UNKNOWN

FEED

HOUR

Complies with company safety policies and maintains clean and orderly work area and Good Manufacturing Practices (GMP) and Safe Quality Food (SQF) procedures, including timely and accurate documentation of required SQF forms. The Office Administrator Seed Operations provides cross-functional administrative and operational support across seed production, harvest intake, treatment, milling, logistics, inventory control, and regulatory compliance.

<h3>Description</h3><br/><div>The <strong>Office Administrator </strong>Seed Operations provides cross-functional administrative and operational support across seed production, harvest intake, treatment, milling, logistics, inventory control, and regulatory compliance. This role adapts seasonally to support peak operational demands while ensuring accurate documentation, lot traceability, shipment coordination, and compliance with seed certification and regulatory requirements. The position serves as a key administrative link between operations, field staff, growers, labs, and regulatory agencies.</div><br/><h3>Key Responsibilities</h3><br/><ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.</li><li>Serve as primary front office contact; manage phones, visitors, drivers, and facility access in compliance with GMP and company standards.</li><li>Coordinate inbound and outbound logistics, including driver check-in/out, scaling trucks, generating scale tickets, and processing shipping/receiving documentation.</li><li>Maintain accurate inventory records across storage locations, including lot tracking, bin assignments, and reconciliation of production, treatment, and milling activities.</li><li>Support seasonal operations:</li><li><strong>Harvest:</strong> intake documentation, grower lot data entry, storage assignments, and quality record maintenance.</li><li><strong>Treat Season:</strong> verify lot eligibility, coordinate treated shipments, and manage seed tag tracking and documentation.</li><li><strong>Milling Operations:</strong> release lots for milling, generate production sheets, and reconcile finished goods inventory.</li><li>Coordinate with certified labs and state/federal seed certification agencies to track testing, certifications, tags, and regulatory documentation.</li><li>Prepare and maintain documentation for audits, inspections, and compliance reviews.</li><li>Process grower contracts, delivery records, settlements, and assist with Accounts Payable coding and approvals.</li><li>Support year-end inventory counts and cycle count reconciliation.</li><li>Maintain organized physical and electronic records in accordance with company policy.</li><li>Perform additional administrative and operational duties as assigned.</li><li>Complies with company safety policies and maintains clean and orderly work area and Good Manufacturing Practices (GMP) and Safe Quality Food (SQF) procedures, including timely and accurate documentation of required SQF forms.</li><li>Other duties as assigned by management.</li></ul><br/><h3>Skills, Knowledge and Expertise</h3><br/><div><strong>Required education and experience</strong></div><ul><li>High school diploma or GED required.</li><li>Minimum two (2) years of administrative experience required; manufacturing or agricultural experience strongly preferred.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Proficient typing and 10-key data entry skills with strong attention to detail and accuracy.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced environment.</li><li>Proven ability to maintain confidentiality and handle sensitive information.</li><li>Effective verbal and written communication skills.</li><li>Valid driver’s license, if position requires local travel between facilities or business errands.</li></ul><div><strong>Preferred education and experience</strong></div><ul><li>Experience using a Warehouse Management System (WMS) or ERP system.</li><li>Experience supporting operations, logistics, or production teams.</li><li>Familiarity with inventory documentation, shipping paperwork, or agricultural commodities.</li></ul><br/><h3>Benefits</h3><br/><div><strong>Benefits</strong></div><ul><li>Employee-owned</li><li>Advancement Opportunities</li><li>Weekly pay</li><li>Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts</li><li>401(k) with employer match</li><li>Paid holidays and competitive vacation/sick pay plans</li><li>Tuition assistance program </li><li>Employee stock ownership program (ESOP)</li></ul>

Trinidad Benham

Office Administrator

10-key (Tenkey) Numeric Keypad

Accounts Payable

Accreditation Standards

Administrative Skills

Agriculture

Communication Skills

Contract Processing

Corporate Policies

Cross-Functional

Data Entry

Data Storage

Detail Oriented

Documentation

Driver's License

ERP (Enterprise Resource Planning)

Federal Government

Food Safety

GMP (Good Manufacturing Practices)

Inventory Cycle Counts

Inventory Management

Inventory Reports

Logistics

Maintain Compliance

Manufacturing

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Multitasking

Operational Support

Organizational Skills

Presentation/Verbal Skills

Production Support

Reconciliation

Record Keeping

Regulations

Regulatory Compliance

Regulatory Requirements

Safety Compliance

Safety/Work Safety

Shipping Documents

Shipping/Receiving

Time Management

Traceability

Typing

Warehousing

Willing to Travel

Writing Skills

PinpointHQ

ADAPTED_NOW

Licenses (optional): Professional licensure is not required for this position, however, those holding active licenses as CNA, EMT-Basic or Advanced EMT with corresponding National Registry EMT, or active certification as a medical assistant will receive preference in selection, and base pay rate. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to collect data about the patient’s health status and report data to licensed clinicians, and to provide the care needed as described in the departments policies and procedures.

<div><div><p><b>JOB TITLE:</b> Clinic Technician/Medical Office Specialist (MOS)</p><p><b>DEPARTMENT:</b> Walk-In Clinic</p><p><b>REPORTS TO:</b> Clinical Nursing Director/ Physician Clinics Director</p><p style="text-align:justify"><b>JOB SUMMARY</b></p><p>The Clinic Technician/MOS must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to collect data about the patient’s health status and report data to licensed clinicians, and to provide the care needed as described in the departments policies and procedures. The Technician/MOS will function as both a member of the front desk staff and the clinical staff.</p><p><b>JOB REQUIREMENTS</b></p><ul><li>Graduate from an accredited CNA, EMT, or Medical Assistant program or equivalent experience preferred.</li><li>N-95 mask fitting required.</li><li>Licenses (optional): Professional licensure is not required for this position, however, those holding active licenses as CNA, EMT-Basic or Advanced EMT with corresponding National Registry EMT, or active certification as a medical assistant will receive preference in selection, and base pay rate.</li></ul><p><b>EXPERIENCE</b></p><p>Previous customer service and/or medical office experience preferred.</p><p><b>SKILLS</b></p><ul><li>Proficient computer and typing skills required, and ability to learn new applications.</li><li>Knowledge and skilled in using Microsoft Office Suite products.</li><li>Excellent customer service and telephone communication skills.</li><li>Communicate effectively with personnel, and interact effectively with a wide variety of patients.</li><li>Must have well-developed written, verbal and interpersonal skills.</li><li>Ability to relate well and work well with all types of people a necessity.</li><li>Knowledge regarding aseptic technique.</li><li>Understanding of medical/legal considerations.</li><li>Ability to take pertinent, concise history.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to perform effectively in highly stressful situations.</li></ul><p><b>REQUIRED CERTIFICATIONS</b></p><p>BLS (AHA) Certification is required.</p><p><b>ESSENTIAL FUNCTIONS</b></p><p><i><u>Clinical Functions:</u></i></p><ul><li>Prepare patient for examination by provider.</li><li>Assist all providers and other clinical staff as needed and assigned.</li><li>Escort patients to exam rooms, interviews patients, measure vital signs, including weight, blood pressure, pulse, temperature, and document all information in the patient’s chart.</li><li>Ensure proper, accurate, and timely documentation of health information in patient’s Electronic Medical Record.</li><li>Give instructions to patients as instructed by provider. </li><li>Ensure all related reports, labs and information is filed and available in patients’ medical records prior to their appointment. Complete adequate chart preparation per department requirements prior to appointment.</li><li>Keep exam rooms stocked with adequate medical supplies, maintain instruments, and prepare for sterilization as required.</li><li>Maintain or aid in maintaining appropriate levels of stocked medication and medical supplies in exam rooms, specialty carts, and supply rooms/cabinets.</li><li>Document telephone messages in the Electronic Medical Record and provide feedback and answers to patient/physician/pharmacy calls.</li><li>Monitor and process messages from patients and front office staff to physicians, physician assistants, and/or nurses. </li><li>Maintain all logs and required checks (i.e. refrigerator temperatures, emergency medications, expired medications, oxygen, cold sterilization fluid change, etc.).</li><li>Pursue continuing education.</li><li>Follow policies and procedures per Cody Regional Health.</li><li>Should be able to work well under situations of stress.</li><li>Perform lab procedures as certified.</li></ul><p><i><u>Other Clinical Duties:</u></i></p><ul><li>Perform ancillary duties as required, i.e. ordering tests, running specimens to CRH, or picking up supplies as requested.</li><li>Assist in general hygiene of the clinic and self, keeping waiting room and all working areas clean and free of clutter.</li><li>Assist with back office functions as trained, i.e. rooming patients, taking vital signs, and performing lab procedures as certified.</li><li>Adhere to Cody Regional Health Standards of Behavior.</li><li>All other duties as assigned.</li></ul><p><i><u>Front Desk Functions:</u></i></p><ul><li>Register patients accurately into the Electronic Medical Record system, obtaining and registering as pertinent required information.</li><li>Obtain consent for service.</li><li>Serve as receptionist, answering phones and receiving clients and visitors.</li><li>Is aware of patients in the waiting room, and assists in keeping them informed of their status.</li><li>Complete purchase orders, maintain inventory, and order items from materiels management for front office supplies.</li><li>Completes claims forms for patients for all encounters that require it.</li><li>Initiate maintenance requests, and ensure items are repaired.</li><li>Perform record search for insurance companies, doctors, and complete and document requests for information.</li><li>Monitor and complete assigned work queue tasks.</li><li>Explain financial responsibility to patients, and collect appropriate copays, co-insurance amounts, and complete self-pay estimates.</li><li>Complete end of day financial closing activities.</li></ul><p><b>SECONDARY FUNCTIONS</b></p><ul><li style="text-align:justify">Attend department meetings and in-services and disaster drills.</li><li style="text-align:justify">Stay up to date on all changes/education affecting position.</li><li style="text-align:justify">Keep current with BLS certification.</li></ul></div></div>

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Office Administrator Trinidad Benham

CLINIC TECHNICIAN/MEDICAL OFFICE SPECIALIST - WALK IN CLINIC (Casual Relief) Cody Regional Health

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