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Support special projects, initiatives, and events, including coordinating logistics, preparing materials, and tracking progress as well as collaborating with other employees to ensure the timely and efficient completion of projects and deliverables for the CEO. Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and event organizers, ensuring clear and timely communication.

About Sales Gravy:At Sales Gravy, our mission is simple: We help sales organizations, sales leaders, and salespeople Sell More and Win More.About this position:Sales Gravy is seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate is self-sufficient, motivated, and able to ensure the CEO’s day-to-day operations run smoothly, especially during extensive travel. If you're a proactive, organized, and detail-oriented professional who thrives in a fast-paced environment, we invite you to apply for this exciting opportunity!In this position, you will:<ul><li>Manage complex calendars and schedules, coordinating appointments, meetings, and travel arrangements for the CEO</li><li>Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and event organizers, ensuring clear and timely communication</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the CEO, maintaining a high level of accuracy and professionalism</li><li>Assist in the preparation and logistics for all deliverables, including client meetings, travel accommodations, and materials preparation</li><li>Support special projects, initiatives, and events, including coordinating logistics, preparing materials, and tracking progress as well as collaborating with other employees to ensure the timely and efficient completion of projects and deliverables for the CEO</li><li>Support COO & CSO in related capacities and operations as needed</li><li>Additional responsibilities as needed</li></ul>What you’ll bring:<ul><li>Proven experience as an executive assistant or similar role, preferably supporting C-suite executives in a fast-paced environment.</li><li>Self-discipline to work independently and effectively in an unstructured environment.</li><li>Excellent oral and written communication skills</li><li>Proficient with technology</li><li>Expert in prioritizing workload and optimizing time for maximum productivity</li><li>Must be able to work well under pressure at times.</li><li>A robust work ethic, openness to feedback, and a self-starter</li></ul>Compensation and benefits<ul><li>Base Salary</li><li>Health, Dental, & Vision Insurance</li><li>401(k) and 401(k) matching</li><li>Generous Paid Time Off program</li></ul>

Sales Gravy

Executive Assistant

Calendar Management

Communication Skills

Detail Oriented

Establish Priorities

Event Management

Executive Assistant Skills 

Logistics

Organizational Skills

Plan Meetings

Prepare Correspondence

Presentation/Verbal Skills

Project Tracking

Sales

Sales Closing Skills

Time Management

Travel Planning

Vision Plan

Willing to Travel

Writing Skills

Teamtailor

The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through. Information & Communication Hub: Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.

YEAR

Overview:
<div>Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire.</div><div> </div><div>The Executive Assistant to the CEO will provide comprehensive administrative, operational, and strategic support directly to the Chief Executive Officer. Key responsibilities include attending all meetings for rapid and accurate notetaking, managing the CEO's complex calendar, overseeing all scheduling, communicating on the CEO's behalf, and coordinating domestic and international travel. The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through.</div><div> </div><div><div>Why Choose Alumus?</div><ul><li>Raising the Bar for Senior Healthcare: We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families, offering compassionate, personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings, ensuring that we stay at the forefront of senior healthcare excellence.</li><li>History of Success: Alumus has grown into managing and operating four distinct healthcare companies, with over 1,200 clinicians and associates serving patients and their families in Arizona, Washington, and Oregon.</li><li>Opportunities for Growth: Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities.</li><li>Comprehensive Benefits: Access to comprehensive benefit coverage plans to ensure your health and well-being are prioritized.  </li><li>Generous PTO: Enjoy ample paid time off to recharge and pursue personal endeavors, fostering a healthy work-life balance.</li><li>Tuition Reimbursement: Invest in your professional development with our tuition reimbursement program, empowering you to advance your skills and knowledge.</li><li>Collaborative, Supportive Team: Join a team of passionate professionals dedicated to our core values, including prioritizing people, delivering exceptional customer experiences, embracing optimism, and executing best practices.</li><li>Inclusive, Diverse Work Environment: Experience a workplace where all employee's unique contributions are celebrated and valued, fostering an environment of inclusivity and diversity.</li></ul></div>

Responsibilities:
<ul><li>Total Time Management: Owning and meticulously managing all aspects of the CEO’s complex schedule, including calendar, travel (domestic/multi-state), meeting logistics with all stakeholders (Board, SLT, partners), and urgent reminders.</li><li>Information & Communication Hub: Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.</li><li>Gatekeeping & Confidentiality: Acting as the primary point of contact, screening and prioritizing access requests, and consistently demonstrating impeccable discretion when handling highly sensitive organizational, financial, and personnel information.</li></ul>

Qualifications:
<ul><li>Minimum five (5) years supporting a CEO or senior executive (preferred).</li><li>High School Diploma required; Bachelor's degree preferred.</li><li>Technical Mastery: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly adopt new systems/AI tools (e.g., Copilot, ChatGPT).</li><li>Exceptional communication (written/verbal) and meticulous organizational skills.</li><li>Proven ability to manage complex schedules, high-volume inboxes, and multi-state travel.</li></ul>

Benefits:
<ul><li>Comprehensive benefits coverage including medical, dental, vision, life insurance, PTO and paid holidays, with 401(k) with match.</li><li>On Demand Pay – work a shift get paid the same day!</li><li>Employee Referral Bonus Program</li><li>Flexible Schedule</li><li>Tuition Assistance</li></ul>

EEO:
EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of our organization to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When requested by a candidate, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact careers@alumus.com to request an accommodation. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation.

Pay Range:
USD $50,000.00 - USD $60,000.00 /Yr.

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Executive Assistant Sales Gravy

Executive Assistant to the CEO Alumus Alumus

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