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Administrative Specialist Rural Psychiatry Associates is seeking an Administrative Specialist to join our growing team and play a critical role in supporting daily operations across the organization. We offer both in-person and telemedicine services to patients of all ages across North Dakota, South Dakota, Montana, Minnesota, Utah, Alaska, and beyond, serving hospitals, clinics, schools, and senior living facilities.

Administrative Specialist Rural Psychiatry Associates is seeking an Administrative Specialist to join our growing team and play a critical role in supporting daily operations across the organization. This position serves as a direct extension of RPA's administration, ensuring projects run smoothly, deadlines are met, and offices are set up for success. If you are organized, detail-oriented, and skilled at multitasking, this role offers the opportunity to contribute to RPA's mission and support providers across multiple states.Why Join Us?At Rural Psychiatry Associates, our mission is to provide high-quality mental health care to underserved communities. We offer both in-person and telemedicine services to patients of all ages across North Dakota, South Dakota, Montana, Minnesota, Utah, Alaska, and beyond, serving hospitals, clinics, schools, and senior living facilities.The Administrative Specialist role is central to ensuring efficient operations and providing direct support to administration, providers, and facility leads. You will be responsible for coordinating projects, managing provider timecards, overseeing attendance for training and professional development, and assisting with marketing and administrative functions. This position also requires travel to help establish new office locations and ensure they are ready to operate.Role Overview<ul><li>Location: Grand Forks, ND office</li><li>Project & Administrative Support: Coordinate and track projects, organize data, and maintain document control</li><li>Provider & Training Oversight: Manage provider timecards, track attendance at training sessions, and facilitate facility lead trainings</li><li>Marketing Support: Assist with planning and executing marketing initiatives and campaigns</li><li>Backup Coverage: Serve as a backup to the Administrative Assistant, providing general administrative support as needed</li></ul>Key Responsibilities<ul><li>Coordinate and track projects to align with organizational goals and deadlines</li><li>Manage provider timecard submissions for accuracy and timely processing</li><li>Oversee attendance for provider trainings, professional development, and meetings, reporting absences to administration</li><li>Facilitate facility lead trainings, including recording and organizing materials</li><li>Collect and organize data for reporting and analysis</li><li>Assist in marketing initiatives by gathering materials and coordinating campaigns</li><li>Maintain document control for policies, procedures, and forms</li><li>Provide backup coverage for Administrative Assistant duties, including:</li><li><ul><li>Scheduling meetings, preparing agendas, reserving facilities, and recording minutes</li><li>Answering and screening calls, directing inquiries, and providing information</li><li>Performing clerical duties such as typing, filing, and photocopying</li></ul></li><li>Research, develop, and update administrative forms, policies, and procedures as needed</li><li>Participate in meetings and special projects as assigned</li><li>Handle company grievances with appropriate follow-up and resolution</li><li>Travel to new office locations to assist in setup and operations</li><li>Perform additional duties as assigned to support the organization</li></ul>Qualifications<ul><li>Education: High school diploma required; Associate or Bachelor's degree preferred</li><li>Experience: Minimum 3 years in an administrative or project coordination role preferred</li><li>Skills:</li><li><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and data management tools</li><li>Strong organizational, multitasking, and detail-oriented abilities</li><li>Excellent communication and interpersonal skills</li><li>Ability to handle confidential information with discretion</li></ul></li><li>Other: Must have a valid driver's license and ability to travel</li></ul>What We OfferWe value the contributions of our team and offer a comprehensive benefits package:<ul><li>Medical, Dental & Vision Insurance</li><li>Long & Short-Term Disability Insurance</li><li>Life Insurance</li><li>401(k) Retirement Plan</li><li>Generous Paid Time Off (accrual based on hours worked)</li><li>Paid Holidays</li></ul>If you are ready to support administration and ensure seamless operations across the organization, apply today to join Rural Psychiatry Associates. Job Posted by ApplicantPro

Rural Psychiatry Associates

Administrative Assistant

Administrative Skills

Analysis Skills

Calendar Management

Campaigns

Communication Skills

Data Collection

Data Management

Detail Oriented

Document Control

Driver's License

Healthcare Quality

High School Diploma

Hospital

Interpersonal Skills

Life Insurance

Marketing

Marketing Campaign

Marketing Plan

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Multitasking

Operational Support

Operations

Operations Management

Organizational Skills

Photocopy

Project Tracking

Project/Program Coordination

Psychiatry and Mental Health

Records Management

Telemedicine

Telephone Skills

Time Management

Training/Teaching

Typing

Willing to Travel

Talent Acquisition

FULL_TIME

Minimum Education High School Diploma or GED required Minimum Experience Four (4) years customer service, clerical or related experience required; experience in dock operations environment or distribution center setting preferred Knowledge Skills and Abilities General business skills such as typing; data entry and review; and use of phone, copier, and fax Software skills, including use of Microsoft Office software and web-based applications Customer service skills necessary to effectively and professionally respond to requests Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals Job Conditions Minimal travel required. Applicants have rights under Federal Employment Laws:Know Your RightsPay TransparencyFamily and Medical Leave Act (FMLA)Employee Polygraph Protection ActE-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only).

Minimum Education High School Diploma or GED required Minimum Experience Four (4) years customer service, clerical or related experience required; experience in dock operations environment or distribution center setting preferred Knowledge Skills and Abilities General business skills such as typing; data entry and review; and use of phone, copier, and fax Software skills, including use of Microsoft Office software and web-based applications Customer service skills necessary to effectively and professionally respond to requests Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals Job Conditions Minimal travel required. Preferred Qualifications: Pay Transparency: Pay: Additional Details: Tuesday - Saturday, 4:00am - 12:00amFor details on our comprehensive benefits, click here.Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact recruitmentsupport@fedex.com.Applicants have rights under Federal Employment Laws:Know Your RightsPay TransparencyFamily and Medical Leave Act (FMLA)Employee Polygraph Protection ActE-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:E-Verify Notice (bilingual)Right to Work Notice (English) / (Spanish)

FedExGround

Sr Operations Admin

Business Skills

Copying Machines

Customer Support/Service

Data Entry

Disability Accommodations

Distribution Operations

Distribution Services

Fax Machines

Internet Application

Shipping/Receiving

The Housing Programs Assistant performs a variety of technical and administrative duties in support of tenant-based and project-based subsidized housing programs administered by the Grand Forks Housing Authority (GFHA). The Housing Programs Assistant plays a vital role in supporting the GFHA’s mission to provide safe, affordable housing and promote self-sufficiency for residents of Grand Forks.

Grand Forks Housing AuthorityPosition Title: Housing Programs Assistant Department: Housing Programs Reports To: Director of Housing Programs FLSAStatus: Full-Time, Non-Exempt (Paid Hourly)Compensation and Benefits: Competitive salary commensurate with experience, Comprehensive benefits package included.Position SummaryThe Housing Programs Assistant performs a variety of technical and administrative duties in support of tenant-based and project-based subsidized housing programs administered by the Grand Forks Housing Authority (GFHA). This position assists with eligibility verification, tenant and landlord communications, lease and contract processing, and program compliance in accordance with federal, state, and local regulations.Assignments are performed under close supervision and training initially, with increasing independence as proficiency is demonstrated. The Housing Programs Assistant plays a vital role in supporting the GFHA’s mission to provide safe, affordable housing and promote self-sufficiency for residents of Grand Forks.Essential Duties and ResponsibilitiesResponsibilities include, but are not limited to, the following:<ol><li>Verify applicant and tenant eligibility; collect, review, and process required documentation.</li><li>Prepare annual and interim re-certifications, rent calculations, and related forms for assisted housing programs.</li><li>Conduct interviews with prospective and current program participants.</li><li>Send notices, respond to inquiries, and resolve client concerns in a timely and professional manner.</li><li>Maintain accurate and organized case files, perform data entry, and generate routine reports.</li><li>Assist applicants and residents with the RentCafe online registration, application, and recertification process.</li><li>Schedule and show available apartments to prospective tenants.</li><li>Assist with preparation and review of lease agreements and compliance requirements.</li><li>Prepare and monitor housing assistance contracts; communicate with property owners to address questions or concerns.</li><li>Document lease or program violations, initiate contact with non-compliant tenants, and prepare termination or eviction notices when necessary.</li><li>Coordinate referrals to other housing divisions or community agencies to assist clients with supportive services.</li><li>Provide front-line assistance during open office hours at housing sites, addressing walk-in inquiries.</li><li>Assist in the preparation of required reports and documentation for HUD and other oversight agencies.</li><li>Provide information and guidance to clients on housing policies, procedures, and resources.</li><li>Attend professional development meetings and stay current on federal housing regulations and program trends.</li><li>Interact and serve as a liaison with social service agencies, property owners, and community partners.</li><li>Perform other related duties as assigned.</li></ol>QualificationsKnowledge of:<ul style="list-style-type:disc"><li>Federal subsidized housing programs (Section 8/HCV and Project-Based programs).</li><li>Lease, contract, and rental agreements.</li><li>Federal, state, and local housing regulations.</li><li>Principles of property management and fair housing practices.</li><li>Modern office software, databases, and technology tools.</li></ul>Skill in:<ul style="list-style-type:disc"><li>Clear and professional written and verbal communication.</li><li>Providing excellent customer service with tact and diplomacy.</li><li>Organizing and prioritizing multiple tasks and deadlines.</li><li>Maintaining confidentiality and exercising sound judgment.</li><li>Establishing and maintaining effective working relationships with staff, residents, landlords, and the public.</li></ul>Ability to:<ul style="list-style-type:disc"><li>Learn and apply federal housing program regulations.</li><li>Interpret and explain Housing Authority policies and procedures.</li><li>Prepare accurate reports and documentation.</li><li>Operate computers and standard office equipment effectively.</li><li>Interact professionally with individuals from diverse backgrounds.</li></ul>Experience: One (1) to two (2) years of progressively responsible experience in affordable housing, social services, property management, or a related field preferred.Education: Associate degree in business administration, social work, sociology, or a related field, or an equivalent combination of education and experience.License or Certification Requirements<ul style="list-style-type:disc"><li>Possession of, or ability to obtain within twelve (12) months of hire:<ul style="list-style-type:circle"><li>Housing Specialist Certification</li><li>Certified Occupancy Specialist Certification</li></ul></li><li>Possession of a valid driver’s license, or ability to obtain one within ten (10) days of hire.</li></ul>Physical Demands & Working ConditionsWork is primarily performed in an office environment with occasional movement between locations and meetings. The role may involve interacting with individuals in sensitive or emotionally charged situations.<ul style="list-style-type:disc"><li>Sedentary work with occasional lifting (up to 10 pounds).</li><li>Frequent computer use and repetitive motion.</li><li>Requires attention to detail, deadlines, and accuracy.</li></ul>The Grand Forks Housing Authority is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other protected status under applicable law. #hc234901

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Administrative Assistant Rural Psychiatry Associates

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Housing Programs Assistant Grand Forks Housing Authority

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