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ADAPTED_NOW

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Legal Secretary

With regional offices across the Midwest and Southeast, our portfolio spans more than $5 billion in projects across diverse markets, including education, healthcare, hospitality, multi-unit housing, mixed-use, senior living, manufacturing, and industrial sectors. If you have a take-charge, positive attitude and love to be part of a hard-working team, we are looking for a Legal Administrative Assistant to work in partnership with the Legal department and support our Chief Legal Officer.

ACTIVE

Legal Administrative AssistantOffice Location: 601 First Street NW, Grand Rapids, MI 49504Position Classification: Full-Time Regular If you have a take-charge, positive attitude and love to be part of a hard-working team, we are looking for a Legal Administrative Assistant to work in partnership with the Legal department and support our Chief Legal Officer. Some of the Administrative Assistant duties include preparing confidential and sensitive documentation, managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act with minimal guidance or direction. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Chief Legal Officer, our clients and guests. This role reports to the Chief Legal Officer & VP of Strategic Partnerships. This is a terrific opportunity to utilize your organizational and interpersonal communication skills while being a part of a collaborative legal team. If this opportunity interests you, please apply online today by submitting your cover letter and resume. Responsibilities<ul><li>Performs a variety of administrative and executive support tasks which are highly confidential and sensitive in nature. </li><li>Coordinates and facilitates the executive’s calendar to arrange appointments, meetings, and conferences. </li><li>Welcomes guests and clients by greeting them in person or via Zoom.</li><li>Provides administrative support for the legal, risk and strategic initiatives of the team.</li><li>Researches, compiles, assimilates and prepares confidential and sensitive documents and briefs the executive regarding contents. </li><li>Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organizes documents, handles some matters personally and forwards appropriate materials to the executive and staff. </li><li>Composes letters and memoranda in response to incoming mail or calls. </li><li>Prepares agendas and collects materials for meetings, internal and external speeches and conferences: coordinates with other departments.</li><li>Takes minutes and keeps records as required. </li><li>Reviews, proofreads, and edits documents prepared for or by the Legal Department. </li><li>Organizes electronic files.</li><li>Compiles and maintains records, statistical information, and reports. </li><li>Makes arrangements, prepares itineraries, prepares and compiles travel vouchers and maintains all travel records. Submits expense reports on behalf of executive. </li><li>Performs highly responsible complex duties as a confidential assistant in relieving the executive of administrative and operational details of his/her department. </li><li>Represents the executive by attending meetings in the executive's absence; speaking for the executive.</li><li>May assist with contract management system. </li><li>Performs other duties as assigned. </li></ul>Requirements<ul><li>Associate’s degree required (Bachelor’s degree preferred) with a minimum of 3 years of executive administration experience. Prefer experience in the legal industry.</li><li>Excellent grammar, proofreading and organizational skills. </li></ul><ul><li>Must possess the ability to organize, prioritize, and manage multiple tasks.</li></ul><ul><li>Must possess superior oral and written communication and interpersonal skills. </li></ul><ul><li>Must have the ability to work independently.</li></ul><ul><li>Technical expertise in MS Office, including strong skills in Excel, Word, Outlook, PowerPoint</li></ul><ul><li> Prefer familiarity with corporate, real estate, construction or insurance documents and structures.</li></ul>BenefitsAt Rockford, we believe that investing in our people is essential to our success. We offer a competitive compensation package along with a 401(k) plan featuring a company match to help you plan for the future. Our team members have access to comprehensive healthcare coverage, generous paid time off, and flexible work schedules that support work-life balance. We encourage continued growth through tuition reimbursement and professional development opportunities, and we promote well-being through on-site health and wellness programs. Rockford also provides industry-leading technology to empower our teams and offers meaningful ways to give back through volunteer time off and partnerships with local organizations. Joining Rockford means more than just a job. It’s an opportunity to shape your career while helping to build stronger communities.Who We AreAt Rockford, we’re not just building structures - we’re shaping neighborhoods, businesses, and communities that stand the test of time. As a nationally recognized leader in construction, development, and property management, we’re proud to be ranked among the top 200 contractors in the country by Engineering News-Record. With regional offices across the Midwest and Southeast, our portfolio spans more than $5 billion in projects across diverse markets, including education, healthcare, hospitality, multi-unit housing, mixed-use, senior living, manufacturing, and industrial sectors.What sets Rockford apart is our People First mentality - an unwavering commitment to valuing our team members, clients, and communities. We believe the best work happens when people feel supported, empowered, and inspired. Our culture is grounded in safety, collaboration, and a relentless pursuit of quality. If you're looking to make a meaningful impact while growing your career alongside dedicated professionals, we’d love to build something great together.Environmental FactorsThe work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction.Rockford Construction is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford Construction will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.

Rockford

Legal Administrative Assistant

Workable

OFFSITE

Volunteer Coordinator

Since its inception in 2002, Kids' Food Basket has grown from serving 125 students in Kent County to serving thousands of children daily across four counties (Kent, Muskegon, Ottawa, and Allegan) with healthy nourishing meals through our flagship Sack Supper program and other community-driven meal provision programming. In addition, over the past two decades, Kids' Food Basket has also increased healthy food access for our communities through the growth and distribution of sustainably grown vegetables and fruits on our chemical-free, sustainable farms.

Salary

HOUR

Position Summary: The Volunteer Experience Coordinator is responsible for the volunteer experience from beginning to end, provides excellent customer service, loads delivery vans, and assists volunteers. Supports set up of food for each volunteer shift. Organizational Values: Kids' Food Basket believes all children have a right to equitable, consistent access to the nutrition they need to grow. Since its inception in 2002, Kids' Food Basket has grown from serving 125 students in Kent County to serving thousands of children daily across four counties (Kent, Muskegon, Ottawa, and Allegan) with healthy nourishing meals through our flagship Sack Supper program and other community-driven meal provision programming. In addition, over the past two decades, Kids' Food Basket has also increased healthy food access for our communities through the growth and distribution of sustainably grown vegetables and fruits on our chemical-free, sustainable farms. Nourishing healthier generations of children is at the core of Kids' Food Basket's mission and is what we strive for daily through our five commitments: • We Nourish our future by providing ready to eat healthy food on a daily basis to children in need, • We Grow by increasing healthy food access for our communities through the growth and distribution of sustainably grown vegetables and fruit, • Our community Learns through the use of our facilities and farmland as classrooms to foster learning and empowerment across economic barriers, • We Engage our diverse community to work for Good Food for all, • We Advocate for systems change by educating our community and legislators about our work, while supporting efforts that improve systems and empower families to break down the cycle of poverty and hunger. Job Responsibilities: 1. Oversees and coordinates the volunteer experience which includes greeting, checking in, orienting to the daily tasks, leading equity focused tours, educating on the mission, and answering questions. 2. Communicates with the volunteers and facilitators on daily responsibilities and output goals. 3. Leads day, evening and/or weekend volunteer sessions. This includes assisting with product set-up, ensuring health department rules and regulations are followed, and maintaining volunteer and staff safety. 4. Assists with moving and lifting containers up to 50 pounds into vehicles on daily basis. 5. Navigates CRM volunteer management system by creating volunteer accounts and scheduling volunteers. 6. Administers the volunteer program, including answering phone calls and responding to emails in a timely manner. 7. Supports the intake of in-kind donations, including unloading vehicles and weighing/sorting donations. 8. Supports the intake of food deliveries from vendors and coordinating the logistics of food items within the warehouse. 9. Understands and monitors food safety protocols according to ServSafe guidelines. 10. Provides general program support. 11. Travel may be needed to regional locations to support staff. 12. Supports volunteer program by maintaining a flexible schedule conducive to volunteer shift times. Schedule varies through seasons and special events. 13. Other duties as assigned. Supervision Received: General Direction: Plans and arranges own work. Uses a wide range of procedures to accomplish assigned objectives. Supervisory Responsibilities: No supervision: No supervisory responsibilities. Education & Experience: 1. High school diploma required. Associate degree preferred. 2. Two (2) or more years of administrative, volunteering, customer service or other related experience. 3. Valid driver's license. Other Knowledge, Skills & Abilities: 1. Proficient in Microsoft Office Suite. 2. Experience with CRM or volunteer management systems. VolunteerHub preferred. 3. Excellent written and verbal communication skills. 4. Ability to solve problems, analyze systems and data, and make suggestions for improvement. 5. Comfortable speaking in front of groups, making presentations, and leading groups. 6. Ability to articulate and connect with volunteers to build rapport and sharing about mission. 7. Basic understanding of stewardship and community outreach. 8. A sense of optimism and an assets-based way of viewing people and situations. 9. Ability to effectively interact with a diverse population from a variety of ethnic and socioeconomic backgrounds. 10. Have a desire to develop a basic understanding of hunger and poverty issues in West Michigan. Physical Conditions: Average Daily Physical Requirements <ul><li>Work in stationary position: Less than 2 hours </li><li>Move about work area: 2 to 5 hours </li><li>Use hands/fingers to handle or feel: More than 5 hours </li><li>Reach with hands and arms: 2 to 5 hours </li><li>Ascend/Descend (stairs/ladder/etc.): On Occasion </li><li>Bend, stoop, kneel, crouch, or crawl: On Occasion </li><li>Communicate with various parties: More than 5 hours </li><li>Detect flavors or smells: None </li><li>Ability to push, pull, and lift up to 50 pounds: 2 to 5 hours </li><li>Visual acuity: More than 5 hours </li><li>Read and understand written word: More than 5 hours </li><li>Drive/Travel: Less than 2 hours </li><li>Operate computer and general office machines: 2 to 5 hours </li><li>Operate Machines: Warehouse Equipment: Less than 2 hours </li></ul>Environmental Conditions: <ul><li>Average Daily Environmental Conditions </li><li>Normal office environment: No exposure to extreme heat, cold, noise or chemicals or hazardous equipment: 2 to 5 hours </li><li>Warehouse environment: Exposure to dust, warehouse equipment, varied temperatures, and noise: 2 to 5 hours </li><li>Farm: Regular and continuous exposure to outside elements such as weather, animals, insects, etc.: On Occasion </li><li>Travel: Limited exposure to outside elements: Less than 2 hours </li></ul> This job description does not list all duties of the job. Employees may be asked by management to perform other duties as needed. The Company reserves the right to revise this job description at any time. This job description is not a contract for employment and does not infringe upon the Company's at-will employment status. Salary Description $22.12/hr. min

Kids Food Basket

Volunteer Experience Coordinator

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FULL_TIME

OTHER

Legal

Answers a wide variety of inquiries from the public, court personnel, defense attorneys and law enforcement personnel and determines how to prioritize tasks for efficient and effective representation. Activities include preparing and processing legal documents, files and correspondence, maintaining case files and providing general legal administrative support.

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan. Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty.  A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We were recently identified as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being. We have also received the Impact Award for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team! Job SummaryProvide litigation and administrative support for the legal staff of the Public Defender Office and Director. Activities include preparing and processing legal documents, files and correspondence, maintaining case files and providing general legal administrative support. Starting Wage: $24.74 per hour to start, Full-TimeExcellent Benefits Plan:  Health benefits begin on the first of the month after your hire date- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)- County-funded Health Savings Account with our two high-deductible medical plans- County-paid employee life insurance coverage- County-paid short-term disability coverage, up to 52 weeks- Generous retirement plan, including a county contribution of 7% of your annual earnings- Tuition Reimbursement Program for college degree courses- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.- 13 paid holidays, in addition to PTO- FREE use of Allegan County government's two fitness centers Responsibilities and Duties:<ol><li>Responsible for administrative tasks such as and not limited to: typing, proofreading, editing and filing legal documents, forms and reports and correspondence related to litigation. Maintains files and keeps records organized and up to date.</li><li>Answers a wide variety of inquiries from the public, court personnel, defense attorneys and law enforcement personnel and determines how to prioritize tasks for efficient and effective representation.</li><li>Assists with coordinating staff meetings and other large department gatherings.</li><li>Manage daily notices, internal and external schedules and multiple calendars.</li><li>Prepares jury information for Public Defender’s Office. Maintains Witness/subpoena information for efficient use of resources.</li><li>Maintains department supplies inventory, including placing orders and distribution of supplies, legal forms and law library resources.</li><li>Receives, date stamps, processes and distributes mail and other documents. </li><li>Ensures that procedures and manuals are documented and updated as necessary.</li><li>Performs other administrative functions & projects as assigned.</li></ol>Education: <ul><li>High School Diploma or GED equivalent</li></ul>Experience: <ul><li>Two (2) years of experience in customer service, administrative and legal matters.</li><li>Two (2) year of experience with computer software and equipment including the use of a multiple line phone system.</li></ul>Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization report is available on our website:<a href="https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000" rel="nofollow" style="color:#0563c1;text-decoration:underline">https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000</a>Powered by JazzHR

Allegan County

Legal Specialist

partner JazzHR

Volunteer Legal jobs in Ada, MI on your radar? Find the best of them right here on Monster.

Volunteer Legal Jobs in Ada, MI

Rockford

Kids Food Basket

Allegan County