UNKNOWN

FEED

This role is responsible for managing senior-level support functions, coordinating communications, and supporting the AVP's priorities within a large, multi-campus facilities organization. The position requires exceptional organizational skills, sound judgment, discretion, and the ability to independently manage competing priorities in a fast-paced, highly visible environment.

YEAR

Posting Details Position Information Fiscal Year 2025-2026 Position Title Executive Assistant, AVP Office of Facilities Classification Title Senior Staff Assistant Department AVP Office of Facilities Posting Number P260096 Posting Link Employer State Bargaining Unit 08 Position Type UUP Professional Professional Appointment Term Term Salary Grade SL3 Posting Detail Information Position Summary The Executive Assistant provides confidential executive and operational support to the Associate Vice President of University Facilities. This role is responsible for managing senior-level support functions, coordinating communications, and supporting the AVP's priorities within a large, multi-campus facilities organization. The position requires exceptional organizational skills, sound judgment, discretion, and the ability to independently manage competing priorities in a fast-paced, highly visible environment. Key responsibilities of this position include but are not limited to: <ul><li>Executive Support<ul><li>Provide comprehensive support to the Associate Vice President. </li><li>Anticipate AVP's needs and proactively manage priorities to support the AVP's daily schedule, operations and strategic objectives. </li><li>Prepare, review, and edit correspondence, reports, presentations, briefing materials, and other documents on behalf of the AVP. </li><li>Perform research, benchmarking, and information analysis on a range of topics identified by the AVP to support decision-making and initiatives. </li><li>Manage sensitive and confidential information with discretion and professionalism. </li><li>Always demonstrate a high level of professionalism in appearance, communication, and conduct when engaging with university leadership, campus partners, external stakeholders, and visitors. </li></ul></li></ul><ul><li>Coordination & Communication<ul><li>Serve as the primary point of contact for the AVP's office, responding to inquiries and directing matters appropriately and timely. </li><li>Coordinate meetings with internal and external stakeholders, including executive university leadership, campus partners, consultants, and vendors. </li><li>Draft and disseminate communications on behalf of the AVP to University Facilities leadership and staff, ensuring clarity, consistency, and professionalism. </li><li>Facilitate follow-up on action items and commitments resulting from meetings and executive discussions. </li></ul></li></ul><ul><li>Operational & Organizational Support<ul><li>Oversee processes across University Facilities, including tracking deliverables, maintaining records, and organizing files (digital and paper) in compliance with university standards. </li><li>Assist with special projects, initiatives, and events. </li><li>Coordinate logistics for leadership meetings, retreats, and departmental events as needed. </li><li>Maintain awareness of University Facilities' organizational structure, priorities, and ongoing initiatives to effectively support leadership needs. </li></ul></li></ul><ul><li>Office, Suite & Conference Space Coordination<ul><li>Maintain the AVP's office suite, conference spaces, and personal workstation in a professional, orderly, and meeting-ready condition, ensuring spaces are appropriately stocked and set up to reflect the standards of the AVP's office and their frequent visibility to senior leadership, staff, and visitors. </li><li>Coordinate conference room readiness before and after meetings (e.g., room setup, materials, technology coordination, and basic reset of the space). </li><li>Serve as a point of contact with custodial, facilities, and support services to address cleaning, maintenance, or setup needs and ensure issues are resolved in a timely manner. </li><li>Monitor office and conference room supply needs and coordinate replenishment in accordance with university procedures. </li></ul></li></ul><ul><li>Financial Processes<ul><li>Assist with departmental budgeting, purchasing, and contract documentation, ensuring compliance with SUNY and New York State requirements. </li></ul></li></ul>Learn more:<ul><li>Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. </li><li>Being a part of the University at Buffalo community.</li></ul>University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications<ul><li>Bachelor's degree with 2 years of experience providing senior administrative support. </li><li>Demonstrated experience supporting senior-level leadership. </li><li>Strong organizational, communication, and problem-solving skills. </li><li>Proven ability to manage confidential information and exercise sound judgment. </li><li>Proficiency with Microsoft Office applications and calendaring systems. </li><li>A valid Class D driver's license to operate a motor vehicle is required or candidate must otherwise demonstrate their capacity to meet the transportation requirements of the position. </li></ul>Preferred Qualifications<ul><li>Experience in higher education, facilities, or a public-sector environment. </li><li>Familiarity with SUNY or New York State processes. </li></ul> Prodig+ No Executive Position No Physical Demands Driving Requirements This position drives a university owned vehicle, non-CDL Salary Range $65,000 - $75,000 Additional Salary Information Job Type Full-Time Campus North Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check. Contact Information Contact's Name Suzanne Gentz Contact's Pronouns Contact's Title Director of Finance Contact's Email sgentz@buffalo.edu Contact's Phone 716-645-1527 Posting Dates Posted 05/11/2026 Deadline for Internal Applicants 05/25/2026 Deadline for External Applicants Open Until Filled Date to be filled 06/15/2026 References Number of References Required 3 Reference Cutoff Date Instructions to Applicant

University at Buffalo

Executive Assistant, AVP Office of Facilities

Administrative Skills

Analysis Skills

Benchmarking

Budgeting

Communication Skills

Computer Workstations

Conference Management

Customer Support/Service

Decision Support

Documentation

Driver's License

Executive Assistant Skills 

Higher Education

Housekeeping/Cleaning

Leadership

Logistics

Mail Processing

Maintain Compliance

Office Suites

Operational Support

Operations

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Purchasing/Procurement

Record Keeping

Regulatory Compliance

Technical Leadership

Time Management

IRecruitee

ADAPTED_NOW

The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate's relevant experience, education, training, certifications, qualifications, and work location. Notifies Route Manager or Dispatch of service interruptions including closed or impassable streets or alleyways, receptacles too heavy to service or potential safety hazards.

HOUR

Pay Range: $17.00-18.00 What is the value of a WM job? The value of a WM job is more than a paycheck . It’s a way to create opportunities for you and your family. We Are Stable: Our WM team is home every day, and our team members perform essential and meaningful work. We Are Committed to Growth: Annual Education Assistance Benefit available for team members. We Are Investing in You: Amazing Medical, Dental & Vision, 401K with match, discounted stock options, dependent day care, and more! Who are we? #WeAreWM _Ready to roll with us?_ Click Apply to join the WM (formerly Waste Management) team today. I. Job Summary Driver Helper teams with Route Driver and assists in the collection of Waste and /or Recyclable material. II. Essential Duties and Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. Works in accordance with Waste Management Safety and Life Critical Rules, OSHA (Occupational and Safety Health Act) requirements as well as all local, state and federal laws. Immediately reports all unsafe situations or service related issues to Route Manager or Dispatch. Attends and participates in all scheduled training programs, briefings, and meetings as required by Waste Management or directed by the Route Manager. Manually or mechanically load and empty residential and/or commercial containers into truck. Containers maybe staged curbside, dockside, carryout, or require pullout to complete service. Operates hoisting device to lift and empty bins or containers into truck hopper. Assists driver with all backing maneuvers while on route. Notifies Route Manager of any incidents, accidents, injures, or property damage. Notifies Route Manager or Dispatch of service interruptions including closed or impassable streets or alleyways, receptacles too heavy to service or potential safety hazards. Communicates customer requests to Dispatch or Route Manager Performs all duties as scheduled by Route Manager or Dispatch and assisting other drivers as directed to meet customer needs. III. Supervisory Responsibilities No supervisory responsibilities required. IV. Qualifications The requirements listed below are representative of the qualifications necessary to perform the job. A. Education and Experience Education: None required. Experience: Six (6) months of prior work experience required. B. Certificates, Licenses, Registrations or Other Requirements None required. C. Other Knowledge, Skills or Abilities Required + None required. V. Work Environment Listed below are key points regarding the physical requirements, and work environment of the job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Required to use motor coordination with arm, hand, finger, and leg dexterity. Required to exert physical effort in handling objects more than _ pounds frequently. Requires pushing, pulling, bending, twisting and lifting up to 30 lbs. Will be exposed to a physical environment, which involves dirt, odors, noise, weather extremes or similar elements most of the workday. Note: The level of physical effort may vary from site to site and in some cases be greater or lesser than documented here. The expected base pay range for this position across the U.S is $17 - $18. This range represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate's relevant experience, education, training, certifications, qualifications, and work location. Benefits At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site. If this sounds like the opportunity that you have been looking for, please click "Apply. Equal Opportunity Employer: Minority/Female/Disability/Veteran

Helper Residential

Waste Management

Post Office jobs in Buffalo, NY - find them here! Apply today to the top opportunities near you.

Post Office Jobs in Buffalo, NY

Resume Resources

Get noticed by top employers!

Post Office Jobs in Buffalo, NY

Executive Assistant, AVP Office of Facilities University at Buffalo

Helper Residential WM

Resume Resources