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The Administrative Assistant is responsible for providing reception, publications, data entry, word processing, and general office organizational support that reinforces the mission and goals of CSI Head Start within the assigned service area. MISSION STATEMENT: The Administrative Assistant performs support functions for the Head Start/Early Head Start Administrative Office.

MISSION STATEMENT:  The Administrative Assistant performs support functions for the Head Start/Early Head Start Administrative Office.  The Administrative Assistant is responsible for providing reception, publications, data entry, word processing, and general office organizational support that reinforces the mission and goals of CSI Head Start within the assigned service area.  Strong communication, interpersonal, organizational, customer service, technology, and computer software (Microsoft Office) skills are essential. TYPICAL DUTIES AND RESPONSIBILITIES ESSENTIAL:1.       Treat participants, fellow staff, and community members with positive regards2.       Perform professional level work in fiscal, human resources, and administrative activities3.       Process and code invoices from vendor4.       Effectively use technology and software to design and update forms, calendars, and other materials5.       Assist HR Coordinator to carry out routine human resource tasks as assigned6.       Assist with general office requests and training as needed7.       Communicate effectively with staff, community members and parents in both oral and written communication8.       Utilize email effectively and responsibly to communicate events, meetings, and disseminate information9.       Receive office visitors and answer the telephone using knowledge of business telephone procedures and etiquette10.    Perform work requiring knowledge of the program to verify documents for completeness and accuracy11.    Compile data and completes reports in a timely manner12.    Maintain efficient and organized filing systems13.    Participate in an individualized continuing education plan ADDITIONAL:·         Perform other duties as assigned Required Skills QUALIFICATIONS ESSENTIAL:1.       Associate degree in a related field; or combination of related education and experience2.       Knowledge and ability to apply business functions, accounting principles, and human resource procedures3.       Significant experience in tracking/monitoring spreadsheets in MS Excel4.       Strong record keeping, organizational and clerical skills to work within prioritized needs5.       Ability to independently operate standard office equipment including personal computer6.       Excellent interpersonal communication and public relations skills to meet people courteously and to work with          all ages and socioeconomic groups7.       A strong service orientation or desire to meet people’s needs, handle challenging situations and provide customer          service and promote teamwork within the program8.       Good judgement and professionalism in dealing with pressures and meeting deadlines9.       Ability to listen, take directions, and communicate effectively both verbally and in writing10.    Ability to attend to detail and follow directions with thoroughness and accuracy11.    Self-motivation to take assignments and carry them through from initial stages to completion12.    Able to maintain confidentiality with all matters13.    Maintain a professional atmosphere in the work area14.    Flexibility and a willingness to attend and receive additional training to improve skills15.    Complete criminal record check from Department of Health & Welfare’s Criminal History Unit prior to consideration for hire Required Experience

College of Southern Idaho

Administrative Assistant

Accounting

Administrative Skills

Billing

Business Skills

Calendar Management

Communication Skills

Computer Software

Customer Support/Service

Data Collection

Data Entry

Establish Priorities

Health Department

Human Resources

Interpersonal Skills

Microsoft Excel

Microsoft Office

Office Equipment

Organizational Skills

PC (Personal Computer) Systems

Presentation/Verbal Skills

Public/Media/Press/Analyst Relations

Publications

Record Keeping

Software Design

Spreadsheets

Team Player

Telephone Skills

Time Management

Word Processing

silkroad ATS feed

UNKNOWN

A typical day as an Administrative Assistant might include the following: Provides administrative support to partners and managers with integrity and professionalism. You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!

Overview:
Location: Twin Falls, IdahoWork Arrangement:  In-office   Typical Day in the LifeA typical day as an Administrative Assistant might include the following:<ul><li style="color:black">Provides administrative support to partners and managers with integrity and professionalism.</li><li style="color:black">Coordinates department staff meetings, seminars and conference calls and records minutes as needed.</li><li style="color:black">Sets up new clients and maintains existing client data in the practice management system.</li><li style="color:black">Assists with proposal processing.</li><li style="color:black">Formats, copies and binds financial statements for partner to review and sign.</li><li style="color:black">Processes tax returns.</li><li style="color:black">Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.</li><li style="color:black">Schedules appointments and makes travel arrangements.</li><li style="color:black">Composes and types routine correspondence including orders, memos, letters and reports.</li><li style="color:black">Performs miscellaneous scanning, filing, faxing and copying duties as needed.</li><li style="color:black">Reviews, sorts and routes incoming mail; distributes outgoing mail.</li><li style="color:black">Greets visiting clients and directs them to the correct person.</li><li style="color:black">Answers telephones and gives information to callers; routes calls to appropriate personnel.</li><li style="color:black">Orders and stocks office supplies.         </li><li>Fills in at the front desk and provides other departments with administrative support as needed.</li><li style="color:black">Ensures timely and accurate performance on assigned projects.</li><li>Maintains compliance with project budgets, turnaround times, and deadlines.</li></ul>Who You Are<ul><li>You have a High School Diploma and 2 years of past administrative support experience.</li><li>You thrive in a high-volume, fast-paced, work environment.</li><li>You are a multi-tasking master, and there has never been a deadline you could not meet.</li><li>You can quickly prioritize and organize your work to complete tasks of an immediate nature.</li><li>You hold yourself to the highest professional standards and maintain strict client confidentiality.</li><li>You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Quickbooks experience is a plus.</li><li style="color:black">You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!</li><li>You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.</li><li>You will work overtime as needed.</li><li>This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.</li></ul>Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. <a href="https://app.altrulabs.com/eidebailly/careers" rel="noopener nofollow noreferrer" target="_blank">Hear what our employees have to say</a> about working at Eide Bailly.    Compensation  Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.  Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.   Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.facebook.com_EideBailly&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=t7vNWOUBkX2k4M_viGwoaHGF596RsdiKdsyngmhauSQ&e=" rel="noopener nofollow noreferrer" target="_blank">Facebook</a>, <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_EideBaillyLLP&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=UUA0kouZISo07TiRHTiuW9EQ5-hic-BF_g8Mgpd2hIo&e=" rel="noopener nofollow noreferrer" target="_blank">Twitter</a>, <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.instagram.com_eidebailly_&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=hua_kwZII9IMFCVGq9vK4eqHtzQO43DeVvaJ9YkRl6M&e=" rel="noopener nofollow noreferrer" target="_blank">Instagram</a>, <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.linkedin.com_company_eide-2Dbailly-2Dllp&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=hGHPMQ1-wKYQEMuvuwdjprPWIYpZgIF0ymSiPtVFO1E&e=" rel="noopener nofollow noreferrer" target="_blank">LinkedIn</a> or our <a href="https://www.eidebailly.com/about-us" rel="noopener nofollow noreferrer" target="_blank">About Us</a> page.   Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.  #LI-AH1

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Administrative Assistant College of Southern Idaho

Administrative Assistant Eide Bailly LLP

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