FULL_TIME

FEED

YEAR

As the Erie office continues to grow, the Receptionist / Administrative Assistant may assume additional responsibilities to support agency operations, including intake, human resources, scheduling, compliance, and other administrative functions. The Receptionist / Administrative Assistant serves as the first point of contact for patients, caregivers, visitors, referral sources, and staff members entering or contacting the agency.

IDEAL HOME HEALTH CARE, LLCJOB DESCRIPTIONJOB TITLE: Receptionist / Administrative Assistant REPORTS TO: AdministratorA. BASIC PURPOSEThe Receptionist / Administrative Assistant serves as the first point of contact for patients, caregivers, visitors, referral sources, and staff members entering or contacting the agency. This position is responsible for maintaining efficient front office operations, providing excellent customer service, and supporting administrative functions across multiple departments.As the Erie office continues to grow, the Receptionist / Administrative Assistant may assume additional responsibilities to support agency operations, including intake, human resources, scheduling, compliance, and other administrative functions.B. PRIMARY RESPONSIBILITIES<ol><li>Greet and assist visitors, patients, caregivers, applicants, and referral sources in a professional and courteous manner.</li><li>Answer, screen, and route incoming telephone calls and respond to general inquiries.</li><li>Receive and distribute mail, packages, faxes, and other correspondence.</li><li>Maintain an organized and professional reception area.</li><li>Assist with scanning, copying, filing, and organizing agency records and documentation.</li><li>Perform data entry and maintain accurate electronic and paper records.</li><li>Assist with scheduling appointments, interviews, meetings, and training sessions.</li><li>Support caregivers and office staff with routine administrative requests.</li><li>Monitor office supply inventory and assist with ordering supplies as needed.</li><li>Assist with collecting and organizing onboarding, compliance, and credentialing documents.</li><li>Support Intake, Human Resources, Scheduling, Nursing, and Administrative departments with clerical tasks as assigned.</li><li>Maintain confidentiality of patient, employee, and agency information in accordance with HIPAA and company policies.</li><li>Assist with special projects and additional administrative duties as assigned.</li></ol>The primary responsibility statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.HUMAN RELATIONS<ol><li>Must maintain a professional attitude and demeanor and communicate effectively and courteously with patients, caregivers, applicants, referral partners, supervisors, and co-workers.</li><li>Must demonstrate patience, professionalism, and a customer-service-oriented approach when interacting with the public and agency personnel.</li><li>Must work collaboratively with all departments to support agency operations and organizational growth.</li></ol>C. QUALIFICATIONS<ol><li>High school diploma or equivalent required.</li><li>Associate degree in Business Administration, Healthcare Administration, Office Management, or related field preferred.</li><li>Minimum of one (1) year of receptionist, administrative assistant, customer service, or office support experience preferred.</li><li>Strong verbal and written communication skills.</li><li>Strong organizational skills with the ability to multitask and prioritize responsibilities.</li><li>Proficiency in Microsoft Office, including Word, Excel, Outlook, and other office software.</li><li>Ability to maintain confidentiality and handle sensitive information appropriately.</li></ol>D. PREFERRED SKILLS<ol><li>Experience working in a healthcare, home health, medical office, or human services environment.</li><li>Experience with scheduling systems, electronic records, or healthcare software platforms.</li><li>Familiarity with HIPAA requirements and healthcare office procedures.</li><li>Ability to learn new software systems and administrative processes quickly.</li></ol>Powered by JazzHR

Ideal Home Health Agency

Receptionist / Administrative Assistant

Administrative Skills

Business Administration

Communication Skills

Corporate Policies

Customer Support/Service

Data Entry

Documentation

Fax Machines

HIPAA (Health Insurance Portability and Accountability Act)

Healthcare

Healthcare Administration

Healthcare Software

Home Care

Human Resources

Mail Processing

Medical Office

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Nursing

Office Management

Onboarding

Operational Support

Order Supplies

Organizational Skills

Patient Confidentiality

Presentation/Verbal Skills

Software Administration

Telephone Skills

Writing Skills

partner JazzHR

UNKNOWN

We take great pride in not only serving our community, but also giving back to our community as well as we collaborate with the YMCA, United Way, and many other great organizations in the community. A.) or equivalent from two-year college or technical school; or one year related experience and/or training; or equivalent combination of education and experience.

HOUR

Administrative Assistant Our company has an outstanding opportunity for a results-focused, highly driven and experienced Administrative Assistant. The Administrative Assistant will execute administrative policies determined by or in conjunction with executives by performing the following responsibilities.JOB RESPONSIBILITIES<ul><li>Coordinates Sales Manager’s calendar, scheduling appointments and conference calls (where applicable)</li><li>Composes routine and complex correspondences including agenda, notices, minutes, resolutions, memos, confidential correspondences, reports, strategic plans, and other documents</li><li>Coordinates month-end, and quarterly review books</li><li>Screens Sales manager’s incoming telephone calls and incoming correspondences</li><li>Arranges travel plans and itineraries; compiles documents for travel related meetings</li><li>Addresses/manages internal and external client concerns</li><li>Greets visitors and directs them to the appropriate area or member</li><li>Professionally administers overflow of incoming phone calls for sales</li><li>Ensure calls are routed to appropriate department as requested by client</li><li>Updates telephone directory as necessary</li><li>Prepares daily inventory and units sold reports</li><li>Assists with marketing events as needed</li><li>Updates client records as needed</li><li>Attends weekly department meetings</li></ul>EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from two-year college or technical school; or one year related experience and/or training; or equivalent combination of education and experienceCompensation$15.00 per hourPHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Benefits<ul><li>Health, Dental & Vision Insurance</li><li>401K with Employer Match</li><li>Paid Uniforms </li><li>Paid Time Off</li><li>Paid Training</li><li>Employee Pricing on New Vehicles</li><li>Free Access to the Preston Auto Fitness Center</li></ul>About UsAutomotive News Top 150 Dealer GroupCome grow with Preston Auto! Founded in 1989 and family owned and operated ever since, Preston Auto has expanded to 10 locations with 16 brands. We are the area's largest dealer group selling more than 10,000 vehicles/yr.! At Preston Auto we offer the area's top pay, a comprehensive benefits package (401K, health insurance, onsite fitness center, and more!), and a fun and energetic work atmosphere. We take great pride in serving our customers at a world class "You Come First!" level and strive for sales leadership at all of our locations. At Preston Auto, we believe in promoting from within and as we continue to grow, our top performers have opportunities for advancement within the company. In fact, many of our store operators started out as Sales Consultants or working in our Business Development Centers! We are proud to have some of the highest retention rates and lowest turnover rates in the industry! We take great pride in not only serving our community, but also giving back to our community as well as we collaborate with the YMCA, United Way, and many other great organizations in the community.

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Receptionist / Administrative Assistant Ideal Home Health Agency

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