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This role is essential to maintaining smooth office workflows, continuous recruiting, supporting legal case management, and ensuring a positive experience for our clients, law firm operations, our legal team, job applicants, and new hires. We are seeking a highly organized, results-driven, tech-savvy, and proactive professional to support day-to-day operations, HR functions, and recruiting efforts at York Law Firm.

HOUR

HR & Office Administrator Job Title: HR &Office Administrator Location: Sacramento, California (ON SITE) Employment Type: Full-Time Reports To: Business Operations Manager ("BOM") Pay Range: $31.25-$38.46 (Paid hourly, FT, Non-exempt) Position Summary: We are seeking a highly organized, results-driven, tech-savvy, and proactive professional to support day-to-day operations, HR functions, and recruiting efforts at York Law Firm. This role is essential to maintaining smooth office workflows, continuous recruiting, supporting legal case management, and ensuring a positive experience for our clients, law firm operations, our legal team, job applicants, and new hires. Key Responsibilities: Human Resources Support & Recruiting<ul><li>Manage full-cycle recruitment for legal, administrative, and operations roles (job postings, screening, phone screens, coordination with managers, interview scheduling).</li><li>Maintain and optimize the Applicant Tracking System (ATS), ensuring accurate candidate data and timely status updates.</li><li>Conduct initial candidate assessments and recommend qualified candidates to hiring teams.</li><li>Coordinate interviews, follow-up communication, reference checks, and offer logistics.</li><li>Develop skills-based competency tests for applicants.</li><li>Partner with the BOM ot assess staffing needs and hiring timelines.</li><li>Support employer branding efforts, including posting roles across multiple platforms and managing candidate engagement.</li><li>Assist with onboarding, orientation, I-9 completion, and new hire documentation.</li><li>Supports the BOM ni assisting with time and attendance, payroll and benefits.</li><li>Ensure compliance with California employment laws.</li><li>Oversee onboarding, orientation, and documentation for new hires.</li><li>Support BOM in the training and development programs to support continuous team upskilling and competency using the LMS.</li><li>Draft and circulate internal memos (policy updates, events, compliance reminders).</li><li>Coordinate staff events, recognition programs, and morale initiatives.</li></ul>Office Administration Reporting & Analytics<ul><li>Pull and prepare operational, HR, and performance-based reports from internal systems.</li><li>Monitor employee workload, case flow, and productivity metrics using case management and reporting tools.</li><li>Identify performance trends, bottlenecks, and opportunities for process improvement.</li><li>Maintain and oversee dashboards used by leadership to assess team performance and organizational health.</li></ul> LMS Management <ul><li>Administer the Learning Management System (LMS), ensuring content accuracy, enrollment, tracking completions, and reporting on training compliance.</li><li>Upload, update, and organize training modules, SCORM files, and internal content.</li><li>Support the BOM and department leads with training coordination and competency tracking.</li></ul> Vendor & Facilities Coordination <ul><li>Manage vendor relationships, including contracts, renewals, and service performance.</li><li>Coordinate building maintenance, office supplies, equipment servicing, and general facility operations.</li><li>Ensure timely invoice processing and expense tracking for all office-related vendors.</li></ul> Employee Support & Office Leadership <ul><li>Provide day-to-day support to employees and help resolve administrative or operational issues.</li><li>Assist the BOM with employee management tasks including performance tracking, corrective follow-up, accountability support, and record-keeping.</li><li>Draft internal communications such as memos, updates, reminders, and policy notices.</li><li>Supervise inventory levels and coordinate the procurement of office and building supplies.</li><li>Support the BOM to maintain, troubleshoot, and ensure optimal functioning of legal case management software and portals.</li><li>Help plan staff meetings, events, recognition initiatives, and culture-building activities.</li></ul> Systems, Data Hygiene & Compliance <ul><li>Data hygiene: Check for missing fields or incorrect entries in case management and HR systems. Maintain standard operating templates (letters, discovery responses, onboarding checklists). Maintain clean, accurate data in case management, HR, ATS, LMS, and internal systems.</li><li>Ensure compliance with California employment laws and internal policies.</li><li>Manage calendars, including scheduling of firm-wide meetings, interviews, training sessions, deadline monitoring, and client appointments, while coordinating attorney availability and resource allocation.</li><li>Help enforce data-governance practices (confidentiality, role-based access, retention) across Ops/HR systems, support audit readiness.</li></ul> Qualifications <ul><li>Associate degree required; Bachelor's degree preferred.</li><li>3 years recruiting experience (legal industry strongly preferred).</li><li>Proficiency with recruiting platforms (LinkedIn, Indeed, ZipRecruiter, etc.) and experience working with recruiting agencies.</li><li>Prior experience in recruiting, office administration, HR support, and operations.</li><li>Strong reporting skills; comfort pulling, interpreting, and presenting data.</li><li>Experience with HRIS, ATS, LMS, reporting and productivity systems.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Knowledge of legal case management systems and workflows.</li><li>Ability to work in a high-volume, fast-paced legal environment. </li></ul>Preferred Skills:<ul><li>Experienced with SHRM-based HR practices and Lean Six Sigma methodologies.</li><li>Knowledgeable in legal terminology and civil litigation case management</li><li>Experience in a law office (California-based and civil litigation is preferred).</li><li>Experience managing employees or overseeing workflow is a plus.</li><li>Works well independently and within teams in high-paced legal environments</li><li>Provides constructive feedback to enhance accountability and results </li></ul>This description outlines the core responsibilities of the role; however, responsibilities are not limited to those listed. The role may evolve to include additional duties as required to support firm operations and strategic initiatives. As a part of our hiring process and in accordance with applicable laws, York Law Firm will conduct a lawful background check after a conditional offer of employment is made. This background check may include verification of employment history, education, professional licenses and references. For roles where legally permissible, consumer credit report and/or driving record may also be reviewed

York Law Corporation

HR and Office Administrator

Administrative Skills

Applicant Tracking System

Attorney

Background Investigation

Bill of Materials (BOM)

Billing

Brand Marketing (Branding)

Business Operations

Calendar Management

Candidate Screening

Candidate Testing

Case Management

Communication Skills

Consumer Loans

Credit Reports

Customer Experience

Data Quality

Documentation

Driver's License

Employee Orientation

Employment Law

Equipment Maintenance/Repair

Event Management

Expense Tracking

Facilities Management

HRIS/HRMS

Human Resources

Human Resources Processes

Identify Issues

Internet Application

Inventory Levels

Inventory Management

Leadership

Lean Manufacturing

Lean Six Sigma

Learning Management System (LMS)

Legal

Legal Support Skills

LinkedIn

Litigation

Logistics

Maintain Compliance

Metrics

Multiplatform/Cross-Platform

Multitasking

Office Equipment

Onboarding

Operational Support

Operations Management

Organizational Skills

People Management

Performance Analysis

Plan Meetings

Presentation/Verbal Skills

Process Improvement

Property Maintenance

Purchasing/Procurement

Record Keeping

Recruiting/Staffing Agency

Reference Verification

Regulatory Compliance

Reimbursement

Reporting Dashboards

Reporting Skills

Resource Management

SCORM (Shareable Content Object Reference Model)

Society for Human Resource Management (SHRM)

Staff Requirements

Strategic Planning

Supplier Relationship Management (SRM)

Time Management

Training Program

Training/Teaching

Trend Analysis

Vendor/Supplier Relations

Writing Skills

Talent Acquisition

FULL_TIME

MONTH

Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting, and stooping to inspect repairs, and lifting and carrying objects over 20lbs. Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.

Automotive Dealership Office Manager: Experience:<ul><li style="margin-left:8px">5+ years of office experience in a fast – paced environment.</li><li style="margin-left:8px">Minimum 1 year Automotive Office Manager Experience</li><li style="margin-left:8px">Computer and internet skills, including the Microsoft Office Suite</li><li style="margin-bottom:11px;margin-left:8px">Motor vehicle industry experience is required.</li></ul> Qualifications:<ul><li class="paragraph" style="margin-left:8px">Must be at least 18 years old. </li><li class="paragraph" style="margin-left:8px">Must hold a valid Driver’s License </li><li class="paragraph" style="margin-left:8px">Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future. </li><li class="paragraph" style="margin-left:8px">High school diploma or GED preferred. </li><li style="margin-left:8px">Excellent communication skills – written and verbal communication</li><li style="margin-left:8px">Professional and dependable </li><li style="margin-left:8px">Extremely detail-oriented </li><li style="margin-left:8px">Excellent customer service skills </li><li style="margin-left:8px">Confidentiality with sensitive documents</li><li style="margin-left:8px">Helpful attitude and friendly demeanor </li><li style="margin-bottom:11px;margin-left:8px">Organizational and time management skills </li></ul>Experience:<ul><li style="margin-left:8px">5+ years of office experience in a fast – paced environment.</li><li style="margin-left:8px">Computer and internet skills, including the Microsoft Office Suite</li><li style="margin-bottom:11px;margin-left:8px">Motor vehicle industry experience is required.</li></ul>Education:<ul><li style="margin-bottom:11px;margin-left:8px">High school Diploma or equivalent </li></ul>Physical Requirements:This position is based in a motor vehicle dealership environment. Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting, and stooping to inspect repairs, and lifting and carrying objects over 20lbs. Exposure to fumes, chemicals, dust, vehicle exhaust, along with high levels of noise is expected on a daily basis. You may be subjected to weather conditions both inside and outside. You may be required to wear protective equipment when necessary. Occasional sedentary work is expected. Must have visual acuity to determine the accuracy and thoroughness of the work assigned. Essential Duties and Responsibilities:<ul><li style="margin-left:8px">Daily bank reconciliation</li><li style="margin-left:8px">Maintains an effective cash management system. Forecasts cash needs.</li><li style="margin-left:8px">Flooring payments</li><li style="margin-left:8px">Manages the payoff of vehicle floor plan and works with bank representatives.</li><li style="margin-left:8px">Monthly sales tax reconciliation</li><li style="margin-left:8px">Analyzes and organizes office operations and procedures.</li><li style="margin-left:8px">Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame</li><li style="margin-left:8px">Prepares sales commission/chargeback detail reports.</li><li style="margin-left:8px">Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.</li><li style="margin-left:8px">Assists in completion of annual review/audit.</li><li style="margin-left:8px">Supervise accounting operations, accounting close, reporting and all schedule reconciliations.</li><li style="margin-left:8px">Approves adjustments to inventory accounts.</li><li style="margin-left:8px">Outstanding CIT follow up with FI/Desk </li><li class="paragraph" style="margin-left:8px">Standard entries-prepaids and accruals </li><li class="paragraph" style="margin-left:8px">Weekly detail schedule reviews & balance sheet reviews</li><li class="paragraph" style="margin-left:8px">Approval of invoices up to $xxx-USE (future discussion) </li><li class="paragraph" style="margin-left:8px">Weekly due bill reconciliation </li><li style="margin-left:8px">Review tech payroll posting and unapplied </li><li style="margin-left:8px">Post reserves and chargebacks from banks and clear </li><li style="margin-bottom:11px;margin-left:8px">Month end closing procedures </li></ul>TITLE: Office Manager STATUS: Full-Time, RegularCLASSIFICATION: Salary WORK HOURS: Varies According to Business NeedREPORTS TO: Controller Pay Range: $5,400 - $7,000Powered by JazzHR

Wise Auto Group

Automotive Office Manager

Accounting

Accounting Close

Analysis Skills

Automotive Management

Balance Sheet

Cash Management

Chargebacks

Customer Support/Service

Detail Oriented

Financial Reporting

Financial Statements

Forecasting

General Ledger Accounting

High School Diploma

Internet Technology

Lift/Move 20 Pounds

Material Moving

Microsoft Office

Office Management

Operations Processes

Reconciliation

Sales Commission

Sales Tax

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HR and Office AdministratorYork Law Corporation

Automotive Office ManagerWise Auto Group

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