FULL_TIME

FEED

OTHER

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Fully Remote Litigation Legal Secretary – Insurance Defense This Jobot Job is hosted by: MJ Gillette Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $75,000 - $85,000 per year A bit about us: well-established California-based law firm specializing in insurance defense and complex civil litigation. Our team represents insurers, businesses, and individuals in matters including construction defect, personal injury, and general liability. We are known for our collaborative, team-oriented environment and strong support structure, where attorneys and staff work closely together to deliver high-quality legal services. With a focus on efficiency, communication, and long-term growth, we provide our team members with the tools and flexibility needed to succeed—while maintaining a healthy work-life balance in a fully remote setting. Why join us? <ul><li> 100% fully remote role with a stable California-based defense firm</li><li> Supportive, team-oriented culture with experienced attorneys and staff</li><li> Structured workflow and strong internal support (no chaos or disorganization)</li><li> Opportunity to work on complex litigation matters including construction defect and insurance defense</li><li> Long-term stability with a firm that values tenure and low turnover</li><li> Competitive compensation and a role where your contributions are truly valued</li></ul> Job Details The Litigation Legal Secretary will support attorneys handling insurance defense matters, including construction defect, personal injury, and general liability cases. This role requires a highly organized professional who can manage a high-volume desk, maintain accuracy under deadlines, and work effectively in a fully remote environment. Responsibilities <ul><li> Prepare, format, and finalize pleadings, motions, and legal correspondence in compliance with California court rules</li><li> Handle state and federal e-filing, including service of documents and tracking confirmations</li><li> Maintain and manage litigation calendars, including deadlines, hearings, depositions, and trial dates</li><li> Coordinate and schedule depositions, mediations, and court appearances</li><li> Assist with discovery preparation, including document organization and basic formatting of responses</li><li> Open and maintain case files, ensuring all documents are properly organized and updated</li><li> Communicate professionally with attorneys, clients, court personnel, and opposing counsel</li><li> Support trial preparation, including exhibit binders, witness materials, and trial logistics</li><li> Manage a high-volume desk while maintaining attention to detail and meeting deadlines</li></ul> Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

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Jobot

Litigation Legal Secretary (Defense)

A well‑established mid‑size law firm in Menlo Park is seeking a Legal Assistant/Paralegal to support its Real Estate, Land Use, and Litigation attorneys. This full‑time position is primarily transactional work, with approximately 80 percent focused on real estate and land use matters and 20 percent involving civil litigation support.

A well‑established mid‑size law firm in Menlo Park is seeking a Legal Assistant/Paralegal to support its Real Estate, Land Use, and Litigation attorneys. This full‑time position is primarily transactional work, with approximately 80 percent focused on real estate and land use matters and 20 percent involving civil litigation support. The firm offers a collaborative, mentorship‑oriented environment where high‑quality work and teamwork are valued.Responsibilities: Real Estate and Land Use Support Support residential and commercial purchase and sale transactions, leasing agreements, and easement agreements Coordinate signings, notary services, and recordings Assist with Public Records Act requests, city and county ACCELA permitting, zoning and mapping research, and document production Conduct property information searches, including through TitlePro Litigation Support Format, e‑file, and e‑serve pleadings and discovery in state and federal courts, and coordinate service of process Maintain discovery calendars, organize document productions, and prepare hearing and trial binders in both electronic and hard copy formats Arrange court reporters and videographers, and assist with exhibit lists and witness coordination Administrative Duties Manage calendars and coordinate meetings, hearings, closings, and public meetings Prepare, format, and proofread correspondence, memoranda, and pleadings while applying firm formatting standards Open new matters, maintain client files in both electronic and paper formats, and ensure proper document control Prepare and send legal services agreements and run client conflict checks Track deadlines, court and agency dates, and internal milestones; maintain tickler systems and reminders Enter attorney time as needed and assist with client LEDES billing, including invoices and edits Communicate professionally with clients, opposing counsel, agencies, consultants, and vendorsWork Environment Firm in Menlo Park within a collaborative, mentorship‑focused mid‑size firmOn site for training and then will be a hybrid role after training Practice areas include Real Estate, Land Use, Litigation, Trusts and Estates, and Employment Law Compensation Please submit your resume for confidential consideration.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Adams & Martin Group

Legal Secretary/Paralegal, Real Estate/Land Use

Broadbean

UNKNOWN

This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. Qualifications: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.

Our client is seeking a Legal Secretary (Attorney Support Specialist) our of their Silicon Valley office. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms.Responsibilities:<ul><li>Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements</li><li>Proactively learning internal systems and processes to find innovative solutions to problems and requests</li><li>Preserving the confidentiality of ours and our clients’ protected information</li><li>Generating, editing, and posting client invoices</li><li>Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information</li></ul>Qualifications:<ul><li>Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm</li><li>Possess the initiative to work both independently and in a team environment with a customer service focus</li><li>Display the ability to multi-task and adapt to continuously evolving technology platforms</li><li>A Bachelor’s degree; a minimum of three (3) years of prior professional experience in a legal or professional services environment may be considered in lieu of a degree</li></ul>IND-1

Consultative Search Group

Legal Secretary

Crelate

This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. About Latham & Watkins: Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy.

YEAR

About Latham & Watkins:
Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role:
The Legal Secretary (Attorney Support Specialist) is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. 

Responsibilities & Qualifications:
Other key responsibilities include:<ul><li>Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements</li><li>Proactively learning internal systems and processes to find innovative solutions to problems and requests</li><li>Preserving the confidentiality of ours and our clients’ protected information</li><li>Generating, editing, and posting client invoices</li><li>Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains </li></ul>We’d love to hear from you if you:<ul><li>Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm</li><li>Possess the initiative to work both independently and in a team environment with a customer service focus</li><li>Display the ability to multi-task and adapt to continuously evolving technology platforms</li></ul> And have:<ul><li>A Bachelor’s degree; a minimum of three (3) years of prior professional experience in a legal or professional services environment may be considered in lieu of a degree</li></ul>

Benefits & Additional Information:
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:<ul><li>Healthcare, life and disability insurance</li><li>A generous 401k plan</li><li>At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure</li><li>Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)</li><li>Professional development programs</li><li>Employee discounts</li><li>Affinity groups, networks, and coalitions for lawyers and staff</li></ul> Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Please<a href="https://www.lw.com/admin/upload/SiteAttachments/Career-Site-Notices-03-18-2024.pdf" rel="noopener nofollow noreferrer" style="color:#000000" target="_blank"> </a><a href="https://www.lw.com/admin/upload/SiteAttachments/Career-Site-Notices-03-18-2024.pdf" rel="noopener nofollow noreferrer" style="color:#000000" target="_blank">click here</a><a href="https://www.lw.com/admin/upload/SiteAttachments/Career-Site-Notices-03-18-2024.pdf" rel="noopener nofollow noreferrer" style="color:#000000" target="_blank"> </a>to review your rights under U.S. employment laws. #Associate #LI-KC2 #WayUp 

Pay Range:
USD $75,000.00 - USD $95,000.00 /Yr.

Latham & Watkins LLP

Administrative Skills

Billing

Calendar Management

Communication Skills

Customer Support/Service

Disability Insurance

Document Management

Editing

Healthcare

Information/Data Security (InfoSec)

Legal

Legal Support Skills

Life Insurance

Multitasking

Problem Solving Skills

Psychiatry and Mental Health

Reimbursement

Travel Planning

[AW]-iCims

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Litigation Legal Secretary (Defense)Jobot

Legal Secretary/Paralegal, Real Estate/Land UseAdams & Martin Group

Legal SecretaryConsultative Search Group

Legal SecretaryLatham & Watkins LLP

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