UNKNOWN

FEED

Manage the timely acknowledgment of gifts and ensure that all types of donations (cash, pledges, matching gifts, grants, special events, in-kind donations, planned gifts, etc.) are properly documented and in accordance with IRS requirements. Proficiency in advanced computing functions such as downloads and merge/purge operations from the database, querying, and data analysis to generate ad hoc reports to meet specifications and create complex presentations, including advanced formatting.

YEAR

Ruff Start Rescue is a 501(c)3 nonprofit foster-based companion animal rescue based in Princeton, Minnesota, that serves the entire state. RSR rescues thousands of animals annually, including dogs, cats, and critters.Description: The Grants & Development  will support and contribute to the development team by managing Ruff Start Rescue’s donor database, overseeing the donation process, and ensuring timely gift processing and donor acknowledgment. This role will also play a key part in donor cultivation, stewardship, and in-kind donation coordination. Additionally, you will be responsible for all aspects of grant management, including, but not limited to grant writing, prospect research, reporting, grant fulfillment, and interdepartmental communication and collaboration. You will also manage development volunteers. Working closely with both the development and accounting teams, the Grants & Development Coordinator will represent Ruff Start Rescue with professionalism, organization, and a warm, donor-focused approach.Availability: This is a full-time, hourly position of 40 hours per week, requiring year-round full-time availability. The position follows a Monday–Friday, 8 am–4 pm schedule, with occasional nights and weekends as needed. Three days per week will be remote (work-from-home), and two days will be in the Princeton office. Fully remote work is not an option for this position.Lead and Supervise:<ul><li>Volunteer Donation Recorders</li><li>Volunteer Animal Supply Gift Coordinators</li><li>Grant Volunteer</li></ul>Essential Job Functions:Gift Processing and Data Management & Administrative Support<ul><li>Actively maintain the Development Team’s DMS (Donor Management System), updating pertinent information as it relates to donor actions, proposals, appeals, reports, gifts, planned giving, and relevant contact information.</li><li>Responsible for all gift processing in our DMS, along with designating donations for the accounting manager.</li><li>Ensure data integrity through accurate data entry and ongoing clean-up efforts</li><li>Manage the timely acknowledgment of gifts and ensure that all types of donations (cash, pledges, matching gifts, grants, special events, in-kind donations, planned gifts, etc.) are properly documented and in accordance with IRS requirements.</li><li>Provide administrative support to the Director of Development, </li><li>Assist with the writing and editing of appeals, acknowledgments, donor news, reports, and proposals</li><li>Prepare accurate research and reports on prospects and assemble materials for cultivation and solicitation visits for the Development Director, Development Officer, and Executive Director. </li><li>Collaborate with Accounting Manager. </li><li>Oversee the development of membership subscriptions and renewals -Examples: CFC, Guidestar, Charity Navigator</li><li>Other duties as assigned</li></ul>Grant Administration <ul><li>Provide prospect research for potential grant opportunities for programs, services, operations, and other needs within the organization</li><li>Maintain a list of timelines/deadlines and tasks associated with grants at all stages</li><li>Submit a minimum of 40 grants per fiscal year</li><li>Uphold relationships with foundation representatives and grantors as appropriate</li><li>Oversee post-award grant management, reporting, and communication with funders.</li><li>Collaborate with internal departments to ensure proper utilization of restricted funds in accordance with grant guidelines. Provide regular reminders and accountability to staff, track fund usage, and ensure timely and accurate reporting to funders.</li><li>Provide feedback and guidance to members of leadership pertaining to grant opportunities and secured funds to ensure compliance with funder guidelines and project parameters.</li><li>Provide monthly progress updates and reporting to the board, leadership and finance commitee on grant submissions, pipelines, and secured funds.</li></ul>Donor Cultivation & Stewardship <ul><li>Respond to internal and external constituents and project a professional image for Ruff Start through customer interaction and maintain a high degree of confidentiality as they work with donors, volunteers, staff, and the public.</li><li>Communicate with donors in person, on the phone, and by email.</li></ul>Volunteer Oversight<ul><li>Train and oversee volunteer Animal Supply Gift Coordinators to handle all incoming in-kind donation requests.</li><li>Train and oversee Development Volunteers</li><li>Maintain regular communication with volunteers; fill in whenever volunteer vacancies exist.</li><li>Update Donation Procedures and other donation training materials as needed</li><li>Ensure processes are efficient and effective; make recommendations and changes as needed</li></ul>Required qualifications:<ul><li>A passion for animals and Ruff Start Rescue’s mission. </li><li>Minimum of two years of experience with data entry and data management in a CRM</li><li>Minimum of 2 years experience with grant research, proposal writing, and managing grant timelines and reporting, preferably with a focus on animal welfare.</li><li>Minimum 2 years proven ability to meet grant submission deadlines and quotas annually and manage post-award requirements in a timely manner.</li><li>Proficiency in advanced computing functions such as downloads and merge/purge operations from the database, querying, and data analysis to generate ad hoc reports to meet specifications and create complex presentations, including advanced formatting. </li><li>Significant attention to detail and superior organizational skills</li><li>Excellent interpersonal and public relations skills, professional phone skills, written and verbal communication skills, with the ability to write and edit donor communications, grant reports, and other development materials.</li><li>Ability to self-start, prioritize, and multi-task, along with the ability to work quickly and efficiently.</li><li>Ability to quickly adapt to new equipment and technology, trends and organizational needs</li><li>Ability to work alongside and collaborate with all departments within the organization: Board of Directors, Finance Committee, Leadership, Staff and Volunteers.</li><li>Have access to reliable smartphone and computer with Zoom, phone call and email capabilities to host trainings/meetings, complete job duties and communicate with staff and funders.</li></ul>Preferred Qualifications:<ul><li>Associate’s or Bachelor’s degree in business, non-profit administration, finance, or a related field</li><li>Animal welfare experience in development, grants and programs</li><li>Strong communication, both written and verbal, and interpersonal skills to build relationships with funders, particularly those with an interest in animal welfare.</li><li>Demonstrates accuracy and thoroughness in managing grant details, timelines, and data, ensuring compliance with all requirements.</li><li>Experience with budget preparation and financial reporting for grants, ensuring funds are used effectively and in compliance with grant requirements.</li></ul>Physical Demands The physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <ul><li>Position involves sitting for extended periods of time while working at a computer terminal. Employee must be able to communicate effectively in a typical office environment with a standard level of office noise. Occasional standing, bending, walking and lifting (30 lbs) is also required. </li><li>Employee will be required to be a part of animal transport, which will expose the employee to animals (primarily dogs/cats), dirt, dust, uneven surfaces, and outdoor weather conditions. Noise will typically be moderate.</li></ul>Personal Characteristics:<ul><li>Positive Approach and Resilience</li><li>Proactive and Driven</li><li>Independent, Goal-Oriented Work Style</li><li>Integrity and Discretion</li><li>Dependable and Mission-Aligned</li></ul>Reports ToDirector of DevelopmentCompensation:$40,000- $50,000 Annually, Exempt, Salary PositionPTO <ul><li><ul><li>First-year 10 days, prorated from 90 days</li><li>Years 1 and 2 15 days (3 Weeks)</li><li>Year 3 and 4 20 Days (4 Weeks)</li><li>Year 5 and 6 25 Days (5 Weeks)</li><li>Year 7 + 30 Days (6 Weeks)</li><li>When an employee rolls over to a new year bracket, we would prorate from their anniversary day.</li><li><ul><li>Ruff Start Rescue recognizes seven paid holidays each year. Should a holiday fall on a weekend, the holiday will be observed on the workday closest to the holiday.</li></ul></li></ul></li><li>Employee Discount</li><li>Professional Development courses covers up to $200 annually. </li><li>Paid parental leave</li></ul>

Ruff Start Rescue

Grants & Development Coordinator

Accounting

Administrative Skills

Animal Transport

Budgeting

Communication Skills

Computer Skills

Computer Terminals

Customer Relations

Customer Relationship Management (CRM)

Data Analysis

Data Entry

Data Management

Data Processing

Data Quality

Detail Oriented

Donor Relations

Editing

Establish Priorities

Finance

Financial Reporting

Funding

Fundraising

Grant Administration/Management

Grant Awards

Grant Financials

Grant Writing

Interpersonal Skills

Leadership

Lift/Move 30 Pounds

Maintain Compliance

Multitasking

News Reporting

Nonprofit

Organizational Skills

Physical Demands

Presentation/Verbal Skills

Progress Reports

Proposal Writing

Public/Media/Press/Analyst Relations

Query Analysis

Regulatory Compliance

Research Grants

Restricted Funds

Smartphones

Stewardship

Telephone Skills

Time Management

Volunteer Management

Work From Home

Writing Skills

HiringThing

ADAPTED_NOW

With key internal and external stakeholders, assist in developing, improving and maintaining working relationships with the U.S. Military, local community leaders, partners and donors, and media representatives to enhance awareness and generate support of the USO mission, and to support successful program delivery.*. There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.

HOUR

Why join our team?With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it. Working for the USO isn't just a job – it's a calling, and we believe in doing what you love and loving what you do.A Certified Great Place to Work®Don’t just take our word for it—our people have spoken. According to the Great Place to Work® 2025–2026 survey:<ul><li>96% feel good about how we support the community</li><li>94% are proud to tell others they work at the USO</li><li>92% say their work has special meaning—it’s not “just a job”</li><li>91% felt welcomed from day one</li><li>Over 88% agree all employees are treated fairly, regardless of race or gender</li></ul>The Center Operations Specialist position is responsible for executing the day-to-day operations of one or more USO Centers, providing excellent customer service, and maintaining a safe, friendly, and inviting environment for service members. This position also manages and delivers, and may assist in designing, high quality, self-sustaining and cost-efficient programs, events and activities in locations surrounding the Center(s). It provides valuable, engaging and memorable experiences for military service members and their families, and may also guide and administer volunteers.Principal Duties and Responsibilities (*Essential Duties)<ul><li>Execute day-to-day Center operational procedures, ensuring a cost-effective, safe, welcoming and clean environment. Monitor and maintain facilities and equipment so that they are well-maintained and ready-to-use. Enforce sanitary and food-handling guidelines and regulations.*</li><li>Engage and interact with Center visitors, and serve as a subject matter expert about its amenities, tours, classes, programs and services; troubleshoot to resolve issues. May direct and manage vendors.*</li><li>Help to maintain Center operations within budget. Monitor and maintain, and accurately report on inventory, and handle cash. Provide data for financial, operational and statistical reports as requested. Provide ad hoc reports as required.*</li><li>Create and maintain a Standard Operating Procedure file that details local operational procedures and Center activities to enable prompt reporting, easy rotation and follow-on.*</li><li>As directed by Center Operations Manager or other leaders, help to plan and oversee, and lead the execution of, operational areas which may include programs, logistics, inventory management, budget, social media and database management.*</li><li>Assist with operations and programs communications and awareness. Compile and prepare announcements, stories and photos for social media, local media representatives and website publications, ensuring that content conforms to USO media guidelines.*</li><li>Deliver, or assist in managing the planning and evaluation of new and existing USO programs, activities and events on and off US military installations, including coordinating all functions, materials and assets to ensure that these programs, activities and events are effective and run efficiently.*</li><li>Assist Center Operations Manager or higher-level colleagues in reviewing USO programs and service needs within assigned area, including helping to research and recommend new programs and services. Implement any resulting program, event or activity changes.*</li><li>With key internal and external stakeholders, assist in developing, improving and maintaining working relationships with the U.S. Military, local community leaders, partners and donors, and media representatives to enhance awareness and generate support of the USO mission, and to support successful program delivery.*</li><li>Coordinate with Center colleagues to ensure appropriate and adequate resources including volunteers, materials, and supplies are available for all programs, events, and activities. Serve as a programs resource to colleagues and oversee volunteer participation.*</li><li>Communicate key information to volunteers, including shift openings, policy changes, development opportunities, etc. Maintain and generate reports from the volunteer database related to hours worked, applications in process/received, etc.*</li><li>Direct prospective volunteers through the application process. Help coordinate on the job training for volunteers. Implement volunteer recognition events and run reports – e.g., award milestone/birthdays, etc. Communicate volunteer improvement suggestions to USO colleagues. Submit Volunteer of the Quarter nominations.*</li><li>May be required to operate a USO or personal motor vehicle.</li><li>Other duties as assigned, including backfilling for Center Operations Manager or other positions, as directed by senior leaders.</li></ul>Job Specifications<ul><li>High School Diploma or equivalent.</li><li>2+ years work experience in event management, marketing, retail, customer service, recreation facility or related role. Relevant experience in a non-profit, military, multicultural and/or global organization preferred.</li><li>Strong interpersonal, customer service and problem-solving skills. Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism.</li><li>Proficiency using computers and electronics equipment. Working knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite. General knowledge of various software, applications, and programs including but not limited to volunteer management software and social media platforms. Experience with Digital Cheetah preferred.</li><li>Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.</li><li>Demonstrated ability to show initiative, self-motivation, and attention to detail with the ability to manage multiple projects with competing priorities. Ability to quickly and easily adapt to changing organizational needs.</li><li>Ability to achieve desired results while working collaboratively in a team environment.</li><li>Ability to perform basic math and follow proper cash/donation handling and reporting procedures, business/accounting functions including project management and budget reconciliation.</li><li>Willingness and ability to work non-standard hours as needed.</li><li>General knowledge of military community preferred.</li><li>Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver’s license.</li><li>Ability to obtain and maintain a valid United States passport and valid foreign driver’s license* (in applicable locations/regions)</li><li>Must be a strong advocate of the USO’s mission.</li></ul>Details<ul><li>This position is located at Camp Ripley. Preference will be given to local candidates within commuting distance to the location.</li><li>The hourly rate for this position is $20.00 per hour.</li><li>This is a temporary position that will end mid-September (10 hours per week).</li><li>Resume and cover letter are required for full consideration.</li><li>Background check – education, criminal and driving required.</li><li>The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.</li></ul>If that’s not enough to convince you, here are some direct quotes from employees:<ul><li>The organization truly cares about the people who work here.</li><li>There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.</li><li>Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.</li><li>The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.</li><li>The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of.</li></ul>Apply today. Join the mission. Join Team USO.

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Grants & Development Coordinator Ruff Start Rescue

Center Operations Specialist - Part-Time, Temporary USO

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