CONTRACTOR

FEED

MONTH

Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.

<div style="text-align:justify">Under general supervision, performs a broad range of secretarial, administrative, and technical assistance functions for an administrator; required to control the release of sensitive information and to exercise frequent independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the supervisor.  </div> <div style="text-align:justify">Positions in this classification are assigned some combination of the following duties:<ul><li>Compiles information, prepare and process complex documents such as class schedules, college catalog, master dictionary, curriculum guides, and procedure manuals according to established guidelines.</li><li>Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions.</li><li>Prepare, process, or verify personnel documents; assist in the notification and processing of evaluations; and prepare and secure employee timesheets and leave statements.</li><li>May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.</li><li>Serve as liaison between supervisor, program, or division, and various groups such as other college staff, students, or community groups.</li><li>Provide technical assistance to other staff in areas such as budget preparation, recordkeeping, editing, computer, and software usages.</li><li>Attend meetings on behalf of supervisor as assigned.</li><li>Monitor progress of assigned projects; maintain complex recordkeeping systems and schedules; assist instructional staff in developing and coordinating class schedules.</li><li>Coordinate specific activities and events of assigned office and arrange for ancillary services. Such activities may include student government elections, program registration, classes, seminars, conferences, and fund-raising events.</li><li>Maintain updated knowledge and records of regulations and requirements applicable to assigned office; monitors transactions, programs, and services to ensure compliance.</li><li>Organize office systems; recommend policies, procedures, and program activities. </li><li>Maintain calendars, schedule appointments, arrange meetings, make travel arrangements.</li><li>Type, edit, and format a variety of instructional and administrative materials; compose correspondence from general instructions; may take and transcribe dictation and prepare minutes of meetings.</li><li>Use a variety of office equipment including word processor, computer terminal, printer, calculator, and copy machines.</li><li>Sort and distribute mail; answer phones; screen and route calls and visitors; provide information to staff, students, and the public regarding programs and functions of assigned office.</li><li>Maintain a variety of logs, files, and records including files of a supervisory and/or sensitive nature; control the release of sensitive information to authorized personnel.</li><li>May maintain and audit financial records related to assigned office, monitor budgets, and collect and account for money, disburse checks, and assist in budget preparation.</li><li>Provides technical assistance in requisition processing and scheduling classes.</li><li>Performs related duties as assigned.</li></ul></div> <div style="text-align:justify">MINIMUM QUALIFICATIONS<ul><li>Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.</li><li>Any combination of education, training, and experience that provides the required knowledge, skills, and abilities.  An example of this would be completion of high school with responsible secretarial or administrative support experience involving extensive public contact and interfacing with various levels of management.</li><li>Knowledge of proper English usage, grammar, vocabulary, punctuation, and spelling; and ability to prepare business correspondence.</li><li>Knowledge of arithmetic; ability to analyze documentation for accuracy, completeness, and compliance with required procedures and regulations.</li><li>Ability to type 60 net words per minute; take and transcribe meeting notes; and operate computer systems used in assigned office.  Must possess ability to understand various software packages and adapt to changes in technology.</li><li>Ability to learn, apply, and communicate complex policies, procedures, and regulations relevant to assigned office.</li><li>Ability to organize and coordinate office procedures, coordinate the work of others, and prioritize workload; ability to perform complex secretarial and technical tasks within defined deadlines.</li><li>Ability to maintain accurate and orderly records and files.</li><li>Ability to use initiative and judgment in working independently while recognizing matters that should be referred to supervisor.</li><li>Ability to follow written and oral directions.</li><li>Ability to communicate effectively orally and in writing, and to establish and maintain cooperative working relationships with staff, administrators, faculty, students, and others contacted in the course of performing assigned duties.</li></ul>MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW.  Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.  DESIRABLE QUALIFICATIONS<ul><li>Experience in a community college environment.</li></ul></div> <div style="text-align:justify">SPECIAL CONDITIONS Working hours: Monday - Friday, 7:30am - 4:30pm. Hours may vary according to the assignment.   APPLICATION PROCESS Chaffey College utilizes an online electronic application system. The application can be accessed at <a href="https://www.schooljobs.com/careers/chaffey" rel="nofollow noopener noreferrer" style="text-decoration:underline" target="_blank">https://www.schooljobs.com/careers/chaffey</a>. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include any  additional documents only  the documents that   are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.  </div><ul style="margin-bottom:3pt"><li style="text-align:justify">Cover Letter</li><li style="text-align:justify">Resume</li></ul><div style="text-align:justify"> CONDITIONS OF EMPLOYMENT This is a full-time, 12-month, classified bargaining unit position.  Starting date:  as soon as possible.  Range 18 of the CSEA Salary Schedule, with a starting salary of Step A, $5,196. Excellent benefit package. </div><div style="text-align:justify"> </div><div style="text-align:justify">Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.</div><div style="text-align:justify"> REQUIRED TESTING INFORMATION</div><div style="text-align:justify">Applicants must achieve qualifying scores on tests to be administered by the District.  Testing will consist of two parts:  Language Arts and General Math.  All applicants will be notified via email of the testing day and time or to utilize the online self-scheduling feature.  There is additional information regarding testing on the Human Resources main page, "<a href="https://www.chaffey.edu/hr/testing.php" rel="nofollow noopener noreferrer" style="color:inherit;text-decoration:none" target="_blank">Testing Information</a>" link.  Previous passing test scores within one year will be applied and you will not need to retest.</div>

Chaffey College

Administrative Assistant II, Distance Education

Accounting Software

Administrative Skills

Analysis Skills

Budget Management

Budgeting

Business Skills

Calculators

Calendar Management

Communication Skills

Computer Software

Computer Systems

Computer Terminals

Conferences

Copying Machines

Data Collection

Distance Learning

Documentation

Editing

Employee Relations

English Language

Establish Priorities

Expense Tracking

Financial Audit

Fundraising

Government

Grant Writing

Interviewing Skills

Mail Processing

Maintain Compliance

Mathematics

Meeting Minutes

Office Equipment

Organizational Skills

Performance Reviews

Plan Meetings

Prepare Correspondence

Presentation/Verbal Skills

Printers

Project Tracking

Purchase Orders

Regulations

Regulatory Requirements

Reporting Skills

Secondary School

Staff Training

System Operations

Systems Maintenance

Technical Support

Telephone Skills

Testing

Time Management

Training/Teaching

Transaction Processing/Management

Travel Planning

Word Processors

Writing Skills

OTHER

UNKNOWN

The ideal candidate will provide essential administrative support, assist with daily office operations, and help maintain an organized and efficient work environment. Handle recruiting, job board posting and responses, scheduling interviews, and conducting basic onboarding for new employees.

HOUR

Benefits: <ul><li>401(k)</li><li>401(k) matching</li><li>Competitive salary</li><li>Dental insurance</li><li>Flexible schedule</li><li>Opportunity for advancement</li><li>Paid time off</li><li>Training & development</li><li>Tuition assistance</li><li>Vision insurance</li></ul> Benefits/Perks <ul><li>Competitive Compensation</li><li>Paid Time Off</li><li>Career Growth Opportunities</li></ul>Job Summary We are seeking a motivated Entry-Level Administrative Assistant to join our team. The ideal candidate will provide essential administrative support, assist with daily office operations, and help maintain an organized and efficient work environment. This role is perfect for someone who is detail-oriented, eager to learn, and ready to develop their skills in a professional setting. This position is Monday-Friday, 8 AM-5 PM. This position can be part-time or full-time.    Responsibilities  <ul><li>Answer incoming phone calls and route them to the appropriate person </li><li>Assist in client experience and engagement </li><li>Schedule appointments and maintain a calendar</li><li>Organize meetings and take accurate minutes </li><li>Write emails, memos, and letters, and distribute them appropriately</li><li>Contribute to company reports</li><li>Maintain an organized filing system</li><li>Develop, update, and maintain relevant office procedures </li><li>Assist in sales support </li><li>Assist day-to-day operations and report directly to the CEO, Director, and Manager(s)</li><li>Record data for employees, including addresses, earnings, sales documentation, time off, performance appraisals, and more</li><li>Handle recruiting, job board posting and responses, scheduling interviews, and conducting basic onboarding for new employees</li><li>Support HR staff with documentation, processing paperwork, and more</li><li>Answer phones, relay messages, and manage staff questions on HR-related matters as needed</li><li>Perform regular audits of documentation</li><li>Maintain confidentiality of documentation and staff issues, as required</li><li>Assist with payroll and data entry. </li></ul>Qualifications <ul><li>High school diploma/GED required, Associate’s degree or administrative training is preferred</li><li>Previous experience as an Administrative Assistant or in a similar position</li><li>Familiarity with standard office equipment, such as printers and fax machines</li><li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li><li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul>Pay rate- $17.00 to $21.00 during probationary period.

CS Investigative Services Inc

Administrative Assistant

Auditing

Computer Skills

Customer Experience

Customer Support/Service

Data Entry

Dental Insurance

Detail Oriented

Fax Machines

High School Diploma

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

People Management

Sales Support

Tuition Fees

Vision Plan

The Administrative Assistant provides general support for personnel and HRrelated processes, helping ensure smooth operations for staff and project teams. Temporary, Staff, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program.The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $3,119.94-$3,813.26 per month Location: CSUSB Campus. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the ICDFR Director and ICDFR Office Manager, the Administrative Assistant will work independently to: Office Support The Administrative Assistant is responsible for the facilitation and execution of administrative activities and procedures of the central ICDFR office. Responsibilities range from fielding inquiries to performing various clerical and administrative support tasks. <ul><li>Serve as a central point of contact for staff, personnel, and external contacts, answering questions, providing information, and referring issues to the Office Manager as needed.</li><li>Manage the centralized ICDFR calendar, schedule and coordinate meetings, and send reminders for project lead and other key meetings.</li><li>Prepare and update agendas, take meeting notes, and identify and distribute action items.</li><li>Answer phones, take messages, and provide general, accurate information.</li><li>Greet and direct visitors, prospective clients, or other guests to the appropriate office or staff member.</li><li>Maintain office organization, including monitoring supplies, filing, recordkeeping, and running errands on campus or in the community.</li><li>Create and distribute correspondence relevant to the organization, programs, or projects.</li><li>Assist with administrative preparations and attend monthly ICDFR meetings as needed.</li></ul>Personnel/HR Support The Administrative Assistant provides general support for personnel and HRrelated processes, helping ensure smooth operations for staff and project teams.<ul><li>Assist with staff onboarding, offboarding, and general personnel tracking.</li><li>Support payroll-related tasks such as time sheet collection and reminders.</li><li>Forward HR communications and updates to the appropriate staff and project leads.</li><li>Maintain and update staff records and documentation.</li><li>Provide general administrative support for HR processes as needed.</li></ul>Events The Administrative Assistant is responsible for supporting ICDFR's mission and objectives by organizing and facilitating ICDFR sponsored and/or hosted events.<ul><li>Assist Director in coordinating events.</li><li>Coordinate with campus departments and external vendors to schedule space, equipment, and other logistics.</li><li>Arrange necessary accommodation such as parking, catering, and event materials.</li><li>Communicate with staff, volunteers, and participants to ensure smooth event operations.</li><li>Supervise student assistants and volunteers as needed during events.</li></ul>Additional Tasks<ul><li>Attend weekly meetings with Director and central operations team.</li><li>Provide support and backup for monthly diaper reporting, diaper and wipes ordering, participant communication, and diaper pick-up reminders.</li><li>Support office operations by submitting work orders, ordering and renewing keys for staff, and tracking/updating equipment in spreadsheets.</li><li>Support general office upkeep, including organizing, tidying, and maintaining common areas.</li><li>May be required to travel for events occasionally.</li></ul>Minimum Qualifications<ul><li>Education:<ul><li>High school diploma or equivalent.</li></ul></li><li>Experience:<ul><li>Equivalent to one year of general office clerical work.</li></ul></li><li>Other:<ul><li>Ability to understand standard office procedures and practices.</li><li>Ability to operate standard office equipment and software.</li><li>Must possess excellent organizational skills.</li><li>Working knowledge of English grammar, spelling, and punctuation.</li><li>Fundamental writing skills to effectively communicate standard information.</li><li>Ability to respond to routine inquiries and explain policies and procedures to others.</li><li>Ability to identify and solve standard problems and refer more complex issues to appropriate staff.</li></ul></li></ul>Preferred Qualifications<ul><li>Some college coursework.</li></ul>Benefits Include:<ul><li>Medical, Dental, Vision, Flex Cash option</li><li>CalPERS Retirement and CalPers 457</li><li>Group Term Life/ Accidental Death & Dismemberment (AD&D)</li><li>Holidays & Personal Holiday</li><li>Vacation and Sick pay accruals</li><li>Educational Assistance Benefit is based on availability of funding.</li><li>Workers' Compensation, Unemployment Insurance, State Disability Insurance</li></ul>EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at UEC-HR@csusb.edu Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at UEC-HR@csusb.edu. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Apr 23 2026 Pacific Daylight Time Applications close:

CALIFORNIA STATE UNIVERSITY

Administrative Assistant/ICDFR (UEC)

Accidental Death and Dismemberment (AD&D)

Affirmative Action

Catering Services

Centralized Operations/Management

Event Management

Funding

Human Resources Processes

Logistics

Office Management

Onboarding

Operational Support

Problem Solving Skills

Sales Prospecting

Spreadsheets

Training Program

Vendor/Supplier Planning

Willing to Travel

Hire Recruits

The Administrative Assistant will provide essential support to union members, business representatives, and leadership while ensuring efficient and accurate administrative operations. We are seeking a detail-oriented and self-motivated Administrative Assistant to support daily office operations at a union district office located in Rancho Cucamonga.

<h3>Administrative Assistant</h3><h3>General Description</h3>We are seeking a detail-oriented and self-motivated Administrative Assistant to support daily office operations at a union district office located in Rancho Cucamonga. This role serves as the primary point of contact for the location and operates with a high degree of independence. The Administrative Assistant will provide essential support to union members, business representatives, and leadership while ensuring efficient and accurate administrative operations.This position is well-suited for an individual who values stability and is seeking long-term professional growth. Opportunities for advancement may be available over time.<hr/><h3>Key Responsibilities</h3><ul><li>Independently manage day-to-day office operations with minimal supervision</li><li>Serve as the primary office contact by handling phone calls, emails, mail, office supplies, and package deliveries</li><li>Assist union members with applications, dues processing, onboarding, and general inquiries</li><li>Perform accurate data entry and maintain organized records, reports, and documentation</li><li>Prepare and manage weekly and monthly reports using Microsoft Excel</li><li>Reconcile accounting and reporting data and manage petty cash</li><li>Coordinate Zoom meetings and support basic technology needs (e.g., browsers, docking stations, shared drives)</li><li>Maintain a clean, organized, and professional office environment, including common and kitchen areas</li><li>Support annual and semi-annual projects, including dues calculations and organizational communications</li><li>Assist with travel planning for conferences held approximately every four years</li></ul><hr/><h3>Preferred Skills and Experience</h3><ul><li>Strong multitasking, organizational, and time management skills</li><li>Excellent verbal and written communication skills with a professional demeanor</li><li>Ability to interact confidently with executive-level professionals</li><li>Advanced proficiency in Microsoft Office Suite and general technical aptitude</li><li>Comfortable working independently for extended periods; highly self-sufficient</li><li>Experience with payroll systems (e.g., ADP) preferred but not required</li><li>Paralegal experience or legal knowledge is a plus</li><li>Familiarity with shared drives and basic troubleshooting of office technology</li></ul><hr/><h3>Work Environment</h3><ul><li>Casual yet professional office setting (jeans acceptable with a neat presentation)</li><li>Older office infrastructure; must be comfortable working in a non-modern office environment</li><li>Friendly, collaborative team with long employee tenure</li><li>Hands-on training provided, including in-person guidance and tutorials</li></ul><hr/><h3>Benefits Upon Conversion (Temp-to-Hire)</h3><ul><li>Employer-paid medical coverage</li></ul>Schedule: Monday - Friday (8:00AM - 5:00PM)_Pay Rate $24.00 - $25.00 Per Hour Based on ExperienceAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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Administrative Assistant II, Distance Education Chaffey College

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