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This role manages daily workflows, stakeholder communications, scheduling, project coordination, and documentation in alignment with SOWEGA Rising’s mission to mobilize people and resources to improve the quality of life for marginalized Southwest Georgians. The Special Assistant to the Executive Director provides high-level administrative, operational, and strategic support to ensure the Executive Director (ED) can effectively lead the organization.

Benefits: <ul><li>Employee discounts</li><li>Paid time off</li><li>Wellness resources</li></ul> Position Summary The Special Assistant to the Executive Director provides high-level administrative, operational, and strategic support to ensure the Executive Director (ED) can effectively lead the organization. This role manages daily workflows, stakeholder communications, scheduling, project coordination, and documentation in alignment with SOWEGA Rising’s mission to mobilize people and resources to improve the quality of life for marginalized Southwest Georgians. This position is full-time, exempt under the Fair Labor Standards Act (FLSA), and requires a high degree of professionalism, confidentiality, and independent judgment. Key Responsibilities Executive Administrative Support <ul><li>Manage the Executive Director’s calendar, schedule, travel arrangements, and meeting logistics.</li><li>Ensure all meeting materials, agendas, briefing documents, and follow-up items are prepared accurately and on time.</li><li>Prioritize and triage incoming requests to maximize the ED’s effectiveness. </li></ul>Communication & Stakeholder Engagement <ul><li>Serve as a key point of contact for internal staff, board members, community partners, and external stakeholders.</li><li>Draft, proofread, and edit correspondence, reports, announcements, and presentations on behalf of the ED.</li><li>Maintain confidentiality and exercise discretion in handling sensitive information. </li></ul>Project & Initiative Coordination <ul><li>Support planning, execution, and monitoring of strategic initiatives, programs, and organizational priorities.</li><li>Track project timelines, deliverables, and accountabilities; coordinate cross-departmental collaboration.</li><li>Support board-related processes when needed (scheduling, materials preparation, documentation). </li></ul>Research & Analysis <ul><li>Conduct research on policies, best practices, community issues, and strategic topics to support decision-making.</li><li>Compile findings into summaries, briefing documents, and recommendations. </li></ul>Event & Meeting Coordination <ul><li>Assist with organizing meetings, workshops, community events, and outreach activities, including logistics, registration, communications, and post-event follow-up. </li></ul>Documentation & Record Management <ul><li>Prepare professional reports, presentations, minutes, and organizational documents with high attention to detail.</li><li>Maintain digital files in accordance with internal documentation standards. </li></ul>Required Skills, Knowledge & Abilities <ul><li>Bachelor’s degree in Public Administration, Nonprofit Management, Business Administration, or a related field.</li><li>2+ years of administrative, executive support, or project coordination experience required; nonprofit experience preferred.</li><li>Strong organizational and time-management skills; ability to manage multiple competing priorities.</li><li>Excellent verbal and written communication skills.</li><li>Demonstrated ability to work with diverse communities and maintain positive working relationships.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools (e.g., Zoom, Slack, project management tools).</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Strong problem-solving abilities and resourcefulness. </li></ul>Preferred Qualifications <ul><li>Experience working in rural communities and/or health equity initiatives.</li><li>Familiarity with food systems, community health resources, and local service networks. Experience supporting grant-funded programming and reporting requirements.</li><li>Experience facilitating workshops, community meetings, or coalition convenings.</li><li>Valid driver’s license, car insurance, and reliable transportation. </li></ul>Work Environment & Physical Requirements  <ul><li>This role operates primarily in a professional office environment with standard office equipment.</li><li>Ability to remain in a stationary position (sitting or standing) for extended periods while performing computer-based work.</li><li>Ability to lift up to 35 lbs occasionally (event materials, supplies).</li><li>Occasional local travel for community events, meetings, or outreach activities.</li><li>Occasional evening or weekend work may be required based on organizational needs. </li></ul>

Sowega Rising Inc

Special Assistant to the Executive Director

Administrative Management

Auto Insurance

Best Practices

Business Administration

Communication Skills

Community Health

Decision Support

Detail Oriented

Documentation

Driver's License

Establish Priorities

Executive Assistant Skills 

Lift/Move 35 Pounds

Logistics

Microsoft Office

Multitasking

Nonprofit

Office Equipment

Operational Strategy

Operational Support

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project Management Software

Project Schedule

Project Tracking

Project/Program Coordination

Public Administration

Reporting Skills

Research Skills

Slack

Strategic Planning

Time Management

Travel Planning

Writing Skills

ADAPTED_NOW

Composes and creates a wide variety of documents, including presentations and reports using appropriate formats and available software; handles communications/ documents of both a general and highly confidential matter. The Executive Assistant, under minimum supervision, performs a wide range of advanced clerical, support, and administrative duties of a highly confidential and responsible nature that support the senior leadership in fulfillment of Health System's mission and vision.

<ul><li><div>The Executive Assistant, under minimum supervision, performs a wide range of advanced clerical, support, and administrative duties of a highly confidential and responsible nature that support the senior leadership in fulfillment of Health System's mission and vision. The Administrative Assistant performs administrative duties that support the effective operation of a senior executive's office, including budget input and tracking, screening and prioritizing inquiries and requests, making meeting and travel arrangements, setting up all arrangements for on-site and off-site events, preparing meeting agendas, etc. Acts as a liaison between senior leadership, employees and managers, and other departments.</div><div></div><div></div></li><li><div><div><div><div><div><div><div><div><div>Qualifications Vocational / Technical Degree in Advanced secretarial coursework or equivalent (Required) 2-year / Associate Degree in Business related field (Preferred) Work Experience 6 - 7 years Progressively responsible administrative experience & nbsp (Required) 2 - 3 years Experience reporting to a Senior Executive & nbsp (Required) 1 - 2 years Experience in a hospital or managed care setting & nbsp (Preferred) Essential Functions EXECUTIVE ADMINISTRATIVE RESPONSIBILITIES: Provides administrative duties to support the effective operation of an executive's office. Composes and creates a wide variety of documents, including presentations and reports using appropriate formats and available software; handles communications/ documents of both a general and highly confidential matter. Involved in preparation of materials for use by senior executives as decision-making tools; documents for use inside and outside the organization. Gathers and compiles information from self and others and drafts reports and correspondence to facilitate ongoing communication and efficient departmental operations. Assures records are maintained in accordance with all applicable organization & legal requirements. Supports the Executive's responsibilities on various committees and special projects. Maintains office and highly confidential files for prompt and easy retrieval, tracking and following up on pending matters. Monitors Executive's incoming and outgoing mail, phone calls and other requests and prioritizes all items. Responds or refers when appropriate ; tracks to assure prompt response. Keeps Executive aware of those situations he/she needs to be aware. Maintains an accurate and effective calendar for the Executive; arranges meetings and itineraries for Executive and Staff if appropriate. May have sole responsibility for completing various reports, bulletins, newsletters, etc. Greets visitors and telephone callers and interfaces on behalf of Executive, where appropriate. Additional Duties Adheres to the hospital and departmental attendance and punctuality guidelines. Performs all job responsibilities in alignment with the core values, mission and vision of the organization. Performs other duties as required and completes all job functions as per departmental policies and procedures. Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs). Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time. Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills. Wears protective clothing and equipment as appropriate.</div></div></div></div></div></div></div></div></div></li></ul>

Phoebe Putney Health System

Executive Assistant - Command Center

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Writing Jobs in Albany, GA

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Special Assistant to the Executive Director Sowega Rising Inc

Executive Assistant - Command Center Phoebe Putney Health System

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