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The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office within the Oil and Gas Extraction and Mining industry. By handling clerical tasks and utilizing software products, the Administrative Assistant will help streamline processes and improve productivity.

About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office within the Oil and Gas Extraction and Mining industry. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and coordination among team members. The successful candidate will manage schedules, organize travel arrangements, and maintain records, contributing to the overall efficiency of the organization. By handling clerical tasks and utilizing software products, the Administrative Assistant will help streamline processes and improve productivity. Ultimately, this role is vital in supporting the team to achieve its goals and maintain a high standard of operational excellence. Minimum Qualifications: <ul><li>High school diploma or equivalent. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). </li><li>Experience with ADP Workforce or similar HR software. </li></ul>Preferred Qualifications:<ul><li>Associate's degree in Business Administration or a related field. </li><li>Previous experience in an administrative role within the Oil and Gas or Mining industry. </li><li>Familiarity with records management systems. </li></ul>Responsibilities:<ul><li>Manage and maintain calendars for team members, scheduling meetings and appointments as necessary. </li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff. </li><li>Handle multi-line phone systems, directing calls and taking messages to ensure effective communication. </li><li>Perform general clerical duties such as filing, data entry, and maintaining organized records. </li><li>Utilize ADP Workforce and Microsoft Office products to assist in various administrative tasks and reporting. </li></ul> Skills: The required skills are essential for the daily operations of the Administrative Assistant role. Proficiency in Microsoft Office allows the candidate to create documents, manage spreadsheets, and communicate effectively via email. Experience with ADP Workforce is crucial for managing employee records and payroll processes. Strong organizational skills are necessary for maintaining calendars and coordinating travel, ensuring that all arrangements are handled efficiently. Additionally, effective communication skills are vital for managing multi-line phone systems and facilitating interactions among team members.

Precision Group

Administrative Assistant

Administrative Skills

Business Administration

Calendar Management

Communication Skills

Data Entry

High School Diploma

Human Resources Software

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Product Family

Microsoft Word

Mining Industry

Oil and Gas

Oil and Gas Extraction

Operations

Organizational Skills

Payroll Administration

People Management

Process Development

Process Improvement

Productivity Management

Record Keeping

Records Management

Schedule Development

Spreadsheets

Telephone Skills

Travel Planning

Hire Recruits

ADAPTED_NOW

Ability to provide varied technical and administrative assistance; use initiative and sound judgment within established guidelines; organize, coordinate, and prioritize a variety of assignments with varying deadlines; work effectively under pressure with frequent interruptions; handle difficult, confidential and sensitive assignments; organize and maintain a variety of confidential records, reports and files   . Attend, and satisfactorily complete, a NCIC authorized course of instruction in NCIC functions, policies, and procedures which permits the employees to operate a NCIC information terminal for Inquiry of sensitive criminal information and related data.   .

<h4>Overview</h4>The Administrative Clerk is required to be fully knowledgeable of all administrative processes and procedures. Must be able to able operate the National Crime Information Center (NCIC) terminal for inquiries regarding background checks for visitors, vehicle information, and driver’s license information. Must properly screen all information from source documents into various automated systems using formatted input screens to verify identity and access authorization.  Ensures compliance with DHS and FLETC Records Management to ensure proper safeguarding of information. Ensure all completed forms are uploaded into the Office of Security and Professional Responsibility (OSPR) database for further processing by OSPR.  <h4>Responsibilities</h4><ul><li>Modify, update, and correct data contained in automated systems.   </li></ul><ul><li>Perform data inquiries and searches on automated systems; generate records and reports from these systems; and perform searches.   </li></ul><ul><li>Ensure all NCIC checks on contractors, vendors and visitors, providing initial approval/disapproval and issuance of day passes based on guidance provided by OSPR   </li></ul><ul><li>Conduct query of driver’s license of visitors to verify validity if driving.   </li></ul><ul><li>Attend, and satisfactorily complete, a NCIC authorized course of instruction in NCIC functions, policies, and procedures which permits the employees to operate a NCIC information terminal for Inquiry of sensitive criminal information and related data.   </li></ul><ul><li>Provide administrative services in support of the FLETC Personnel Security Programs (i.e., Personal Identification Verification and Security Clearance) and in accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201).   </li></ul><ul><li>Provide fingerprints services upon approval from OSPR personnel. Submit captured fingerprints to OPM, and update all fingerprint associated databases.   </li></ul><ul><li>Must be able to work flexible hours to include weekends and holidays if needed.   </li></ul><ul><li>No supervisory responsibilities.  </li></ul><ul><li>Other duties as assigned </li></ul><h4>Qualifications</h4><ul><li>High School Diploma or GED.   </li></ul><ul><li>Minimum of three (3) years of specialized experience directly related to the work performed.   </li></ul><ul><li>Must have 2+ years data entry and 3+ years’ experience in an office environment.   </li></ul><ul><li>Must have the ability to handle high volume of redundant typing and prioritize and organize time and work efficiently while maintaining excellent attention to detail.     </li></ul><ul><li>Must have working knowledge of database systems, data entry platforms and knowledge of PC Windows environment.    </li></ul><ul><li>Must be task oriented; self-motivated and have the inherent ability to multitask, work under pressure, meet deadlines and work as a team member.   </li></ul><ul><li>Effective oral and written communication skills.    </li></ul><ul><li>Excellent interpersonal skills.    </li></ul><ul><li>Must be able to meet drug testing and alcohol – free workforce requirements to include random drug and/or alcohol testing.   </li></ul><ul><li>In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.  </li></ul><ul><li>Satisfactorily complete, a basic keyboard typing test at a rate of no less than 35 words-per-minute (WPM), with an accuracy rate of at least 80%.  </li></ul>Knowledge, Skills and Abilities:  <ul><li>Knowledge of standard office and administrative practices and procedures including business letter writing, records management, report preparation, and filing methods, correct English usage, including spelling, grammar, punctuation and vocabulary; modern office methods, equipment and procedures.   </li></ul><ul><li>Ability to provide varied technical and administrative assistance; use initiative and sound judgment within established guidelines; organize, coordinate, and prioritize a variety of assignments with varying deadlines; work effectively under pressure with frequent interruptions; handle difficult, confidential and sensitive assignments; organize and maintain a variety of confidential records, reports and files   </li></ul><ul><li>Skill in operating a personal computer and standard office equipment.    </li></ul><ul><li>Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, (MSWord, Excel, Access, PowerPoint), and Outlook.  </li></ul>

Chenega Corporation is a premier Government and Commercial services provider to the security, healthcare, IT, environmental, military operations, construction, and tourism industries. Our integral business practices are rooted in the Alaska native culture of our shareholders. We are known for our exceptional employees, our fiscal strength, our creativity and innovation, and for providing excellent cost and performance value to our customers and business partners. Chenega returns all its profit to its native shareholders

Chenega Corporation

Administrative Clerk

Access Authorization

Background Investigation

Business Writing

Computer Software

Database Technology

Detail Oriented

Driver's License

English Language

Establish Priorities

Federal Information Processing Standards (FIPS)

Federal Law Enforcement Training Center (FLETC)

Homeland Security

Interpersonal Skills

Keyboards

Maintain Compliance

Microsoft Access Database

Microsoft Windows Operating System

Multitasking

Office Equipment

PC (Personal Computer) Systems

Presentation/Verbal Skills

Publications

Security Clearance

Team Player

Technical Support

Time Management

Typing

Word Processing

Writing Skills

Chenega

OTHER

Chenega Naswik International, LLC

[AW]-iCims

Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The Field Administrative Assistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned.

Assistant, Field Administrative (Carlsbad, NM) - 000GK6 Description Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined productsand petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: + Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. + Find efficient, professional, cost effective methods to assist manager in day to day activities. + Professional attitude and handling of inquiries, both verbally and in writing. + Accuracy, excellent communication skills and attention to detail is imperative. + Procure office supplies, maintain files, document meetings, manage travel arrangements. + Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. + Online management of expense reports and invoices. + Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. + Perform duties safely and in compliance with all Company, Federal, State, and local regulations. + Maintain proficiency in job functions and applicable software programs. Qualifications The successful candidate will meet the following qualifications: A minimum of a high school diploma or G.E.D. equivalent is required. A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. A minimum of 2 years experience in the Oil & Gas industry is preferred. The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. Open to and helps facilitate needed change. The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. The ability to take action to achieve goals beyond what is required. The ability to remain focused and stick with each task through completion despite setbacks. The ability to keep deadline/cost commitments using sound business judgment and professionalism. The commitment to continuous improvement of self, processes, projects, and overall business. Primary Location : USA-New Mexico-Carlsbad : Shift : Day Job Travel : No Job Posting : Unposting Date : Ongoing Organization : Operations Job : Administrative Support Job Level : Entry Level Req ID: 000GK6

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Typing Jobs in Carlsbad, NM

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