UNKNOWN

FEED

Manages and/or supervises day-to-day office/clerical duties including: Monitoring and organization of University property through USM and State Auditor Property Accounting systems Monitoring daily physical operations and maintenance of the Center; building liaison for Physical Plant Monitors graduate assistant and student worker hours Conducts new employee and new student set-up to include access to Center server, access to prox card reader/door keys, and other IT issues/needs Handles parking management for staff, enrolled families and visitors Updates/creates forms for maintaining accurate records for staff, university students, and enrolled families . Maintains and manages Center files and databases such as client active and inactive lists, staff and board contact information, loan library check-outs and returns; distributes and collects prospective student worker and volunteer applications .

HOUR

<h5>Office Manager </h5>The University of Southern Mississippi is currently accepting applications for the position of Office Manager. Position Details Location: Hattiesburg, Mississippi, 39406-0001, United States Division: School of Speech and Hearing Sciences Position Type: Staff Employment Status: Full Time Salary Range: 13.07 - 17.69 Pay Grade: N04 Posting Close Date: June 30, 2026 Special Instructions to Applicants Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary Manages The Children's Center office, assisting the Director and Assistant Directors with day-to-day operations of the Center. Supervises receptionist for the Hattiesburg campus location along with student workers. Provides support and assists with administrative services for The Children's Center. Images all documentation required for recording active and inactive child information, student worker/clinician/volunteer information, and personnel information. Primary Duties and Responsibilities <ul><li>Supervises, as needed, clerical duties such as typing correspondence, scanning and filing (e.g., clinic files, contractual therapy notes), photocopying, mail pickup/delivery and running errands such as obtaining on campus signatures, making deposits and purchasing supplies </li><li>Maintains and manages Center files and databases such as client active and inactive lists, staff and board contact information, loan library check-outs and returns; distributes and collects prospective student worker and volunteer applications </li><li>Manages and supervises the scanning of documents into the electronic medical records and/or image now. These documents include, but are not limited to, active and inactive client files, University student information, and personnel information. Provides records requested by outside sources: e.g. MS Dept of Health, school districts servings graduates of The Children's Center, etc. Researches to resolve problems related to archived records and retrieves information from imaging </li><li>Manages and/or supervises day-to-day office/clerical duties including: Monitoring and organization of University property through USM and State Auditor Property Accounting systems Monitoring daily physical operations and maintenance of the Center; building liaison for Physical Plant Monitors graduate assistant and student worker hours Conducts new employee and new student set-up to include access to Center server, access to prox card reader/door keys, and other IT issues/needs Handles parking management for staff, enrolled families and visitors Updates/creates forms for maintaining accurate records for staff, university students, and enrolled families </li><li>Assists and coordinates with the Director, Manager of Financial Operations, and Director of Communications and Development as needed. </li><li>Other duties as assigned. </li></ul>Minimum Qualifications Associates degree from an accredited college and/or minimum of 3 years related clerical experience and/or training. Must hold or be willing to acquire CPR certification. Knowledge, Skills & Abilities <ul><li>Proficiency with Microsoft Office, Excel, Adobe, with knowledge of Image Now and/or other Electronic record system. </li><li>Skilled in communication and consistent follow-up. </li><li>Ability to maintain confidentiality and respectful regarding sensitive information. </li><li>Skilled in creating organizational systems and follow procedures. </li><li>Knowledge of higher education communication and reporting procedures. </li></ul>Preferred Qualifications Experience working in a public office serving families, experience with scheduling and strong organizational skills, and ability to speak effectively to groups of staff, board members, donors, families, or students. About The University of Southern Mississippi Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.

Southern Miss

Office Manager

Accounting Software

Administrative Skills

Adobe Product Family

Child and Youth Services

Communication Skills

Communicative Disorders

Computer Engineering

Document Imaging

Document Management

Economic Development

Electronic Medical Records

Emerging Technology

File Management

Financial Audit

Financial Management

Health Department

Higher Education

Information Technology & Information Systems

Internet Security

Medical Imaging

Microsoft Excel

Microsoft Office

Nursing

Nutrition

Office Management

Operations

Operations Management

Organizational Skills

Photocopy

Polymers

Problem Solving Skills

Purchasing/Procurement

Record Keeping

Sports

Sports Science

Training/Teaching

Typing

Hire Recruits

OTHER

The holder of this position provides administrative support and performs clerical duties in processing financial, marketing and credit records. Performing additional duties, including other administrative services, as required, to meet business needs.

JOB DESCRIPTION SUMMARY The holder of this position provides administrative support and performs clerical duties in processing financial, marketing and credit records. RESPONSIBILITIES/DUTIES <ul><li>The essential functions of the position include, but are not limited to:</li><li>Receiving payments on accounts and issuing receipts</li><li>Making authorized disbursement of loan funds</li><li>Preparing applications, legal and credit administration documents to complete loan transactions</li><li>Verifying accuracy of loan and legal documents</li><li>Performing legal record searches</li><li>Performing data entry of office transactions</li><li>Compiling branch office reports</li><li>Maintaining the branch office filing system</li><li>Promoting good customer relations</li><li>Performing additional duties, including other administrative services, as required, to meet business needs</li><li>Meeting the requirement of daily attendance on the job for a full, continuous 8-hour shift</li></ul>REQUIRED EXPERIENCE High school education or GED equivalent with work experience in secretarial and/or administrative duties. Must be able to perform most duties under moderate supervision and exercise a reasonable amount of judgment. PREFERRED EXPERIENCE Strong preference for experience with legal document preparation and/or monitoring of time sensitive functions.

Typing Jobs in Hattiesburg, MS

Resume Resources

Get noticed by top employers!

Typing Jobs in Hattiesburg, MS

Office Manager Southern Miss

Loan Assistant First South Farm Credit

Resume Resources