coordination.</li><li>Reconcile monthly benefit invoices and ensure deduction accuracy.</li><li>Ensure adherence to ERISA, ACA, COBRA, and related regulations.</li></ul>Payroll Administration<ul><li>Lead, plan, and execute end-to-end bi-weekly payroll in ADP Workforce Now with full accountability for accuracy and timeliness.</li><li>Compile, audit, and process payroll data while ensuring compliance with wage and hour laws.</li><li>Finalize payroll transmission and verify all payroll files.</li><li>Process garnishments, levies, child support orders, and live/off-cycle checks.</li><li>Support timekeeping functions and perform timesheet corrections as needed.</li><li>Reconcile global workforce payroll/billing and support vendor communication.</li><li>Address payroll questions and resolve issues promptly and professionally.</li><li>Process 401(k) funding and ensure compliance with contribution deadlines.</li></ul>Compliance & Risk Management<ul><li>Ensure compliance with all applicable federal, state, and local employment laws.</li><li>Maintain and enforce company policies, procedures, and codes of conduct.</li><li>Assist in creating and updating HR policies, SOPs, and process documentation.</li><li>Demonstrate unbiased judgment and impeccable ethics in all HR decisions.</li></ul>Immigration & Visa Support<ul><li>Coordinate the company’s visa and immigration processes, including H-1B, J-1, and other employment visas.</li><li>Act as subject matter expert, working closely with legal counsel and internal stakeholders.</li><li>Stay informed on immigration regulation changes and communicate updates as needed.</li><li>Manage documentation, filings, renewals, and employee communication.</li></ul>Projects & Additional Duties<ul><li>Participate in HR and Payroll process improvement initiatives and cross-departmental projects.</li><li>Perform employment verifications and respond to audits as needed.</li><li>Manage workflow efficiently, escalating issues or seeking guidance when required.</li><li>Perform other related duties as assigned.</li></ul>Qualifications / Skills / Knowledge<ul><li>Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent professional experience. </li><li>3–5+ years of progressive HR experience, including onboarding, offboarding, HRIS data management, payroll support, and employee inquiry resolution. </li><li>Hands-on experience with HRIS platforms, applicant tracking systems, and payroll software (ADP experience preferred). </li><li>Strong knowledge of HR principles, employment regulations, payroll processes, and labor and payroll tax compliance requirements. </li><li>Demonstrated ability to manage projects from initiation through completion with strong follow-through. </li><li>Advanced organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment. </li><li>High attention to detail, strong analytical thinking, and effective problem-solving abilities. </li><li>Exceptional interpersonal and communication skills with a customer-service-oriented approach. </li><li>Strong proficiency in Microsoft Excel, including pivot tables, formulas, and VLOOKUP. </li><li>Ability to maintain strict confidentiality, exercise unbiased judgment, and uphold high ethical standards.</li></ul>Who We AreDSI Tech is a Cisco Partner, generating over $228 million in revenue annually. We are an expanding company providing IT solutions and services since 1991, with headquarters in the thriving Dulles Technology corridor (Ashburn, Virginia).At DSI Tech, we pride ourselves on our culture, which is based on credibility, capability, customer service, and commitment to our talented workforce and customers. We offer a comprehensive professional training program, a competitive compensation package, robust benefits, and a fun and rewarding workplace. We are excited to help accelerate your career development and growth!Benefits We ProvideDSI Tech offers a range of employee benefits, including a 401(k) plan with a 3% company match, medical insurance (which includes TelaDoc), dental insurance, life insurance, short-term and long-term disability insurance, paid time off (PTO), and 9.5 company-paid holidays. We are committed to ensuring employee satisfaction through our benefits program and fostering a friendly, team-based culture.DSI Tech is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability, or any other characteristic protected by law.

DSI Tech

HR & Payroll Specialist

Analysis Skills

Applicant Tracking System

Auditing

Billing

Business Administration

COBRA (Consolidated Omnibus Budget Reconciliation Act of 1985)

Career Development

Child Support

Communication Skills

Compensation and Benefits

Corporate Policies

Cross-Functional

Customer Support/Service

Data Entry

Data Management

Data Processing

Data Quality

Detail Oriented

Document Management

Documentation

EEO Regulations

ERISA (Employee Retirement Income Security Act of 1974)

Employee Benefits

Employee Orientation

Establish Priorities

Follow Through

Funding

HRIS/HRMS

Human Resources

Human Resources Processes

Identify Issues

Interpersonal Skills

Legal

Maintain Compliance

Metrics

Microsoft Excel

Multitasking

On Site Support

Onboarding

Operational Support

Payroll Administration

People Management

Performance Management

Pivot Tables

Problem Solving Skills

Process Improvement

Process Management

Project/Program Management

Regulations

Regulatory Reports

Risk Management

Service Delivery

Standard Operating Procedures (SOP)

Team Player

Technical Support

Time Management

Transaction Processing/Management

Vlookups

clearcompany

The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco.

Overview:
California applicants: Please <a href="https://mobilecontent.costco.com/live/resource/img/static-us-landing-pages/CostcoCA-Job-Candidate-Privacy-Notice-2023.pdf" rel="noopener nofollow noreferrer" target="_blank">click here</a> to review the Costco Applicant Privacy Notice.  The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco.  Position Summary: Assists employees and managers with payroll information and reports. Keys, reviews, corrects, and updates entries to automated payroll system. Maintains personnel files and OSHA reports. Tracks and posts warehouse expenses. For additional information about pay ranges, <a href="https://mobilecontent.costco.com/live/resource/img/static-us-landing-pages/Pay-Ranges-Cadient.pdf" rel="nofollow noopener noreferrer" target="_blank">click here.</a> We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

Costco Wholesale Corporation

Payroll Clerk

[AW]-iCims

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HR & Payroll SpecialistDSI Tech

Payroll ClerkCostco Wholesale Corporation

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