UNKNOWN

FEED

The Service Administrative Assistant (Service Admin) is responsible for working directly with Service Advisors, Field Service Supervisors, and Service Managers across assigned locations to keep the service calls process running efficiently. With a primary focus on completing complex service calls, the Service Admin allows the Service Advisors and Field Service Supervisors to focus on customer engagement.

The Service Administrative Assistant (Service Admin) is responsible for working directly with Service Advisors, Field Service Supervisors, and Service Managers across assigned locations to keep the service calls process running efficiently. With a primary focus on completing complex service calls, the Service Admin allows the Service Advisors and Field Service Supervisors to focus on customer engagement. ESSENTIAL FUNCTIONS: <ul><li>Performs multiple functions in the timely process of service calls from opening, adding segments, resolving discrepancies, and closing. </li><li>Reviews service calls for completeness prior to invoicing. </li><li>Completes complex service calls process including three way splits, discounting, and warranty. </li><li>Reviews and accounts vendor invoicing for payment and posts on service calls. </li><li>Processes service calls </li><li>Generates daily service call reports to help assist in work order last date of labor management. </li><li>Provides training as needed for Service Advisors, Service Foreman, and Technicians on various work order processes. </li><li>Serves as a back-up for inbound customer phone calls. </li><li>Adheres to all customer care standards. </li><li>Actively cares and advocates safety at Western States. Adhere to all applicable safety policies, procedures and standards. </li><li>May accomplish training and serve as a team member in support of Western States' strategic programs, projects, and initiatives. </li><li>Works within and promote corporate vision, mission, and values of the organization. </li><li>Performs other duties as assigned. </li></ul>KNOWLEDGE SKILLS AND ABILITIES:<ul><li>Proficient in the use of Microsoft computer products or other comparable systems required. </li><li>Ability to comprehend, capture and interpret customer and equipment information independently. </li><li>Ability to learn and use new computer systems. </li><li>Proficient keyboarding skills. </li><li>Strong verbal communication and customer relationship skills that produce satisfied customers. </li><li>Ability to manage complex details accurately and according to schedule </li><li>Ability to develop and maintain effective working relationships with others. </li><li>Consistent attendance. </li></ul>EDUCATION AND EXPERIENCE:<ul><li>Proof of high school diploma or General Education Degree (GED). </li><li>2-3 years comparable office experience preferred. </li><li>1 year customer service experience required. </li><li>Heavy equipment and/or diesel truck repair knowledge preferred. </li><li>Must be able to communicate (speak, read, comprehend, write in English). </li></ul>PHYSICAL CHARACTERISTICS:<ul><li>Must be able to sit for long periods of time along with walking, standing, climbing stairs, reaching pushing, pulling, leaning and twisting. </li><li>Must be able to meet all safety requirements for applicable safety policies. </li></ul> Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Western States Machine Company

Service Administrative Assistant

Administrative Skills

Billing

Communication Skills

Computer Systems

Cross-Functional

Customer Relations

Customer Satisfaction

Customer Support/Service

English Language

Heavy Equipment/Vehicles

Microsoft Product Family

On Site Support

Presentation/Verbal Skills

Safety Process

Safety Training

Standards of Care

Team Player

Time Management

Training/Teaching

Typing

IRecruitee

The Service Administrative Assistant (Service Admin) is responsible for working directly with Service Advisors, Field Service Supervisors, and Service Managers across assigned locations to keep the service calls process running efficiently. With a primaryfocus on completing complex service calls, the Service Admin allows the Service Advisors and Field Service Supervisors to focus on customer engagement.

<h5>Service Administrative Assistant </h5>The Service Administrative Assistant (Service Admin) is responsible for working directly with Service Advisors, Field Service Supervisors, and Service Managers across assigned locations to keep the service calls process running efficiently. With a primaryfocus on completing complex service calls, the Service Admin allows the Service Advisors and Field Service Supervisors to focus on customer engagement. ESSENTIAL FUNCTIONS:<ul><li>Performs multiple functions in the timely process of service calls from opening, adding segments, resolving discrepancies, and closing. </li><li>Reviews service calls for completeness prior to invoicing. </li><li>Completes complex service calls process including three way splits, discounting, and warranty. </li><li>Reviews and accounts vendor invoicing for payment and posts on service calls. </li><li>Processes service calls </li><li>Generates daily service call reports to help assist in work order last date of labor management. </li><li>Provides training as needed for Service Advisors, Service Foreman, and Technicians on various work order processes. </li><li>Serves as a back-up for inbound customer phone calls. </li><li>Adheres to all customer care standards. </li><li>Actively cares and advocates safety at Western States. Adhere to all applicable safety policies, procedures and standards. </li><li>May accomplish training and serve as a team member in support of Western States' strategic programs, projects, and initiatives. </li><li>Works within and promote corporate vision, mission, and values of the organization. </li><li>Performs other duties as assigned. </li></ul>KNOWLEDGE SKILLS AND ABILITIES:<ul><li>Proficient in the use of Microsoft computer products or other comparable systems required. </li><li>Ability to comprehend, capture and interpret customer and equipment information independently. </li><li>Ability to learn and use new computer systems. </li><li>Proficient keyboarding skills. </li><li>Strong verbal communication and customer relationship skills that produce satisfied customers. </li><li>Ability to manage complex details accurately and according to schedule </li><li>Ability to develop and maintain effective working relationships with others. </li><li>Consistent attendance. </li></ul>EDUCATION AND EXPERIENCE:<ul><li>Proof of high school diploma or General Education Degree (GED). </li><li>2-3 years comparable office experience preferred. </li><li>1 year customer service experience required. </li><li>Heavy equipment and/or diesel truck repair knowledge preferred. </li><li>Must be able to communicate (speak, read, comprehend, write in English). </li></ul>PHYSICAL CHARACTERISTICS:<ul><li>Must be able to sit for long periods of time along with walking, standing, climbing stairs, reaching pushing, pulling, leaning and twisting. </li><li>Must be able to meet all safety requirements for applicable safety policies. </li></ul>Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Western States Caterpillar

OTHER

A typical day as an Administrative Assistant might include the following: Provides administrative support to partners and managers with integrity and professionalism. You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!

Overview:
Location: Twin Falls, IdahoWork Arrangement:  In-office   Typical Day in the LifeA typical day as an Administrative Assistant might include the following:<ul><li style="color:black">Provides administrative support to partners and managers with integrity and professionalism.</li><li style="color:black">Coordinates department staff meetings, seminars and conference calls and records minutes as needed.</li><li style="color:black">Sets up new clients and maintains existing client data in the practice management system.</li><li style="color:black">Assists with proposal processing.</li><li style="color:black">Formats, copies and binds financial statements for partner to review and sign.</li><li style="color:black">Processes tax returns.</li><li style="color:black">Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.</li><li style="color:black">Schedules appointments and makes travel arrangements.</li><li style="color:black">Composes and types routine correspondence including orders, memos, letters and reports.</li><li style="color:black">Performs miscellaneous scanning, filing, faxing and copying duties as needed.</li><li style="color:black">Reviews, sorts and routes incoming mail; distributes outgoing mail.</li><li style="color:black">Greets visiting clients and directs them to the correct person.</li><li style="color:black">Answers telephones and gives information to callers; routes calls to appropriate personnel.</li><li style="color:black">Orders and stocks office supplies.         </li><li>Fills in at the front desk and provides other departments with administrative support as needed.</li><li style="color:black">Ensures timely and accurate performance on assigned projects.</li><li>Maintains compliance with project budgets, turnaround times, and deadlines.</li></ul>Who You Are<ul><li>You have a High School Diploma and 2 years of past administrative support experience.</li><li>You thrive in a high-volume, fast-paced, work environment.</li><li>You are a multi-tasking master, and there has never been a deadline you could not meet.</li><li>You can quickly prioritize and organize your work to complete tasks of an immediate nature.</li><li>You hold yourself to the highest professional standards and maintain strict client confidentiality.</li><li>You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Quickbooks experience is a plus.</li><li style="color:black">You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!</li><li>You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.</li><li>You will work overtime as needed.</li><li>This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.</li></ul>Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. <a href="https://app.altrulabs.com/eidebailly/careers" rel="noopener nofollow noreferrer" target="_blank">Hear what our employees have to say</a> about working at Eide Bailly.    Compensation  Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.  Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.   Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.facebook.com_EideBailly&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=t7vNWOUBkX2k4M_viGwoaHGF596RsdiKdsyngmhauSQ&e=" rel="noopener nofollow noreferrer" target="_blank">Facebook</a>, <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_EideBaillyLLP&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=UUA0kouZISo07TiRHTiuW9EQ5-hic-BF_g8Mgpd2hIo&e=" rel="noopener nofollow noreferrer" target="_blank">Twitter</a>, <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.instagram.com_eidebailly_&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=hua_kwZII9IMFCVGq9vK4eqHtzQO43DeVvaJ9YkRl6M&e=" rel="noopener nofollow noreferrer" target="_blank">Instagram</a>, <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.linkedin.com_company_eide-2Dbailly-2Dllp&d=DwMGaQ&c=xu_5lAfKHjInGFR3ndoZrw&r=lZXk7hGBTs1VMxMwN4VuDCFhPzMUNZ1xIaYYP5iDhf8&m=G7PYlKhsfQ9_EloonmORKNkSY1CaZ3OknkuH-N6aKFA&s=hGHPMQ1-wKYQEMuvuwdjprPWIYpZgIF0ymSiPtVFO1E&e=" rel="noopener nofollow noreferrer" target="_blank">LinkedIn</a> or our <a href="https://www.eidebailly.com/about-us" rel="noopener nofollow noreferrer" target="_blank">About Us</a> page.   Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.  #LI-AH1

Eide Bailly LLP

Administrative Assistant

Adobe Acrobat

Budget Management

Calendar Management

Customer/Client Research

Detail Oriented

Develop and Maintain Customers

EIDE Standards

Establish Priorities

Financial Statements

High School Diploma

Intuit Quickbooks

Lift/Move 20 Pounds

Mail Processing

Maintain Compliance

Microsoft Excel

Microsoft Outlook

Microsoft Word

Multitasking

Order Supplies

Photocopy

Power BI

Returns Processing

Seminars

Tax Returns

Telephone Skills

Travel Planning

Writing Skills

[AW]-iCims

Performs a range of basic office support activities for the clinic, such as answering phones and directing calls, greeting and directing patients and visitors, answering questions and performing routine clerical, data entry, file maintenance and word processing work as assigned. In addition, employees must accept the responsibility for maintaining the safety of themselves and others by adhering to all written and verbal instructions, promptly reporting and/or correcting all hazards or unsafe conditions, and providing feedback to supervisors and management on all safety issues.

HOUR

Job Type Full-time Description SUMMARY: Performs a range of basic office support activities for the clinic, such as answering phones and directing calls, greeting and directing patients and visitors, answering questions and performing routine clerical, data entry, file maintenance and word processing work as assigned. Bilingual English/Spanish preferred. $16.50 - $18.25 DOE. Employees can receive up to $520 on the quarterly bonus. Requirements MINIMUM QUALIFICATIONS: High school diploma or GED; Computer skills and familiarity with Microsoft programs required. 6 months experience working in a medical or behavioral health clinic preferred. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: • Ability to understand and follow specific instructions and procedures. • Ability to prepare and print routine correspondence, labels, and/or other basic written material. • Skill in the use of operating basic office equipment. • Receptionist skills. • Ability to maintain calendars and schedule appointments. • Records maintenance skills. • Word processing and/or data entry skills. DUTIES AND RESPONSIBILITIES: 1. Answers telephones, route calls, take messages, and provide general information; greet and direct visitors and patients; and, answer routine inquiries. 2. Processes incoming mail; distributes correspondence and other material to clinic staff. 3. Performs a variety of routine clerical assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials. 4. Copies and/or duplicates materials as requested; may prepare and transmit facsimiles for clinic staff. 5. Establishes, maintains, processes, and/or updates files, records, and/or other documents. 6. May perform specialized services of a routine clerical nature in strict accordance with established procedural guidelines, as appropriate to the position. 7. May run various routine errands, as required, for the clinic. 8. Prepares patient charts for appointments. Maintains chart-filing system. Assembles charts per chart organization requirements. Files all lab, x-ray, specialist, pharmacy and hospital reports according to chart organization format 9. Files and retrieves medical records. 10. Records data on "No-Shows, Reschedules and Cancellations". Notifies appropriate provider and execute any necessary action. 11. Calls patients to remind of scheduled appointment the day prior to the appointment. 12. Schedules clinic appointments both by phone and in person. Accommodates unscheduled (walk-in) patients as appropriate; consulting with provider and/or Nurse Supervisor as necessary. 13. Checks patients in for appointments. 14. Updates patient information as needed. Verifies patient documentation regarding notices, insurance and financial information. 15. Receives payments and enters payments in the computerized billing system. 16. Enters daily patient encounters in the computer. 17. Provide translation/interpretation as needed (if applicable). 18. Process daily reports as required. 19. Make bank deposits as necessary. 20. Performs miscellaneous job-related duties as assigned. OTHER RESPONSIBILITIES: SAFETY: Family Health Services enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each employee is responsible for completing all training requirements, participating in emergency response tasks as requested, and serving on safety committees and teams as requested. In addition, employees must accept the responsibility for maintaining the safety of themselves and others by adhering to all written and verbal instructions, promptly reporting and/or correcting all hazards or unsafe conditions, and providing feedback to supervisors and management on all safety issues. COMPLIANCE (MEDICARE): Family Health Services is committed to the very highest standards of ethics and integrity. It is our policy to properly determine the accuracy of reporting and billing our services in accordance with the rules, laws and regulations of FHS, the state government, and the federal government. FHS employees will do their part to ensure accurate documenting and billing practices, participate in compliance trainings and will identify and report any concerns or activities that may violate these standards. Each employee will be trained on the FHS Medicare Compliance Plan and the Standards of Conduct and asked to sign a Conflict of Interest Statement at hire and annually thereafter. A copy of the Medicare Compliance Plan and the FHS Standards of Conduct are available on the FHS home page under the Compliance tab. PATIENT CENTERED MEDICAL HOME (PCMH): Family Health Services is committed to providing our patients with the highest standards of care by becoming recognized as patient centered medical home. FHS staff is expected to participate in this process by being an active and willing PCMH team member. Specific duties and expectations may vary and will be identified by position and site. PROCEDURE COMPLIANCE: Employee must read and understand the general and specific operational, safety, and environmental requirements of all plans, procedures, and policies pertaining to this job. WORKING CONDITIONS: Work is normally performed in a typical interior/office work environment. No or very limited physical effort required. No or very limited exposure to physical risk.

family health

Dental Front Office Receptionist - Jerome clinic

Behavioral Health

Billing Records

Computer Skills

Consulting

Data Entry

Data Processing

Documentation

Emergency Response

Environmental Regulations

Federal Government

File Maintenance

Healthcare

Hospital

Interpersonal Skills

Medical Office Administration

Medical Records

Medicare

Multilingual

Nursing Management

Office Equipment

PC (Personal Computer) Systems

Patient Assessment

Patient Charts

Pharmacy

Radiography

Record Keeping

Regulations

Safety/Work Safety

Spanish Language

Staff Training

State Government

Word Processing

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Service Administrative AssistantWestern States Machine Company

Service Administrative AssistantWestern States Caterpillar

Administrative AssistantEide Bailly LLP

Dental Front Office Receptionist - Jerome clinicfamily health

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