NewSenior Administrative Business Partner BC ForwardSenior Administrative Business PartnerSouth San Francisco, CA$30–$35 / hourFull timeLead and manage large lab moves over 8,500 sqft, including equipment and materials logistics, site services coordination, space planning, SoWs, purchase orders, and vendor communications. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.
Senior Administrative Associate Apidel TechnologiesSenior Administrative AssociatePalo Alto, CAContractorPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Administrative Associate 2 Apidel TechnologiesAdministrative Associate 2Palo Alto, CAContractorPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Healthcare Administrative Coordinator Valley RadiologyHealthcare Administrative CoordinatorSanta Clara, California$24–$36 / hourFull timeGood overall organizational skills; professional demeanor; customer service; public relations; strong time management; strong written and verbal communications skills; Must be detail oriented and able to interact effectively with employees, vendors, peers, and management. We are seeking an Administrative Assistance to work with the Regional Operations team and VP of Northern California Operations to support various administrative needs.
NewRN - Administrative Supervisor - BHC Nursing Administration - Inpatient - Part Time - 12 Hour John Muir HealthRN - Administrative Supervisor - BHC Nursing Administration - Inpatient - Part Time - 12 HourConcord, CA$94.86–$142.30 / hourCPI Non-Violent Crisis Intervention Training- Required within 30-days of hire and renewal annually or within 30-days of return from a leave of absence. Is responsible for administrative issues and daily maintenance of the facility with leadership functions directed at facilitating the smooth delivery of patient care on their shift.
NewAdministrative Assistant for Low Voltage Contractor Advanced Voice and DataAdministrative Assistant for Low Voltage ContractorConcord, CAThis position will be responsible for handling accounts payable in QuickBooks, creating job folders, filing pre-liens, managing incoming calls, creating purchase orders, ordering materials, and providing support to the CEO and CFO and operations. \nCompany Description AVD is a true low voltage construction company, we are very different from your average cable company as we do everything AV, Security Access Control Camera Systems Structured cabling home automation Fiber Optics, Alarm systems, and monitoring.
Principal Administrative Business partner BC Forward AsymblPrincipal Administrative Business partnerSouth San Francisco, CAFull timeThe ideal candidate will have strong experience in executive support, complex global scheduling, event and meeting operations, and stakeholder communications and a proven ability to plan and execute large-scale engagements, manage confidential information, and drive cross-functional coordination . Schedule and coordinate senior committee meetings, global summits, and departmental offsites, including all-staff, leadership, and cross-functional forums.
Administrative Assistant Carriage ServicesAdministrative AssistantOakland, CAAt Carriage Services , we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
Administrative Assistant - The Infinity Action Property ManagementAdministrative Assistant - The InfinitySan Francisco, CaliforniaAction Property Management, the leader in community management, is seeking a full-time Administrative Assistant to join our team at our luxury association, The Infinity , located in San Francisco. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.
NewPhlebotomist / Administrative Assistant (Wednesday - Sunday) One MedicalPhlebotomist / Administrative Assistant (Wednesday - Sunday)Sunnyvale, CA$26.25–$28.25 / hourUse impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Administrative Assistant Heffernan Insurance BrokersAdministrative AssistantSan Mateo, California$20 / hourThis position helps the office run smoothly, assists the Commercial Lines Manager and Finance Operations Manager, and contributes to a positive client experience. The Administrative Assistant will support daily operations by delivering high-quality administrative, clerical, and customer service support.
Executive Administrative Assistant VASLExecutive Administrative AssistantCalifornia, CaliforniaThe role primarily focuses on managing emails, maintaining records, coordinating with internal teams, and ensuring smooth execution of operational tasks. We are seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support daily business operations and communication workflows.
Sr. Leadership Administrative Partner RivianSr. Leadership Administrative PartnerPalo Alto, California$51.44–$64.30 / hourFull timeRivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.
Administrative Business Partner / Executive Business Partner OpenAIAdministrative Business Partner / Executive Business PartnerSan Francisco, CaliforniaFor unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams.
Legal Administrative Assistant- Litigation Ballard Spahr LLPLegal Administrative Assistant- LitigationSan Francisco, CaliforniaAs a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.
Administrative Services Coordinator Alston & BirdAdministrative Services CoordinatorSan Francisco, CaliforniaThe ideal candidate has a high level of professionalism, is detail oriented, process-driven, and has excellent communication, interpersonal, and follow-up skills and is committed to providing high-quality support services to internal and external stakeholders. The Administrative Services Coordinator is experienced in a professional services environment and is responsible for a wide variety of administrative duties supporting the San Francisco team of attorneys and staff.
Administrative Assistant Alliance Laundry SystemAdministrative AssistantPittsburg, CaliforniaFull timeResponsibilities: Provides front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and office shipments, and maintaining an organized, clean office environment. The Administrative Assistant will have the responsibility of answering phone calls and email inquiries from our customers in a timely manner, with a high sense of urgency, while delivering excellent customer service.
Administrative Assistant Mathnasium (ID: 2406101)Administrative AssistantSan Mateo, CA$22–$26 / hourFull timeThe Mathnasium Method— the result of decades of hands-on instruction and development — has been transforming the lives of children through math since 2002 and continues to be shared through in-person, online, and hybrid instruction. We provide continuous training to all employees, with growth opportunities for the right candidates, to grow into an Assistant Manager or the Manager of the learning center.
School Office Administrative Assistant Envision EducationSchool Office Administrative AssistantSan Francisco, CAFull timeQualified candidates must be bilingual (English/Spanish), organized and experienced with juggling multiple projects at one time; someone who is flexible, likes working in a team environment, can creatively problem solve using strong emotional intelligence and technology know-how, has a good sense of humor, and has excellent verbal and written communication skills. Envision Academy seeks an Administrative Assistant with a Start Date of August 1, 2026 to coordinate our front office in a diverse, compassionate school community at our City Arts and Leadership High School.
Administrative Specialist, Capital Markets JLLAdministrative Specialist, Capital MarketsSan Francisco, CASomeone who can easily juggle shifting priorities with ease; moving between client event planning, marketing material creation, administrative tasks, and transaction management of real estate deals across multi housing properties for the #1 team in the business. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.