FULL_TIME

FEED

YEAR

The Administrative Assistant provides administrative and clerical support for Human Resources, employee programs, office operations, and front desk functions. The Administrative Assistant serves as a key point of contact for employees, visitors, and vendors while helping ensure efficient office operations.

Position Summary The Administrative Assistant provides administrative and clerical support for Human Resources, employee programs, office operations, and front desk functions. This position assists with recruiting activities, career fair participation, employee communications, office organization, and daily administrative tasks. The Administrative Assistant serves as a key point of contact for employees, visitors, and vendors while helping ensure efficient office operations. The ideal candidate is organized, professional, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Human Resources Support<ul style="margin-bottom:11px"><li style="margin-bottom:11px">Assist with recruiting activities, including candidate sourcing, hiring coordination, and interview scheduling.</li><li style="margin-bottom:11px">Attend career fairs and employment events to promote the company and assist prospective applicants with the application process.</li><li style="margin-bottom:11px">Support onboarding and new hire processes, including preparation of paperwork and employee communications.</li><li style="margin-bottom:11px">Maintain confidentiality when handling employee and company information.</li></ul>Employee Programs & Communications<ul style="margin-bottom:11px"><li style="margin-bottom:11px">Coordinate and distribute employee communication materials and company program information.</li><li style="margin-bottom:11px">Assist with employee recognition programs, including birthday celebrations, service awards, and other company-sponsored initiatives.</li><li style="margin-bottom:11px">Respond to employee inquiries regarding company programs, policies, and resources.</li><li style="margin-bottom:11px">Maintain adequate inventory of employee forms, printed materials, and program-related supplies.</li><li style="margin-bottom:11px">Facilitate communication and information sharing between departments as needed.</li></ul>Office Administration<ul style="margin-bottom:11px"><li style="margin-bottom:11px">Maintain office supply inventory and coordinate the ordering of supplies and materials.</li><li style="margin-bottom:11px">Provide administrative and organizational support to office leadership and staff.</li><li style="margin-bottom:11px">Assist with scheduling, filing, data entry, recordkeeping, and document management.</li><li style="margin-bottom:11px">Help ensure the office remains organized, efficient, and well-maintained.</li><li style="margin-bottom:11px">Assist with special projects and other administrative duties as assigned.</li></ul>Front Desk & Clerical Support<ul style="margin-bottom:11px"><li style="margin-bottom:11px">Serve as the first point of contact for visitors, employees, vendors, and customers.</li><li style="margin-bottom:11px">Answer, screen, and direct incoming telephone calls in a professional manner.</li><li style="margin-bottom:11px">Receive, sort, and distribute incoming mail, packages, and deliveries.</li><li style="margin-bottom:11px">Provide general clerical support to office personnel and departments.</li></ul>Qualifications Required Qualifications<ul style="margin-bottom:11px"><li style="margin-bottom:11px">High school diploma or equivalent.</li><li style="margin-bottom:11px">Strong organizational, time management, and multitasking skills.</li><li style="margin-bottom:11px">Excellent verbal and written communication skills.</li><li style="margin-bottom:11px">Proficiency in Microsoft Office Suite and general office software.</li><li style="margin-bottom:11px">Valid driver's license with an acceptable driving record and the ability to maintain insurability under the Company's vehicle insurance policy.</li><li style="margin-bottom:11px">Ability to maintain professionalism and confidentiality.</li><li style="margin-bottom:11px">Ability to lift, carry, push, and pull up to 50 pounds.</li><li style="margin-bottom:11px">Bilingual (English/Spanish) preferred.</li></ul>Preferred Qualifications<ul style="margin-bottom:11px"><li style="margin-bottom:11px">Prior administrative, human resources, customer service, or office support experience.</li></ul> Physical Demands & Work Environment This position operates primarily in an office environment. The employee must be able to communicate effectively in person, by telephone, and through electronic communications. The role requires the ability to sit, stand, walk, reach, bend, and perform repetitive hand movements associated with computer and office equipment use. The employee may occasionally lift, carry, push, or move office supplies, materials, and equipment weighing up to 50 pounds. Disclaimer The duties and responsibilities described above are not intended to be a comprehensive list of all activities, duties, or responsibilities required of the employee. The Company reserves the right to modify, assign, or remove job duties and responsibilities at any time based on business needs and operational requirements.   Benefits<ul style="margin-bottom:11px"><li style="margin-bottom:11px">Employee Stock Ownership Plan (ESOP), become a KE&G Employee-Owner</li><li style="margin-bottom:11px">Employee activities include the Excelling Employee Owner Program, Employee Choice Awards, Family Picnic, Boot Bucks, Annual Shareholders Meeting, and other exciting family events</li><li style="margin-bottom:11px">Competitive salaries</li><li style="margin-bottom:11px">Cost of Living Adjustments (COLA)</li><li style="margin-bottom:11px">Paid time off</li><li style="margin-bottom:11px">Employee-specific development and training plans, designed for you, with you</li></ul> Equal Opportunity Employer We are an Equal Employment Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law.  Powered by JazzHR

KE&G Construction, Inc.

Administrative Assistant

Administrative Skills

Business Operations

Candidate Sourcing

Communication Skills

Corporate Policies

Data Entry

Detail Oriented

Document Management

Driver's License

English Language

High School Diploma

Human Resources

Human Resources Customer Service

Insurance

Inventory Management

Leadership

Legal

Lift/Move 50 Pounds

Mail Processing

Microsoft Office

Multilingual

Multitasking

Office Equipment

Office Suites

Onboarding

Operations Management

Order Delivery

Order Supplies

Organizational Skills

Physical Demands

Presentation/Verbal Skills

Spanish Language

Telephone Skills

Time Management

Training/Teaching

Writing Skills

partner JazzHR

OTHER

UNKNOWN

Provides administrative support and assistance to the Child Welfare (CW) Manager, Office Manager, supervisors, and staff for Tucson, Sierra Vista, and affiliated service areas within the Child Welfare program. Demonstrated ability in regard to communication skills - oral and written communications are clear, concise, and in an organized fashion using appropriate style, grammar, and tone.

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All. We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: <a href="http://www.ccs-soaz.org" rel="nofollow">www.ccs-soaz.org.</a>OVERVIEWProvides administrative support and assistance to the Child Welfare (CW) Manager, Office Manager, supervisors, and staff for Tucson, Sierra Vista, and affiliated service areas within the Child Welfare program. Performs necessary functions to facilitate agency billing and collections. Greets and assists the public as well as provides information and referrals to other agency programs as requested. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned. ESSENTIAL FUNCTIONS<ul><li>Enters data utilizing the Electronic Health Record system (EHR) and other web-based systems daily. </li><li>Compiles reports and submits to the appropriate agency and/or personnel as frequently as required. </li><li>Greets the public and agency participants, answers and screens calls, takes detailed messages, and performs general office functions.</li><li>Assists with coordination of program, agency, or community meetings as requested. </li><li>Assists CW staff with problem solving equipment, technology, and web-based applications issues; coordinates with the agency Information Technology (IT) contractor as needed. </li><li>Assists with onboarding of new hires as requested.</li><li>Assists with timely and accurate agency payables and billing; resolves invoice and billing issues.</li><li>Operates and maintains office machines and multi-line phone system.</li><li>Processes incoming and outgoing mail and prepares correspondence and forms.</li><li>Completes regular inventories of office and program supplies and completes orders as needed.</li><li>Monitors and addresses telephone problems, facility issues, internet access, and related functions; arranges service, as requested.</li><li>Assists with various types of errands for the programs. </li><li>May drive company or personal vehicle on agency business.</li></ul>MINIMUM REQUIREMENTSSuitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.<ul><li>High School Diploma or GED</li><li>1 year directly-related experience</li><li>Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report</li><li>Valid driver license, proof of insurance, and 39-month motor vehicle report</li><li>Demonstrated ability utilizing Microsoft Office Suite</li><li>Demonstrated ability in regard to communication skills - oral and written communications are clear, concise, and in an organized fashion using appropriate style, grammar, and tone</li><li>Bilingual in English and Spanish, verbal and written</li></ul>REGULATORY<ul><li>Must be at least 18 years of age</li><li>Valid driver license, proof of insurance, and 39-month motor vehicle report</li><li>Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)</li><li>Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)</li></ul>PHYSICAL AND MENTAL REQUIREMENTS<ul><li style="text-align:justify">Work is completed primarily indoors in an office environment</li><li style="text-align:justify">Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer</li><li style="text-align:justify">Requires constant experience with competing priorities in an occasionally high-stress environment</li><li style="text-align:justify">Ability to lift 35 pounds up to 10% of the time</li><li style="text-align:justify">Ability to stoop, bend, climb, and reach</li></ul>DESIRED QUALIFICATIONS<ul><li style="text-align:justify">Post-secondary education</li><li style="text-align:justify">Previous experience in general receptionist and/or clerical office work</li></ul>The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.

Catholic Community Services of Southern Arizona Inc

Administrative Assistant II (Child Welfare, Sierra Vista)

Accounts Payable

Billing

Calculators

Certified Coding Specialist (CCS)

Child Protection/Welfare

Community Support

Community and Social Services

Copying Machines

Credit and Collections

Equipment Maintenance/Repair

Federal Bureau of Investigation (FBI)

Information Technology & Information Systems

Internet Application

Internet Technology

Lift/Move 35 Pounds

Medical Record System

Office Management

Prepare Correspondence

Printers

Problem Solving Skills

Project/Program Coordination

Talent Acquisition

Responsible for informing staff of any changes, updates, etc., regarding admissions; discharges, visits, schedules; and clinical meetings as directed by the Executive Director, Director of Clinical Services and/or Administrator. The Business Office Staff is responsible to the Executive Director and Director of Clinical Services and may assist with: direct patient expenditures coordination, employee time sheets, personnel records and billing liaison.

JOB SUMMARY The Business Office Staff is responsible for coordinating all office activities including: medical records, data entry, maintaining patient records, preparing for all meetings, coordinating all telephone calls and maintaining sufficient office supplies. The Business Office Staff is responsible to the Executive Director and Director of Clinical Services and may assist with: direct patient expenditures coordination, employee time sheets, personnel records and billing liaison. DUTIES & RESPONSIBILITIES Maintains confidentiality of patient information. Maintains accurate up to date medical records in accordance with regulations of Medicare and the Policy and Procedure Manual. Communicates effectively on the telephone with patients, families and staff. Answers incoming calls and forwards to appropriate staff person or takes a message if the person is not available. Welcomes and assists all guests. Manages incoming, outgoing and interoffice mail. Performs typing, faxing and coping tasks as requested for various staff persons. Inputs data into computer for billing purposes. Orders and maintains accurate records of medical equipment and supplies. Responsible for informing staff of any changes, updates, etc., regarding admissions; discharges, visits, schedules; and clinical meetings as directed by the Executive Director, Director of Clinical Services and/or Administrator. Responsible for gathering and recording staff members' DSRs. Tracks admission, discharge, IDTs, certification and re-certification dates on all patients. Responsible for assisting with audits of patient information. Maintains accurate mailing lists of employees; patients; volunteers, Medical Directors, physicians and nursing facilities and forwards any changes to the Corporate Office. Performs other necessary functions/duties as assigned by the Executive Director. Participates in and assists with community activities, i.e., health fairs, conventions, community education programs, etc. as assigned by Executive Director and/or Director of Clinical Services. The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job. The employee may be requested to perform job-related tasks other than those stated in this description. JOB REQUIREMENTS (Education, Experience, Knowledge, Skills & Abilities) High school graduate or equivalent. Two years data entry experience. Previous billing and computer experience, preferably in hospice or similar operation. Previous health care related billing experience. Ability to type 50 words per minute. Word processing skills Personal computer skills Business machine knowledge The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

Typing Jobs in Sierra Vista, AZ

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Typing Jobs in Sierra Vista, AZ

Administrative Assistant KE&G Construction, Inc.

Administrative Assistant II (Child Welfare, Sierra Vista) Catholic Community Services of Southern Arizona Inc

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