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Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Responsible for ensuring all timekeeping policies and procedures are followed (annual leave, sick leave, LWOP, Comp Time, FMLA, etc.) to stay compliant with all MUSC policies, State laws, and Federal laws.

Job Description SummaryThe Administrative Coordinator I will report to the Department Administrator and support the department’s administrative, academic, and research missions. This position will work closely with students, staff, and faculty and provides high- level administration, project coordination, and operational support to the Department of Neuroscience. Strong organizational, independent thinking, and multitasking skills are essential.EntityMedical University of South Carolina (MUSC - Univ)Worker TypeEmployeeWorker Sub-Type​ClassifiedCost CenterCC000983 COM NEURO RES Administration CCPay Rate TypeHourlyPay GradeUniversity-GEN07 Pay Range39,300.00 - 53,100.00 - 66,800.000Scheduled Weekly Hours40Work ShiftJob DescriptionJob Duties:30% Administrative, Event, and Operational Oversight - Serve as Office manager byapplying a thorough understanding of institutional and departmental policies, procedures, and guidelines to assist faculty and staff. Oversee daily operations and coordinate departmental events.<ul><li>Serve as project manager for office and lab transitions, including planning, and executing lab closeouts, office moves, and space preparation for new faculty and staff.</li><li>Manage the department requests for repairs or required tasks and coordinate completion in a timely manner. Keep updated records with office and lab locations. Maintain departmental supplies for workspaces across multiple buildings; help receive and track deliveries and manage key inventory.</li><li>Organize and maintain department storage areas and conference rooms. Ensures conference room readiness, including IT equipment functionality and scheduling support.</li><li>Update department highlights via display monitors in several buildings and seminar/meeting schedules as necessary.</li><li>Assist with departmental communications, including announcements, event notifications, and policy updates in collaboration with leadership.</li><li>Assisting with planning and executing department events (such as WIPs, Seminars, Colloquium, and T32 retreat). Support setup and takedown for department events and speaking engagements.</li><li>Coordinate travel arrangements for guest speakers and faculty, including booking flights, hotel, transportation, and other reservations. Keep records of all event expenses and processes.</li><li>Assist with annual events like graduate student retreat, holiday party, and departmental celebrations.</li></ul> 30% Procurement, Space, & Inventory support - Support department procurement by serving as a Pcard holder and liaison for department purchases, service contracts, and event agreements. Help maintain Neuroscience space spread across 6 buildings.<ul><li>Processes and manages procurement activities to include Pcard purchases, travel and personal reimbursements, recruitment expenses, and service agreements.</li><li>Monitor and manage departmental service contracts and repairs; identify cost-saving opportunities and efficiencies.</li><li>Assist with the annual inventory process, submit surplus requests and track progress. Ensure all assets are tagged and recorded appropriately.</li></ul>             10% Timekeeping, Department SOPs, and maintaining Department Resources - Serves as the Timekeeper for the department which consists of ~120 individuals. Assists with keeping current documentation for processes in shared location that is easily accessible.<ul><li>Responsible for ensuring all timekeeping policies and procedures are followed (annual leave, sick leave, LWOP, Comp Time, FMLA, etc.) to stay compliant with all MUSC policies, State laws, and Federal laws. Works with CoE, University Human Resources, and others to resolve all timekeeping issues in a timely manner.</li><li>Maintain overtime, leave, FMLA, and other usage records. Provide reports to managers and Department Administrator in a consistent, timely manner.</li><li>Develop, update, and maintain standard operating procedures (SOPs) and shared departmental resources.</li></ul>10% Support I3 initiative and special projects - Provide administrative and coordination support for the Neuroscience I3 initiative and other Chair-directed priorities.<ul><li>Coordinate scheduling, logistics, and communications for meetings, retreats, and initiative-related activities</li><li>Track progress and provide timely, consistent updates to leadership and stakeholders</li><li>Support both in-person and virtual meetings, including preparation and follow-up communications</li></ul>10% CBI (Center for Biomedical Imaging) and Cores administrative support - Provide administrative support for the Center for Biomedical Imaging (CBI) and other departmental cores.<ul><li>Coordinate CBI seminar series, including speaker communication, scheduling, and recording of presentations</li><li>Meet regularly with the CBI Director and participate in monthly staff meetings</li><li>Organize and facilitate CBI Town Halls (three times annually)</li><li>Monitor and respond to CBI communications (email and phone)</li><li>Provide administrative support to core directors as needed and assist with rate study survey and budget documentation.</li></ul> 10% Backup support for Executive Assistant, HR Administrative Coordinator, and Grant Administrators<ul><li>Assists with recruitment, hiring, on-boarding and training for new volunteers, faculty and staff, and off-boarding and lab/office close outs.</li><li>Assists with the visa processing within the department and coordination of the annual personnel evaluation process.</li><li>Support IPF approval and grant submission process by gathering documentation.</li></ul>Additional Job DescriptionMinimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: <a href="http://www.uscis.gov/e-verify/employees" rel="nofollow noopener noreferrer" target="_blank">http://www.uscis.gov/e-verify/employees</a>

MUSC

UNIV - Administrative Coordinator I - Department of Neurosciences

Academic Research

Administrative Management

Administrative Skills

Biomedicine

Budgeting

Contract Management

Cost Control

Documentation

Event Management

Executive Assistant Skills 

FMLA (Family and Medical Leave Act of 1993)

Federal Laws and Regulations

Grant Administration/Management

High School Diploma

Human Resources

Inventory Management

Laboratory

Leadership

Logistics

Material Moving

Multitasking

Neuroscience

Office Management

Onboarding

Operational Support

Operations

Organizational Skills

Performance Reviews

Plan Meetings

Problem Solving Skills

Procurement Management

Project Tracking

Project/Program Coordination

Project/Program Management

Public Administration

Purchasing/Procurement

Record Keeping

Reimbursement

Reporting Skills

Seminars

Standard Operating Procedures (SOP)

State Laws and Regulations

Time Management

Travel Planning

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HCA Healthcare Co-FounderTrident Health is a 445-bed HCA Healthcare hospital system comprised of two acute care hospitals, HCA Healthcare Trident Hospital and HCA HealthCare Summerville Hospital and three freestanding emergency departments, Brighton Park Emergency, Moncks Corner Medical Center and Centre Pointe Emergency. Educate patients, families, and caregivers about the patient's medical condition, treatment plan, medications, possible side effects, and follow-up measures, ensuring complete understanding by translating complex medical terminology.

As the nation’s largest private employer of Registered Nurses, we’re honored by the trust of over 100,000 nurses and committed to supporting safe, high-quality care for which they can practice. That’s why more than 80% of our hospitals earn an A or B Leapfrog safety grade, rank in the top 5% nationally for patient outcomes through Health Grades, or are recognized as Magnet or Pathway to Excellence facilities. Join us!  <h5>Job Summary and Qualifications</h5>As a Registered Nurse, you will be responsible for delivering high-quality, patient-centered care in line with the requirements of the department and the standards of practice for the relevant state and specialty. Collaborating with medical providers and the care team, you will provide personalized, comprehensive, and compassionate care, following established nursing models such as "Assess, Perform, Teach, and Manage." You will also act as an advocate for patients, families, and caregivers, embodying the organization's vision, mission, and values to ensure an outstanding patient experience and positive clinical outcomes.What you will do in this role:<ul><li>Assess the patient's condition during admission and each scheduled shift, promptly identifying and reporting any changes in patient status.</li><li>Perform procedures, monitoring, or other functions as ordered by the medical provider(s), and ensure thorough and timely documentation of care administration in the patient's medical record. - Administer prescribed medications, monitor the patient for therapeutic response, and take appropriate action in the event of an unintended response to the medication.</li><li>Provide exceptional care by responding promptly to patient requests, proactively anticipating patient needs, and resolving them.</li><li>Educate patients, families, and caregivers about the patient's medical condition, treatment plan, medications, possible side effects, and follow-up measures, ensuring complete understanding by translating complex medical terminology.</li></ul><h6>What qualifications you will need:</h6><ul><li><ul><li>Associate Degree in Nursing or RN Diploma</li><li>Bachelor's Degree in Nursing Preferred</li><li>< 1 year applicable experience</li><li>Currently licensed as a registered professional nurse in the state(s) of practice and/or has an active compact license, in accordance with law and regulation</li><li>Basic Cardiac Life Support must be obtained within 30 days of employment start date</li></ul></li></ul><h5>Benefits</h5>HCA Healthcare Trident Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li>Wellbeing support, including free counseling and referral services</li><li>Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li>Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li>Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li>Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul><a class="neu-link has-tooltip" href="https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards" rel="noopener noreferrer nofollow" style="color:rgb( 0 , 74 , 153 )" target="_blank">Learn more about Employee Benefits</a>Note: Eligibility for benefits may vary by location.<blockquote class="neu-text--h4 neu-text--heavy neu-text--hca-orange neu-text--align-center neu-padding--20">"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder</blockquote>Trident Health is a 445-bed HCA Healthcare hospital system comprised of two acute care hospitals, HCA Healthcare Trident Hospital and HCA HealthCare Summerville Hospital and three freestanding emergency departments, Brighton Park Emergency, Moncks Corner Medical Center and Centre Pointe Emergency. We provide care to nearly 375,000 South Carolina Low country residents each year. Every day Trident Health's more than 2,600 employees, more than 500 physicians and more than 130 volunteers are dedicated to fulfilling our mission.Be a part of an organization that leverages our size to make a real impact in our industry! Our Talent Acquisition team is reviewing applications for our Medical Surgical RN Part TIme opening. Submit your application today and help advance the practice of nursing.<cite>We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</cite>

At its founding in 1968, Nashville-based HCA was one of the nation's first hospital companies. Today, we are the nation's leading provider of healthcare services, a company comprised of locally managed facilities that includes about 165 hospitals and 115 freestanding surgery centers in 20 states and England and employing approximately 204,000 people. Approximately four to five percent of all inpatient care delivered in the country today is provided by HCA facilities. Richard M. Bracken serves as Chairman of HCA and R. Milton Johnson is the company's President and Chief Executive Officer. HCA is committed to the care and improvement of human life and strives to deliver high quality, cost effective healthcare in the communities we serve. Building on the foundation provided by our Mission & Values, HCA puts patients first and works to constantly improve the care we give them by implementing measures that support our caregivers, help ensure patient safety and provide the highest possible quality. Investing in our communities is important to us. HCA typically invests about $1.5 billion annually to keep our facilities modern and up-to-date technologically and to expand and add services where needed. Focusing primarily on communities where the company is a leading healthcare provider, HCA selectively adds new facilities in order to better serve our communities. And because two HCA founders were physicians, we value highly the strong relationships we've created with local physicians. We endeavor to provide them with a wide array of services and modern facilities in order to help them deliver the best possible care.

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UNIV - Administrative Coordinator I - Department of Neurosciences MUSC

Medical Surgical RN Part TIme HCA Healthcare

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