UNKNOWN

FEED

Qualifications:3+ years of administrative support experience, preferably supporting executivesExperience with construction projects, AIA billing processes, and project documentationProficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting proceduresFamiliarity with permitting processes and regulatory complianceStrong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)Excellent written and verbal communication, professional demeanor, and strong interpersonal skillsExceptional organizational abilities, time management, and attention to detailAbility to work independently, prioritize tasks, and handle confidential informationProblem-solving mindset with a proactive approachOptional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools. The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing.

<div>Overview: Axis is seeking a capable Administrative Assistant to support the President and the Director of Technology. The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing. This role requires a blend of executive support, project coordination, and general office administration, with the potential to handle social media tasks as needed.</div><div>Key Responsibilities:</div><ul style="list-style-type:disc"><li>Provide high-level administrative support to the President and the Director of Technology<div>Manage calendars, scheduling, travel arrangements, and meeting logistics</div><div>Support construction-related activities, including preparation and processing of AIA billing, change orders, and project documentation</div><div>Assist with permitting processes, coordinating with authorities, clients, and contractors as required</div><div>Maintain accurate financial records in QuickBooks, including invoicing, vendor payments, reconciliations, and expense tracking</div><div>Deliver outstanding customer service to internal and external stakeholders</div><div>Perform general office duties (filing, data entry, correspondence, filing systems, document management)</div><div>Prepare reports, presentations, and materials for meetings</div><div>Coordinate and monitor status of projects, deadlines, and deliverables</div><div>Assist with select social media posting and basic online presence maintenance (optional, based on candidate skill set)</div><div>Support IT and operations as needed, acting as a liaison between departments</div></li></ul><div>Qualifications:</div><ul style="list-style-type:disc"><li>3+ years of administrative support experience, preferably supporting executives<div>Experience with construction projects, AIA billing processes, and project documentation</div><div>Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures</div><div>Familiarity with permitting processes and regulatory compliance</div><div>Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)</div><div>Excellent written and verbal communication, professional demeanor, and strong interpersonal skills</div><div>Exceptional organizational abilities, time management, and attention to detail</div><div>Ability to work independently, prioritize tasks, and handle confidential information</div><div>Problem-solving mindset with a proactive approach</div><div>Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools</div></li></ul><div>Education:</div><ul style="list-style-type:disc"><li>Associate degree or higher preferred; relevant experience may be considered in lieu of degree</li></ul><div>Work Environment:</div><ul style="list-style-type:disc"><li>On-site position in Fort Myers FL with occasional flexibility for hybrid arrangements based on business needs</li></ul><div>Compensation and Benefits:</div><ul style="list-style-type:disc"><li>Competitive salary commensurate with experience<div>Benefits package (health, dental, vision) + retirement plan options</div><div>PTO/vacation and paid holidays</div><div>Opportunities for professional development and growth</div></li></ul><div>Equal Opportunity Employer: Axis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.</div><div> </div>

Axis Satellite, LLC

Administrative Assistant to President and Director of Technology

Accounting

Administrative Skills

Air Intelligence Agency (AIA)

Billing

Calendar Management

Change Requests/Orders

Communication Skills

Construction

Construction Projects

Construction Support

Customer Support/Service

Data Entry

Detail Oriented

Diversity

Document Management

Documentation

Establish Priorities

Executive Assistant Skills 

Expense Tracking

Interpersonal Skills

Intuit Quickbooks

Logistics

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Operational Support

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Project/Program Coordination

Reconciliation

Record Keeping

Regulatory Compliance

Reporting Skills

Schedule Development

Social Media

Social Media Marketing

Systems Administration/Management

Technical Support

Time Management

Travel Planning

Writing Skills

Trinet ATS Feed

OTHER

This role serves as the company's top IT executive, owning infrastructure, clinical and practice management systems, cybersecurity, helpdesk, and technology integration for new acquisitions. The Director of Information Technology is a senior leadership role responsible for the strategy, architecture, security, and day-to-day execution of all technology functions across the enterprise.

<p>We are pleased to announce that we are seeking an experienced IT Director to join our organization.</p><h1 style="border:none;padding:0in">Position Overview</h1><p>The Director of Information Technology is a senior leadership role responsible for the strategy, architecture, security, and day-to-day execution of all technology functions across the enterprise. This role serves as the company's top IT executive, owning infrastructure, clinical and practice management systems, cybersecurity, helpdesk, and technology integration for new acquisitions. The right candidate is equally comfortable setting a multi-year roadmap and rolling up their sleeves to solve an urgent issue at a practice level.</p><br/><h1 style="border:none;padding:0in">Key Responsibilities</h1><h2>Strategy & Leadership</h2><ul><li>Develop and execute the enterprise IT roadmap aligned to the company's growth trajectory and upcoming strategic milestones</li><li>Build, mentor, and lead an internal IT team; manage external MSPs, vendors, and implementation partners</li><li>Serve as a key partner to executive leadership and division leadership on technology investment decisions and operational priorities</li><li>Represent IT in executive discussions, including M&A due diligence and board-level reporting</li></ul><br/><h2>Infrastructure & Operations</h2><ul><li>Oversee all network infrastructure across 50+ practice locations - including connectivity, hardware standardization, and remote management</li><li>Manage cloud environments (Microsoft 365, Azure, AWS or similar) and ensure high availability across clinical and administrative systems</li><li>Lead hardware lifecycle management, standardization initiatives, and equipment refresh cycles across the network</li><li>Own helpdesk and end-user support operations, including SLAs, escalation protocols, and vendor relationships</li></ul><br/><h2>Practice Management & Clinical Systems</h2><ul><li>Serve as the enterprise owner for practice management software (Open Dental, Dentrix, Eaglesoft, or equivalent) and all integrated clinical tools</li><li>Manage software licensing, version control, and vendor relationships across a multi-system environment</li><li>Partner with Revenue Cycle, Operations, and Clinical teams to optimize system workflows and reporting capabilities</li></ul><br/><h2>Cybersecurity & Compliance</h2><ul><li>Own the company's cybersecurity posture, including HIPAA compliance, endpoint security, access controls, and incident response</li><li>Conduct and maintain risk assessments; implement and enforce security policies across all locations</li><li>Manage relationships with cybersecurity vendors, conduct regular audits, and lead breach response planning</li></ul><br/><h2>M&A & Integration</h2><ul><li>Lead IT due diligence for prospective acquisitions, identifying infrastructure gaps, system compatibility, and integration cost</li><li>Execute post-close technology integration for new practice additions, including network onboarding, system migration, and user provisioning</li><li>Develop scalable playbooks for practice onboarding to support a high-velocity acquisition pipeline</li></ul><br/><h2>Vendor & Budget Management</h2><ul><li>Own the IT operating and capital budget; manage spend to targets and identify cost optimization opportunities</li><li>Negotiate and manage contracts with key technology vendors, MSPs, and SaaS providers</li><li>Evaluate and implement new platforms to support organizational scale</li></ul><br/><h1 style="border:none;padding:0in">Qualifications</h1><h2>Required</h2><ul><li>8+ years of progressive IT experience, with at least 3 years in a leadership role</li><li>Experience supporting a multi-site, distributed organization (healthcare, DSO, retail, or similar strongly preferred)</li><li>Demonstrated track record managing infrastructure across 30+ locations</li><li>Strong working knowledge of HIPAA technical safeguards and healthcare data security requirements</li><li>Hands-on experience with Microsoft 365 / Azure AD, network infrastructure, and endpoint management platforms</li><li>Experience owning IT budget and vendor contract negotiations</li><li>Excellent communication skills - able to translate technical issues for non-technical executives and practice staff alike</li></ul><br/><h2>Preferred</h2><ul><li>Prior DSO, dental, or multi-site healthcare IT experience</li><li>Familiarity with dental practice management systems (Dentrix, Eaglesoft, Carestream, Open Dental, etc.)</li><li>Experience supporting M&A activity - due diligence, integration, or platform consolidation</li><li>Bachelor's degree in Information Technology, Computer Science, or related field; relevant certifications (CISSP, CISM, PMP) a plus</li></ul><p>This position is remote with travel as required. Corporate offices located in Sarasota, FL</p><p>Compensation will be based on experience</p>

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Administrative Assistant to President and Director of Technology Axis Satellite, LLC

IT Director- Healthcare Aligned Dental Partners

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