Senior Executive Assistant Landing AISenior Executive AssistantMountain View, CA$125,000–$150,000 / yearProficiency in office software, project management and collaboration tools (e.g., Google Workspace, Microsoft 365, Asana, Slack, Zoom) along with genuine fluency in AI tools (e.g., ChatGPT, Claude, Gemini) and a habit of using them to work faster and smarter. Reporting to Andrew Ng's Chief of Staff, as the Senior Executive Assistant, you will work in close partnership with the Chief of Staff to ensure Andrew is fully and seamlessly supported across his ecosystem of organizations, including AI Fund, DeepLearning.
Senior Executive Assistant JLLSenior Executive AssistantSan Francisco, CAFormatting and polishing executive-level documents and presentations for product strategy reviews, sales structure discussions, and QBRs will be part of your regular workflow, along with creating simple dashboards and trackers that summarize outcomes, owners, and deadlines at a glance. Your coordination of end-to-end travel arrangements and high-stakes sessions - from board updates to quarterly business reviews and leadership offsites - will ensure spaces, materials, and pre-reads are secured before anyone needs to ask.
Executive Assistant Oso Semiconductor Inc.Executive AssistantMountain View, CAThis is a high-trust, high-ownership role for someone who thrives on organization, anticipates needs before they're spoken, and is comfortable wearing many hats in a fast-moving startup. Vendor Management: Liaise with external partners, companies, and guests on behalf of Oso Semiconductor for scheduling of engagements, appointments, and any special requests.
Executive Assistant to SVP, Investor Relations Nscale ASExecutive Assistant to SVP, Investor RelationsSan Francisco, CA$100,000–$140,000 / yearThis high-impact role sits at the heart of a rapidly growing company, connecting the SVP and broader Investor Relations team with investors, research analysts, banks, vendors, senior leaders, and internal stakeholders. You will serve as a trusted partner, managing complex priorities, coordinating high-stakes engagements, and ensuring the team operates smoothly across multiple time zones.
Executive Assistant II Tenderloin Neighborhood Development CorporationExecutive Assistant IISan Francisco, CA$90,860–$100,956 / yearIncludes assisting in special projects, designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Under the direct supervision of the Chief Operating Officer and Chief Financial Officer, the Executive Assistant is responsible for providing administrative and operational support to the Chief Operating Officer and Chief Financial Officer.
Administrative Assistant Replit IncAdministrative AssistantFoster City, CAYou will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
NewAdministrative Assistant, Senior Foothill-De Anza Community College DistrictAdministrative Assistant, SeniorCA$6,728.09–$9,040.13Serves as point of contact for students, parents, staff, faculty, and the general public for assigned program, department, or division by answering a variety of questions and responding to complaints; providing information regarding classes and campus facilities and directions; explaining program requirements, policies, procedures, and eligibility questions according to established guidelines or by referring the customer to other programs, departments, off-campus services, agencies, and community groups, as appropriate. Coordinates program, department, or division budget administration processes; gathers and analyzes data related to revenues, expenditures, and projections; researches and works with management to resolve budget questions and reconcile inconsistencies; monitors and tracks expenditures and revenues; creates and processes contracts, agreements, and requisitions; processes invoices and prepares chargeback documentation; verifies budget and account codes; develops budget reports as needed.
Executive Assistant to the CEO LindyExecutive Assistant to the CEOSan Francisco, CaliforniaOur goal is to build "AI employees" which can collaborate with humans and other AI employees alike, over all channels (email, Slack, Zoom, etc), pursue ambiguous goals in changing contexts, and continuously learn from their experience. 3-5+ years of experience as an Executive Assistant, ideally in a startup or high-growth environment working for C-suite level executives.
Senior Executive Assistant ApptronikSenior Executive AssistantSunnyvale, California$150,000–$175,000 / year8+ years of experience demonstrating progressive growth in Executive Assistant roles, culminating in support at the Senior Executive Assistant level, within high-growth technology, hardware, or robotics environments or similar relevant experience. Adopt a strategic, planful approach to all tasks; implement lightweight tracking mechanisms (action items, follow-ups, key deliverables) to ensure operational excellence and prevent dropped threads.
NewExecutive Assistant DoorDash IncExecutive AssistantSan Francisco, CA$98,600–$145,000 / yearWe value a diverse workforce - people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. At DoorDash, our mission to empower local economies shapes how our team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for our range of users-from Dashers to merchant partners to consumers.
Executive Assistant Superior Court of California County of AlamedaExecutive AssistantOakland, CAAbility to prepare and deliver effective oral and written presentations; write in a detailed, clear, and professional style; administer projects and operations consistent with policies and goals; work effectively under the pressure of deadlines, conflicting demands and emergencies; prioritize assignments and meet deadlines; establish and maintain working relationships with all levels of Court staff, members of the public, and judicial officers; understand, interpret and apply laws, rules and regulations; prepare and evaluate narrative and statistical data and reports; identify needs, analyze problems, and implement solutions; maintain sensitive and confidential information; facilitate meetings; and provide a full range of administrative support. Sets up and maintains files for Presiding Judge, Executive Officer and Executive Office; prepares a variety of documents; makes travel arrangements; maintains trust funds; arranges speaking engagements; designs and prepares forms, flyers, invitations, and other documents.
Executive Assistant SirenOptExecutive AssistantSan Leandro, California$75,000–$95,000 / yearA majority of your time will be dedicated to supporting key individuals including the CEO and other leaders with scheduling, communications, and administrative tasks; the remainder will consist of providing general company-wide administrative support. Using a novel combination of cold atmospheric plasma, physics-informed machine learning, and predictive analytics, SirenOpt creates unique, real-time fingerprints that capture material signals no other method can access.
Workplace and Executive Assistant MadhiveWorkplace and Executive AssistantMountain View, CaliforniaIn this role, you will be assisting with various day-to-day commitments, office and reception needs, helping to navigate priorities, anticipating needs, and keeping our executives on schedule with their meetings while keeping our office running smoothly. Madhive’s platform provides the unique ability to reach local audiences at national scale, with premium supply partnerships and end-to-end tools for planning, targeting, and measuring full-funnel campaign outcomes.
Senior Executive Assistant AirwallexSenior Executive AssistantSan Francisco, CaliforniaPowered by our unique combination of proprietary infrastructure and software, we empower over 250,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests.
Sr. Executive Assistant Databricks IncSr. Executive AssistantSan Francisco, CA$62.31–$85.67 / hourEvent Management: Manages offsite meetings, events, and programs in support of the leaders and their staff, ensuring team events, leadership dinners, or investor meetings are executed with polish and precision. Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures.
Executive Assistant - Supply Chain Leadership Western Digital CorpExecutive Assistant - Supply Chain LeadershipSan Jose, CAAn employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. We combine deep engineering expertise with global-scale manufacturing to deliver the storage systems that make AI possible, powering hyperscale data centers, cloud platforms, and enterprise infrastructure worldwide.
Senior Administrative Assistant Varite, IncSenior Administrative AssistantSan Jose, CA$80–$88.02 / hourAd-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
EXECUTIVE ASSISTANT TO THE SYSTEMWIDE CONTROLLER University of CaliforniaEXECUTIVE ASSISTANT TO THE SYSTEMWIDE CONTROLLEROakland, CA$37.80–$55.07 / hour10% Serve as back-up to the Administrative Officer in all matters of importance to the department (travel for departmental leadership, coordinating meetings for departmental leadership, supply and other purchasing, external invoices/payments, and internal financial transfers). UC Controller provides strategic leadership and support of systemwide financial functions including accounting and financial reporting, tax services, costing policy and analysis, financial systems and payroll compliance, and operational excellence.
Executive Assistant Houlihan Lokey Europe GmbHExecutive AssistantSan Francisco, CA$120,000–$130,000 / yearManages event planning and on-site event execution for Corporate Finance, including working with the Marketing Department to develop budgets, selecting venues, assisting with registration, coordinating with speakers, making menu selections (including special requirements), planning group activities, selecting and ordering event gifts, and other related tasks. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory.
Executive Assistant eTeam Inc.Executive AssistantSan Francisco, CA$30–$35 / hourJob Description: Requirements: Experience as an Executive Assistant supporting senior executives. Ability to work with other Executive Assistants and administrative support teams.