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The Volunteer and Events Coordinator is responsible for the recruitment, training, and management of volunteers for United Way’s ReadingPals early literacy initiative, as well as supporting additional volunteer-driven projects. Conduct training sessions for new and returning volunteers, including topics such as literacy instruction, mentoring best practices, social-emotional learning, curriculum implementation, English language learners, and diversity awareness.

<div><strong>Position Description:</strong></div><div><strong>Position Title: </strong>Volunteer and Events Coordinator<br/><strong>Date:   </strong>March 2026</div><div><br/></div><div><strong>Reports to:</strong> Executive Director, United Way of Suwannee Valley.</div><div><br/></div><div><strong>Position Summary:<br/></strong><br/></div><div>The Volunteer and Events Coordinator is responsible for the recruitment, training, and management of volunteers for United Way’s ReadingPals early literacy initiative, as well as supporting additional volunteer-driven projects. This role places a strong emphasis on developing and executing strategic recruitment plans to engage volunteers who serve kindergarten students in Columbia, Hamilton, and Suwannee Counties.<br/><br/></div><div>The coordinator works collaboratively with community partners, including United Way committees to ensure program success. In addition, this position oversees the planning and execution of United Way events and supports the organization’s overall marketing and outreach efforts.</div><div>The ideal candidate is a self-starter who demonstrates excellent customer service, strong listening and communication skills, and the ability to build relationships, solicit sponsorships, and work effectively in a team environment.</div><div><br/><strong>Key Responsibilities:<br/></strong><br/></div><div><strong>Event Planning and Execution:</strong></div><ul><li>Plan, coordinate, and execute United Way events throughout the year, from concept to completion.</li><li>Secure sponsorships, including cash contributions and in-kind donations.</li><li>Coordinate silent auction procurement and management.<br/><br/></li></ul><div><strong>Volunteer Recruitment and Engagement (ReadingPals Program):</strong></div><ul><li>Develop and implement effective volunteer recruitment strategies targeting workplace campaigns, parent-teacher organizations, civic groups, and faith-based communities.</li><li>Conduct training sessions for new and returning volunteers, including topics such as literacy instruction, mentoring best practices, social-emotional learning, curriculum implementation, English language learners, and diversity awareness.</li><li>Provide ongoing stewardship and engagement opportunities to deepen volunteer connection to United Way’s mission.</li><li>Plan and coordinate volunteer activities that support education initiatives.</li><li>Research and maintain relationships with corporate and community partners.</li><li>Develop and distribute promotional materials to support volunteer recruitment.</li><li>Promote ReadingPals through traditional and digital media channels, including social media platforms and email marketing.<br/><br/></li></ul><div><strong>Marketing and Communications:</strong></div><ul><li>Develop and implement engaging content to enhance brand awareness and promote United Way initiatives.</li><li>Support the execution of communication strategies to ensure consistent messaging and branding.</li><li>Write and distribute press releases and media advisories.</li><li>Manage and grow the organization’s presence across social media platforms, including Facebook, LinkedIn, Instagram, and others.</li><li>Create and maintain content for newsletters, websites, and marketing materials.</li><li>Integrate digital communications into overall marketing efforts.</li><li>Monitor and analyze website and social media metrics to improve performance and engagement.</li><li>Stay informed of best practices within the United Way network.<br/><br/></li></ul><div><strong>Volunteer Administration:</strong></div><ul><li>Maintain and update the volunteer database, including tracking participation and committee involvement.</li><li>Plan and implement volunteer recognition initiatives, including:<ul><li>Annual Volunteer Appreciation Event.</li><li>Quarterly volunteer e-newsletters.<br/><br/></li></ul></li></ul><div><strong>General Responsibilities:</strong></div><ul><li>Perform additional duties as assigned.</li><li>Demonstrate a strong commitment to United Way’s Code of Conduct.</li><li>Adhere to all organizational policies and procedures.</li><li>Contribute to a collaborative team environment and support organizational goals.</li><li>Provide leadership through professionalism, initiative, and knowledge sharing.<br/><br/></li></ul><div><strong>Position Relationships:</strong></div><ul><li><strong>External:</strong> General public, volunteers, school personnel, community partners, and vendors.</li><li><strong>Internal:</strong> Reports to Executive Director; collaborates with United Way staff and volunteers.</li></ul><div><br/><strong>Qualifications and Requirements:</strong></div><ul><li>High school diploma required, bachelor’s degree or equivalent work experience preferred.</li><li>Minimum of two (2) years of relevant professional experience.</li><li>Excellent written and verbal communication skills, including strong grammar and proofreading abilities (required).</li><li>Strong organizational and time management skills.</li><li>Proficiency in Microsoft Office and design/communication tools such as Canva.</li><li>Demonstrated ability to meet and exceed goals.</li><li>Ability to work independently and manage multiple priorities in a fast-paced environment.</li><li>Strong interpersonal skills with the ability to build and maintain effective relationships with diverse stakeholders.</li><li>Ability to exercise sound judgment and decision-making.</li><li>Willingness to actively support and participate in United Way programs and events.</li><li>Availability to work evenings and weekends as needed, with a minimum expectation of two (2) times per month.</li></ul>

United Way of Suwannee Valley

Volunteer and Event Coordinator

Analysis Skills

Best Practices

Brand Marketing (Branding)

Campaigns

Communication Skills

Content Development

Customer Support/Service

Diversity

English Language

Event Management

Exceeded Sales Goal

Facebook Application Development

Funding

High School Diploma

Improvement Metrics

Interpersonal Skills

Kindergarten

Leadership

LinkedIn

Literacy

Marketing

Marketing Communications

Mentoring

Microsoft Office

Multiplatform/Cross-Platform

Multitasking

Newsletter

Online Marketing

Organizational Skills

Performance Management

Performance Metrics

Presentation/Verbal Skills

Press Releases

Procurement Management

Promotional Programs

Proofreading

Recruiting Strategy

Social Media

Stewardship

Strategic Planning

Team Player

Time Management

Training/Teaching

Volunteer Management

Web Site Monitoring

Writing Skills

eSourcing

Betterteam

Provincial Senior Living proudly manages lifestyle-driven Independent Living communities across the United States, united by a shared purpose to enrich the lives of seniors and Team Members alike. We continually aspire and invest in learning and development opportunities that support our team members’ professional growth, helping every team member build a fulfilling and purpose-rich career.

<p>Provincial Senior Living proudly manages lifestyle-driven Independent Living communities across the United States, united by a shared purpose to enrich the lives of seniors and Team Members alike. Serving thousands of residents and families in more than 13,000 units, we operate with a deep commitment to our foundational Pillars of Excellence, ensuring personalized care, hospitality, and lasting connection. As part of one of the largest senior living families in the U.S., Provincial communities have earned Great Place to Work® certifications from 2022–2026. Provincial is a place where purpose and culture come together to create meaningful work and extraordinary career pathways. We continually aspire and invest in learning and development opportunities that support our team members’ professional growth, helping every team member build a fulfilling and purpose-rich career.</p><p><strong>We offer rewarding career opportunities that include:</strong></p><ul><li>Competitive wages </li><li>Access to wages before payday </li><li>Flexible scheduling options with full-time and part-time hours </li><li>Paid time off and Holidays (full-time) </li><li>Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time) </li><li>401(K) with employer matching </li><li>Paid training </li><li>Opportunities for advancement </li><li>Meals and uniforms </li><li>Employee Assistance Program </li></ul><p><strong>Our community is looking for a</strong><strong> Part Time Celebrations Coordinator </strong><strong>to join our </strong><strong>team.</strong>  </p><p>The Activities Coordinator assists in the development and oversight of resident services, including planning and coordinating opportunities for residents that promote a level of health, wellbeing, engagement and growth. </p><p><strong>Responsibilities</strong><strong>:</strong></p><ul><li>Assists in planning, scheduling and conducting programs that provide physical, intellectual, social, emotional and spiritual opportunities for the residents. </li><li>Assists, invites and encourages residents to participate in activities. </li><li>Assesses, plans and manages facilitation of a comprehensive activities program utilizing team members and volunteers. </li><li>Attends all community planned functions and coordinates event from beginning to end including set-up, running, and breaking down for the event. </li><li>Helps plan appropriate programs for holidays and special events. </li><li>Coordinates holiday decorations for the community. </li><li>Coordinates with other departments to ensure that all equipment and supplies are available for activities and special events. </li><li>Plans, coordinates and facilitates appropriate mixed group (assisted living and Memory Care) activities. </li><li>Facilitates regularly scheduled and specialized activities (in the Memory Care program). </li><li>Maintains activity areas in an orderly manner. </li><li>Assists in maintaining an inventory of activity and programming supplies, games, programs and craft services. </li><li>As applicable, responsible for daily care of any animals and/or plants within the activities program and services. </li><li>Prepares and organizes a calendar of events.  Submits the calendar to the Executive Director for final approval. Posts and distributes the calendar. </li><li>Distributes community newsletter. </li><li>Meets with new residents to introduce the program. </li><li>Assists Director in leadership of wellness program. </li><li>Organizes and supervises a volunteer staff. </li><li>Addresses resident groups and other groups on subjects of common interest. </li><li>Maintains a database and prepares reports on resident assessments, participation and satisfaction. </li><li>Other duties as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Associate's degree or equivalent from two-year college or technical school is preferred </li><li>One to three years experience preferred in assisted living, long term care or experience/exposure to the senior population.</li></ul><p><strong><em>If having a direct impact on the lives of others is appealing to you, apply today and join our team!</em></strong></p><p>EOE D/V</p>

The Atrium at Gainesville

Part Time Activities Assistant

Assisted Living

Calendar Management

Database Administration

Employee Assistance Plan

Games Programming

Inventory Management

Long-Term Care

People Management

Reporting Skills

Team Building

HiringThing

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Volunteer and Event CoordinatorUnited Way of Suwannee Valley

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