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The position is responsible for analyzing expenses and Accounts Receivable balances and collections, preparing Third Party restricted fund reconciliations, assisting with financial audits, and attending training for federal and other grant awards. Keeps current on pertinent laws related to the assigned area of accounting and ensures accounting records are in compliance with federal, state, local, private, and institutional requirements.

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: <ul><li>Social Security Number</li><li>Date of Birth</li><li>Age</li><li>Citizenship Status</li><li>Gender</li><li>Ethnicity/Race</li><li>Marital Status</li><li>Applicant Photos </li></ul>* A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Job Description Department: Business Office (Accounts Receivable) General Statement of Job The Accounting Specialist assists with various accounting functions in the Accounts Receivable area of the Business Office. The position is responsible for analyzing expenses and Accounts Receivable balances and collections, preparing Third Party restricted fund reconciliations, assisting with financial audits, and attending training for federal and other grant awards. Specific Duties and Responsibilities Essential Functions: <ul><li>Maintains and reconciles general ledger and subsidiary ledger accounts.</li><li>Oversees assigned accounting functions in the Accounts Receivable area of the Business Office.</li><li>Prepares and enters journal entries and budget changes.</li><li>Prepares management reports.</li><li>Assists in the annual preparation of Restricted Third-party fund budgets.</li><li>Performs, monitors, and records all necessary account receivable entries.</li><li>Provides customer service to students, other departments, and/or vendors, as needed.</li><li>Investigates discrepancies and resolves questions and issues related to assigned accounting functions.</li><li>Assists with the day-to-day functions of the Accounts Receivable area.</li><li>Maintains record retention of all Business Office documents.</li><li>Keeps current on pertinent laws related to the assigned area of accounting and ensures accounting records are in compliance with federal, state, local, private, and institutional requirements.</li><li>Performs other duties as assigned.</li></ul> Required Education and Experience <ul><li>Bachelor's degree in Accounting or related field required.</li><li>At least two (2) years of accounting experience required.</li><li>Experience in a higher education institution, preferred.</li></ul> Required Knowledge, Skills and Abilities <ul><li>Excellent oral, written and interpersonal communication skills.</li><li>Excellent time management and organizational ability.</li><li>Ability to define problems, collect data, establish facts, and draw valid conclusions.</li><li>Ability to work independently and use analytical reasoning, with an ability to conduct research, data analysis and resolve complex problems.</li><li>Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.</li><li>Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, Outlook, the Windows environment, and internet research skills.</li><li>Familiarity with accounting functions and compliance with laws pertaining to assigned functions.</li><li>Proficient with ten-key by touch.</li><li>Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.</li><li>Ability to work independently as well as a team player within the department and with others.</li><li>Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.</li><li>Demonstrates commitment to achieving the vision and mission of South Texas College.</li><li>Demonstrates a strong work ethic with a positive attitude.</li><li>Ability to read, analyze, and interpret general business periodicals, profession</li></ul>

South Texas College

Specialist - Accounting

10-key (Tenkey) Numeric Keypad

Accounting

Accounts Receivable

Analysis Skills

Budgeting

Communication Skills

Computer Skills

Credit and Collections

Customer Support/Service

Data Analysis

Data Collection

Detail Oriented

Educational Accreditation

Environmental Research

Establish Priorities

Expense Analysis

Federal Grants

Financial Audit

General Ledger Accounting

Grant Awards

Higher Education

Internet Research

Internet Technology

Interpersonal Skills

Journal Entries

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Windows Operating System

Microsoft Word

Multitasking

Organizational Skills

Problem Solving Skills

Reconciliation

Record Keeping

Regulatory Compliance

Reporting Skills

Research Skills

Restricted Funds

Team Player

Time Management

Willing to Travel

Writing Skills

Broadbean

Perform three-way matching for purchase orders, receipts, and supplier invoices, using AP automation tools and workflows in Workday to ensure efficient and accurate invoice processing. The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members.

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: <ul><li>Social Security Number</li><li>Date of Birth</li><li>Age</li><li>Citizenship Status</li><li>Gender</li><li>Ethnicity/Race</li><li>Marital Status</li><li>Applicant Photos </li></ul>* A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Job Description Department: Business Office (Accounts Payable) General Statement of Job The Accounts Payable Accounting Assistant is responsible for, among other duties: invoice processing, research, supplier payments, reviewing billing inquiries, and disputes. Ensures timely payment of invoices to suppliers. Assists employees with accounts payable guidelines and procedures and uses judgement to analyze supplier accounts, in addition to other related duties. Specific Duties and Responsibilities Essential Functions: <ul><li>Responsible for timely payments by processing reconciliation of supplier along with review and clearing of monthly staff reports.</li><li>Perform three-way matching for purchase orders, receipts, and supplier invoices, using AP automation tools and workflows in Workday to ensure efficient and accurate invoice processing.</li><li>Reconcile vendor statements, maintaining vendor accounts, and resolve discrepancies in a timely manner.</li><li>Payments processed include but are not limited to supplier invoicing and performs review of payment related to prepaid expenses and IRS documentation.</li><li>Assists and participates with AA Roundups and How-To sessions as needed.</li><li>Provides excellent customer service to South Texas College faculty and staff as well as external requesters.</li><li>Responsible and accountable for all tasks and responsibilities assigned.</li><li>Assists and cross trains between related positions within department and assists other Business Office departments as needed.</li><li>Complies with South Texas College policies and department procedures.</li><li>Performs other duties as assigned.</li></ul> Required Education and Experience <ul><li>To qualify, one of the following must be met:<ul><li>Associate's degree</li><li>A minimum of 60 earned college hours</li></ul></li><li>At least one (1) year of accounting experience, preferred.</li><li>Experience in a higher education institution, preferred.</li></ul> Required Knowledge, Skills and Abilities <ul><li>Excellent oral, written and interpersonal communication skills.</li><li>Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.</li><li>Familiarity with business practices and willingness to become familiar with departmental goals.</li><li>Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.</li><li>Ability to work independently as well as a team player within department and with others.</li><li>Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.</li><li>Demonstrated commitment to achieving the vision and mission of South Texas College.</li><li>Ability to read and interpret business related documents and procedure manuals. </li><li>Ability to write routine reports and correspondence.</li><li>Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.</li><li>Ability to deal with problems involving several concrete variables in standardized situations.</li></ul> Checks, Certificates, Licenses, and Registrations <ul><li>Security Se</li></ul>

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Specialist - Accounting South Texas College

Assistant - Accounting South Texas College

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