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The central focus for the Graduate Assistant is to perform clerical services to the entire academic community in the Registrar's Office and serve as an assistant for the University Registrar, Associate Registrar, Assistant Registrars, and Director of Student Records by performing the following responsibilities: Responsibilities: Upholds the integrity of the Registrar's Office and all parts of the University of Pikeville. Performs additional duties as required by the University Registrar, including, but not limited to, taking and transcribing minutes as meetings, typing, data research, or copying and assembling materials.

The University of Pikeville (UPIKE) is actively seeking candidates for its Graduate Assistant for the Registrar's office. The central focus for the Graduate Assistant is to perform clerical services to the entire academic community in the Registrar's Office and serve as an assistant for the University Registrar, Associate Registrar, Assistant Registrars, and Director of Student Records by performing the following responsibilities: Responsibilities: <ul><li>Upholds the integrity of the Registrar's Office and all parts of the University of Pikeville. Will not allow anyone else to use his/her username/password or otherwise obtain access to all types of academic records. He/she agrees to protect his/her username/password against inadvertent disclosure and/or share his/her name/password with other individuals or entities. He/she agrees to comply with all federal, state, and local requirements pertaining to the security, confidentiality, and privacy of information maintained by the University of Pikeville, including the Federal Family Educational Rights and Privacy Act (FERPA). </li><li>Functions as a receptionist: Duties include, but are not limited to answering telephone, in-person, and e-mail inquiries and requests; ascertains the nature of business of each and then disperse them to the appropriate person or persons. Also, schedules appointments for registrars using Outlook Calendar; maintains good customer service; and distributes copies of all forms maintained by the Registrar's Office. </li><li>Handles incoming and outgoing mail for the Registrar's Office. </li><li>Performs inventory of forms in stock for everyday use, maintains copier machine, including placing service calls, and places printing orders, as needed. </li><li>Performs scanning using Perceptive Content, verifying scanned documents, linking, and purging/shredding of academic permanent files/records, as well as filing. </li><li>Organizing, alphabetizing, and filing documents. </li><li>Assist with processing transcript requests. </li><li>Prepares deferments; letters of good standing; enrollment verification letters/forms, insurance forms, mail merges, envelopes, reports, etc. </li><li>Performs data-entry into Colleague of information from various forms (i.e. Emergency Contact, FERPA). </li><li>Performs data-entry, updates, and tracks first-year studies (FS 102) requirements. </li><li>Assists with registration of students. </li><li>Assists with data-entry of class schedules, including drop/add/withdraw. </li><li>Assists with prerequisite checking. </li><li>Assists with data-entry of transfer credit. </li><li>Assists with all aspects of Grad Fair. </li><li>Assists with the preparation and implementation of graduation ceremonies. </li><li>Performs additional duties as required by the University Registrar, including, but not limited to, taking and transcribing minutes as meetings, typing, data research, or copying and assembling materials. </li><li>Utilizes word processing, the Internet, electronic mail, spreadsheets, databases and other computer and technologically enhanced learning tools to carry out responsibilities in an efficient and thorough manner. </li><li>Performs other duties as assigned. </li></ul>Education/Skill Requirements: <ul><li>Baccalaureate degree. </li><li>Admission to a University of Pikeville Masters Program. </li><li>Some experience using basic clerical skills. </li><li>Must have ability to multi-task. </li><li>Must have excellent written and oral communication, organizational, typing, and critical thinking skills. </li><li>Attention to details. </li><li>Must be proficient with Microsoft Office, particularly Word and Excel. </li><li>Must be familiar with conducting research on the Web. </li><li>Must have experience working with office equipment (i.e. computer, copier, multi-line telephone, printer, and scanner. </li></ul> **Graduate Assistants receive tuition waivers of up to 6 hours of classes per semester, housing & a meal plan. However, if the GA does not reside on campus, then he/she will receive a monthly stipend in lieu of room & board. The meal plan covers the actual number of weeks that classes are in session during the fall, spring, and summer semesters. **This position requires a two-year commitment. Important Notes: Application review will begin immediately and will continue until the position is filled. Applications received on or before 05/26/2026 will be given priority consideration. Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. For more information about the University of Pikeville, please visit In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and contact information for three to five professional references.

University of Pikeville

Graduate Assistant - Registrar

Administrative Skills

Calendar Management

Copying Machines

Customer Support/Service

Data Entry

Detail Oriented

Document Scanners

Equipment Maintenance/Repair

Family Educational Rights and Privacy Act (FERPA)

Internet Research

Mail Processing

Meal Plans

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Multitasking

Office Equipment

Presentation/Verbal Skills

Printers

Printing

Registrar

Research Skills

Spreadsheets

Telephone Skills

Tuition Fees

Typing

Word Processing

Writing Skills

IRecruitee

The University of Pikeville seeks a professional, organized, and service-oriented Administrative Assistant to support the daily operations of the Tanner College of Dental Medicine. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced academic healthcare environment.

The University of Pikeville seeks a professional, organized, and service-oriented Administrative Assistant to support the daily operations of the Tanner College of Dental Medicine. This position provides comprehensive administrative support to faculty, staff, and leadership, contributing to the efficient functioning of academic and clinical programs. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced academic healthcare environment. Responsibilities: <ul><li>Provide administrative support including scheduling meetings, managing calendars, and coordinating appointments. </li><li>Prepare, format, and distribute correspondence, reports, and other documents. </li><li>Serve as a point of contact for faculty, students, staff, and external stakeholders, providing excellent customer service. </li><li>Maintain organized filing systems (electronic and physical) and ensure accurate recordkeeping. </li><li>Assist with coordination of meetings, events, and special projects, including preparation of agendas and meeting minutes. </li><li>Support purchasing, travel arrangements, and expense documentation in accordance with university policies. </li><li>Assist with data entry and maintenance of databases and academic or clinical systems. </li><li>Coordinate office operations and ensure adequate supplies and resources are available. </li><li>Maintain confidentiality of sensitive information, including student and personnel records. </li><li>Provide general support to academic and clinical departments as needed. </li><li>Perform other duties as assigned. </li></ul>Requirements: <ul><li>High school diploma or equivalent required; associate's or bachelor's degree preferred. </li><li>Prior administrative experience required; experience in higher education or healthcare preferred. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). </li><li>Strong organizational and time management skills. </li><li>Excellent written and verbal communication skills. </li><li>Ability to work independently and collaboratively in a professional environment. </li></ul>Knowledge, Skills, and Abilities: <ul><li>Strong attention to detail and accuracy. </li><li>Ability to manage multiple priorities and meet deadlines. </li><li>Professional demeanor and strong interpersonal skills. </li><li>Ability to handle confidential information with discretion. </li><li>Problem-solving skills and adaptability. </li><li>Familiarity with office procedures and administrative best practices. </li></ul> The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, & dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program. Application review will begin immediately and will continue until the position is filled. Applications received on or before 06/01/2026 will be given priority consideration. Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students. For more information about the University of Pikeville, please visit In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and contact information for three to five professional references.

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Graduate Assistant - Registrar University of Pikeville

Administrative Assistant University of Pikeville

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