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Vendor Management & Negotiation: Serve as the primary point of contact for technology vendors; lead price negotiations and contract renewals to ensure best-in-class pricing and favorable terms. Contract Lifecycle Management: Monitor all technology contracts for auto-renewal clauses, SLA commitments, and compliance requirements, working closely with the Manager of Portfolio, Legal and Cybersecurity teams.

YEAR

Role Overview:
Position: IT Procurement & Budget SpecialistDepartment: Information TechnologyReporting to: Manager, Portfolio OperationsFLSA Status: Exempt Location:Bentonville, AR Walton Enterprises is seeking a highly organized, strategic, and detail-oriented Procurement & Budget Specialist to join our Portfolio Operations team. You will report directly to the Manager of Portfolio Operations. This role is critical in bridging the gap between technical needs and financial discipline. The ideal candidate will act as the primary gatekeeper for our technology spend, ensuring we maximize the value of our vendor relationships while maintaining a lean, non-duplicative software ecosystem. You will work in lockstep with the Manager of Portfolio Operations to provide financial oversight, identify budget anomalies, and establish standards for how we acquire and manage technology assets from procurement to asset disposal. About the PositionThe Procurement & Budget Specialist is responsible for the full lifecycle of technology assets—from initial sourcing and negotiation to ongoing license management and eventual decommissioning. This role ensures that our technology investments are transparent, compliant, and fiscally responsible. You will serve as a key advisor during budget season and a day-to-day lead on vendor health and procurement excellence. What you will doYou will participate in and manage the processes that govern how Walton Enterprises selects, buys, and monitors technology including buy vs build analysis. By analyzing spend data and auditing our current toolset, you will prevent "departmental silos" and ensure every dollar in the Technology budget is intentionally spent and tracked.  Responsibilities <ul style="margin-top:0in"><li style="margin-bottom:0in">Budget Management & Oversight: Partner with the Manager of Portfolio Operations to build the annual technology budget; perform monthly forensic reviews to identify and explain anomalies or overages.</li><li style="margin-bottom:0in">Vendor Management & Negotiation: Serve as the primary point of contact for technology vendors; lead price negotiations and contract renewals to ensure best-in-class pricing and favorable terms.</li><li style="margin-bottom:0in">Procurement Process Ownership: Establish and enforce standardized procurement workflows that ensure all new requests undergo a rigorous "need vs. duplicate" analysis.</li><li style="margin-bottom:0in">Software Asset & License Management: Maintain a centralized Technology Catalog; track seat utilization and "true-up" cycles to ensure we are never over-licensed or under-compliant.</li><li style="margin-bottom:0in">Strategic Consolidation: Proactively identify overlapping systems (e.g., multiple project management or communication tools) and lead the efforts to consolidate onto preferred enterprise platforms.</li><li style="margin-bottom:0in">Data Analysis & Reporting: Collaborate on and maintain tech financial dashboards that provide real-time visibility into vendor spend, contract end dates, and budget pacing.</li><li style="margin-bottom:0in">Contract Lifecycle Management: Monitor all technology contracts for auto-renewal clauses, SLA commitments, and compliance requirements, working closely with the Manager of Portfolio, Legal and Cybersecurity teams.</li><li style="margin-bottom:0in">Process Excellence: Under the guidance of the Manager of Portfolio Operations, develop and document "standard operating procedures" (SOPs) for the IT procurement lifecycle.</li></ul> Who we are looking for Skills needed<ul style="margin-top:0in"><li style="margin-bottom:0in">Strong Tech Financial Management: Deep understanding of technology finanacial management, license management, and cloud consumption billing.</li><li style="margin-bottom:0in">Strategic Negotiation: Proven ability to manage complex vendor negotiations and multi-year contract structures.</li><li style="margin-bottom:0in">Analytical Thinking: Ability to dive into the "weeds" of a budget spreadsheet and extract high-level strategic insights. In addition, the ability to evaluate softwares for overlapping capabilities and identify areas of consolidation.</li><li style="margin-bottom:0in">Cross-Functional Communication: Exceptional ability to explain financial constraints to technical teams and technical needs to financial stakeholders.</li><li style="margin-bottom:0in">Organization & Detail Orientation: A "hawk-like" focus on contract dates, renewal windows, and compliance documentation. Strong ability to stay organized and to maintain best in class processes around procurement.</li></ul>Qualifications required for your success<ul style="margin-top:0in"><li style="margin-bottom:0in">5+ years of experience or equivalent degree in IT Procurement, IT Vendor Management, IT Business Operations or IT finance.</li><li style="color:black">Experience working closely with an internal IT department, service desk, or helpdesk environment, with a strong understanding of end-user support workflows.</li></ul>Practical knowledge of common enterprise hardware (laptops, peripherals, conferencing equipment) and software, with the ability to translate user requests into appropriate, standards-aligned purchases<ul><li style="margin-bottom:0in">Strong understanding of SaaS licensing models and enterprise software ecosystems (e.g., Atlassian, Slack, Microsoft 365).</li><li>Ability to evaluate technical requirements and compatibility (e.g., operating systems, ports, performance needs) to ensure purchased equipment integrates seamlessly into the existing environment</li><li style="margin-bottom:0in">Ability to work in a fast-paced environment and lead change management efforts regarding tool consolidation.</li><li style="margin-bottom:0in">Demonstrated capability to recommend fit-for-purpose solutions when requirements are ambiguous or loosely defined (e.g., advising on appropriate webcam, docking station, or accessory options).</li><li style="margin-bottom:0in">Familiarity with IT asset standards, lifecycle management practices, and coordination with IT teams to maintain consistency and supportability across the organization.</li><li style="margin-bottom:0in">Prior experience supporting or partnering with a helpdesk or end-user computing team, ensuring purchased technology aligns with support standards and minimizes downstream support overhead.</li><li style="margin-bottom:0in">Strong Understanding of IT platforms such as Jira, Jira Service Management and Jira Asset Management</li></ul>Additional Helpful Experience Includes<ul style="margin-top:0in"><li style="color:#2b2b2b;margin-bottom:0in">Collaborative: love solving challenges together, share inspirations, and work as a team.</li><li style="color:#2b2b2b;margin-bottom:0in">Innovative: strive to find the best possible solutions given complex constraints and accelerated timelines.</li><li style="color:#2b2b2b;margin-bottom:0in">Leadership: contribute to the success of our technology platforms and drive critical components from inspiration to delivery.</li><li style="color:#2b2b2b;margin-bottom:0in">Ownership: strong ownership of our product and the customers we serve.</li><li style="color:#2b2b2b;margin-bottom:0in">Results Driven: ability to give that final push to deliver critical features on time.</li><li style="color:#2b2b2b;margin-bottom:0in">Humble: seek advice from peers to solve our most challenging issues.</li><li style="color:#2b2b2b;margin-bottom:0in">Business/Tech Expertise: Accounting and/or Investment systems including data and BI tools.</li><li style="color:#2b2b2b;margin-bottom:0in">Customer Service Mindset</li></ul>Personal attributes that support your success<ul><li>Demonstrates discretion, integrity, and expertise while serving as a trusted advisor to principals and colleagues.</li><li>Collaborates respectfully and effectively with others, contributing to a supportive, team-oriented environment.</li><li>Approaches challenges with curiosity, bold thinking, and a commitment to continuous learning and innovation.</li><li>Maintains a strong focus on results, consistently exercising sound judgment and decision-making.</li><li>Brings a visionary mindset, planning strategically for the future with imagination and insight.</li><li>Committed to excellence and actively engages with others to accomplish shared goals.</li></ul>All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work. Benefits Information Compensation Range: $104,000 - $130,000 Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401(k) retirement plan and paid time off. About the Information Technology Department  The Information Technology Department provides a suite of services including hardware and software support, custom application development, cybersecurity, networking and tools for software integration.  These services are provided to Walton Enterprises, the Walton Family Foundation and to Walton Family Entities.  About Walton Enterprises Walton Enterprises supports the personal, philanthropic, and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam and Helen Walton’s family.   We value trust, mutual respect, and a workplace where every associate belongs and can do their best work. We bring together talented people with different backgrounds and viewpoints, support their growth, and empower them to contribute meaningfully.  We are an equal opportunity employer committed to a workplace that is free of discrimination and harassment of any kind. All applicants receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, genetic information, or any other status protected by the laws or regulations in the locations where we operate.

Walton Enterprises

IT Procurement & Budget Specialist

Accounts Receivable

Analysis Skills

Asset Disposal

Asset Management

Atlassian JIRA

Auditing

Background Investigation

Billing

Budget Management

Budgeting

Business Intelligence Software

Business Operations

Change Management

Cloud Computing

Computer Maintenance

Contract Approval

Contract Management

Contract Negotiation

Cross-Functional

Customer Support/Service

Data Analysis

Detail Oriented

Documentation

Documentation Standards

Ecosystems

Enterprise Applications

Expense Analysis

Expense Tracking

Finance

Financial Management

Hardware Administration

Help Desk

IT Procurement

Information Technology & Information Systems

Internet Security

Investment Accounting

Laptop Hardware

Leadership

Legal

License Management

Licensing

Licensing Negotiations

Make-Versus-Buy Analysis

Microsoft Product Family

Negotiation Skills

Operating Systems

Operations Management

Organizational Skills

Peripheral Hardware

Pricing

Process Management

Project Management Software

Purchasing/Procurement

Regulatory Compliance

Reporting Dashboards

Requirements Management

Service Level Agreement (SLA)

Slack

Software Administration

Software Development

Software Evaluation

Software License Management

Software as a Service (SaaS)

Spreadsheets

Standard Operating Procedures (SOP)

State Laws and Regulations

Strategic Planning

Team Player

Technical Accounting

Technical Analysis

Technical Leadership

Technical Support

Time Management

Vendor/Supplier Management

Vendor/Supplier Relations

Vendor/Supplier Selection

Webcams

[AW]-iCims

Responds to tickets, calls, email and personnel requests for technical support, and then documents, tracks and monitors the support requests through the helpdesk ticketing system to ensure a timely resolution. We are an independent, physician owned group established in 1999 to responsibly manage the costs associated with health care, improve our practice efficiencies, and enhance overall care for our patients.

Overview:
Maintains, analyzes, troubleshoots, upgrades, repairs, and deploys client computer systems, software, hardware and related peripherals. Provides the primary in-office/in-person front line support to all locations within MANA. Provides support to end users on a variety of issues- identifies, researches, and resolves technical client/desktop systems and some application problems. Responds to tickets, calls, email and personnel requests for technical support, and then documents, tracks and monitors the support requests through the helpdesk ticketing system to ensure a timely resolution. Assists with department projects, inventory, and other tasks as needed. Responsibilities:  1. Setup, deploy and maintain new desktop hardware for all office locations. 2. Troubleshoot day to day computer, application, and user problems. 3. Respond to support requests in a timely fashion. 4. Keep helpdesk ticketing system updated. Uses vendor web/phone support to help troubleshoot and resolve issues. 5. Assist in department projects as needed. 6. Maintain internal system security and follow HIPAA security compliance. 7. Keep IT team updated on all issues that arise 8. Communicate with IT team members throughout the day when working at remote MANA offices. 9. Help create and maintain documentation as needed. 10. Perform special inventory as assigned. 11. Perform any other related duties as required or assigned. Qualifications:  <ul><li>High school diploma or GED</li><li>12 to 18 months related experience and/or training</li></ul> About MANA Administration  The MANA Administrative team provides support services for 27 physician-owned medical practices in Northwest Arkansas. We are an independent, physician owned group established in 1999 to responsibly manage the costs associated with health care, improve our practice efficiencies, and enhance overall care for our patients. Our administrative team includes Human Resources, Physician Services, Information Systems, Population Health, Accounting, Reimbursement, Compliance, Communications, Billing Services, and more! We all work together to help our physicians and clinics provide compassionate, comprehensive, quality health care. We support each other, often working on projects together, and maintain a healthy work-life balance. About MANA Medical Associates of Northwest Arkansas (MANA) is an independent physician group that includes family medicine, pediatrics, women’s health and an array of specialists and advanced health services. MANA clinics are independent, physician-owned practices. As a physician-owned practice, our physicians can focus on compassionate, quality, patient care, and retain the quality, personal clinic environment. Physicians make decisions that shape excellent patient care in our practices. By working together, MANA physicians can responsibly manage the costs associated with health care, improve our practice efficiencies, and enhance overall care for patients. Our mission is to improve the quality of life by providing compassionate, comprehensive, quality healthcare. What We Offer At MANA, you will receive more than just pay. We offer various benefits that matter most to you. MANA team members are eligible to receive benefits on the first day following 60 days of continuous employment. Below are some of our various benefit offerings: Comprehensive Benefits –      -Medical Insurance      -Vision Insurance      -Dental Insurance      -HSA or FSA options with medical insurance      -Voluntary Aflac Accident and Critical Illness      -Employer paid life, long-term & short-term disability benefits      -401(K) match and profit sharing      -Up to 21.5 paid days off (PDO, EID and Perfect Attendance benefits) & 6 days paid holidays; during your first                    year of employment      -Corporate Discounts: MANA has partnerships with various local and nationwide retailers to provide discounts                  to you; Dell, ATT, Verizon, UARK Federal Credit Union, and many more!      - One-On-One Training and Development: At time of hire with MANA, you will go through detailed training to                ensure you are equipped with what you need for success in our clinics Medical Associates of Northwest Arkansas (MANA) is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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IT Procurement & Budget Specialist Walton Enterprises

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