FULL_TIME

FEED

OTHER

The EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area.

This position is onsite in Washington, D.C.Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position.Veterans, Reservists, Guardsmen and military family members are encouraged to apply!Job Summary The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area. The EAA must demonstrate exceptional judgment, discretion, and organizational skills, along with strong initiative to manage a broad range of activities and projects. This position delivers proactive administrative, project management, and organizational support in a fast-paced environment, working with minimal supervision. It requires professionalism, flexibility, resourcefulness, efficiency, and meticulous attention to detail. The EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants.Education & Experience Required: • High school diploma or GED. • Minimum of 10 years of executive administrative support experience, including at least two years recently supporting a General Counsel or working in a legal office (in-house or government). • Demonstrated flexibility and ability to reprioritize tasks and schedules as necessary. Capable of handling multiple projects simultaneously in a timely manner. • Effective teamwork skills with proven commitment to executive support, maintaining confidentiality in handling sensitive information. • Advanced technical aptitude to troubleshoot and resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), and DocuSign. • Proven experience managing and prioritizing complex Outlook calendars, coordinating meetings, travel arrangements, and itineraries. • Strong organizational skills and meticulous attention to detail. • Exceptional grammar, writing, and communication abilities; skilled in proofreading, editing, and drafting correspondence. • Experience coordinating events, including Board of Trustees meetings and related activities. • U.S. Citizen • Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation Preferred: • Bachelor's degree in Business or a related field. • Five or more years of experience supporting a General Counsel or legal department (in-house or government). • Experience in a healthcare environment. • Knowledge of government programs (e.g., TRICARE, VA, Military Health System). • Prior military service, a plus. • Experience working in a high-profile, fast-paced setting, a plus.Key Responsibilities • Manages daily administrative operations for the CCLO and other senior executives, including scheduling, appointments, travel coordination, calendar management, meetings, expense reports, and file maintenance. • Screens calls, greets visitors, and manages correspondence, safeguarding privileged and confidential materials. Responds to routine requests and assists with special inquiries as needed. • Plans and coordinates detailed travel itineraries, including flights, hotels, and ground transportation; prepares travel logs and expense reports. • Handles logistics for internal and external meetings, including setup and teardown. • Drafts, formats, and prepares business and personal correspondence. • Supports senior executives with special projects and written communications. • Maintains effective communication with the Assistant to the President and CEO to coordinate support within the D.C. executive team. • Conducts research and compiles information for reports and summaries as requested. • Serves as the primary point of contact for day-to-day facility-related matters in the D.C. office; ensures adequate office supplies and properly functioning equipment.• Coordinates onboarding for Executive Members and Consultants, ensuring IT setup, workspace preparation, introductions, and scheduling of initial meetings. • Performs other duties as assigned. • Regular and reliable attendance is required.Competencies Communication / People Skills: Persuasive and adaptable communicator who listens actively, collaborates effectively, and works well under varying circumstances. Computer Literacy: Functions effectively within a Microsoft-based environment, using Word, Outlook, the TriWest intranet, and department applications. Coping / Flexibility: Adapts to various situations and individuals while maintaining professionalism and problem-solving focus. Empathy / Customer Service: Demonstrates respect, patience, and understanding while maintaining a customer-focused approach. Independent Thinking / Self-Initiative: Critical thinker who focuses on outcomes, works independently, and proactively identifies necessary resources to complete tasks. Multi-Tasking / Time Management: Prioritizes and manages multiple tasks to meet shifting deadlines in a high-volume, high-pressure environment. Organizational Skills: Effectively organizes people and tasks, adapts to shifting priorities, and manages within time constraints and available resources. Team-Building / Team Player: Positively influences others, builds group commitment, and works collaboratively to achieve team success. Technical Skills: Expertise in business and professional writing, research, data analysis, and customer service. Skilled in Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), VPN, Zoom, DocuSign, and standard office equipment. Exercises discretion and judgment in handling confidential or proprietary matters.Working Conditions Working Conditions: • Availability to work outside regular business hours as needed. • Works in a standard office environment, with occasional travel required for offsite Board meetings and corporate events. • Extensive computer and telephone use with prolonged periods of sitting.TriWest job postings typically include a salary range, which can vary based on the specific role and location, but generally this position ranges from around $102,000 to $113,000 per year.Company Overview Taking Care of Our Nation's Heroes. It's Who We Are. It's What We Do. Do you have a passion for serving those who served? Join the TriWest Healthcare Alliance Team! We're On a Mission to Serve®! Our job is to make sure that America's heroes get connected to health care in the community. At TriWest Healthcare Alliance, we've proudly been on that important mission since 1996.BenefitsWe're more than just a health care company. We're passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes: <ul><li> Medical, Dental and Vision Coverage </li><li> Paid time off </li><li> 401(k) Retirement Savings Plan (with matching) </li><li> Short-term and long-term disability, basic life, and accidental death and dismemberment insurance </li><li> Tuition reimbursement </li><li> Paid volunteer time </li></ul>Equal Employment OpportunityTriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that supports diversity at every organizational level, and we highly encourage candidates from all backgrounds to apply. Applicants are considered for positions based on merit and without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.

<img alt=" " height="1" src="https://ars2.equest.com/?response_id=14e36fb6e991f56d79d3a4e26ca09544&view" width="1"/>

TriWest Healthcare Alliance

Exec Admin Assistant (DC)

Adjudication

Administrative Management

Administrative Skills

Background Investigation

Board Meeting

Business Writing

Calendar Management

Communication Skills

Community Health

Computer Skills

Customer Relations

Customer Support/Service

Customer/Client Research

Data Analysis

Detail Oriented

Develop and Maintain Customers

Diversity

Editing

Establish Priorities

Event Management

Executive Assistant Skills 

Expense Reports

File Maintenance

Government

Government Contracts

Healthcare

High School Diploma

Identify Issues

Information Technology Consulting

Interpersonal Skills

Intranet Software/Application

Legal

Logistics

Mail Processing

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Product Family

Microsoft Word

Military

Multitasking

Needs Assessment

Office Equipment

Onboarding

Operations

Operations Management

Organizational Skills

Persuasion Skills

Plan Meetings

Problem Solving Skills

Project/Program Management

Proofreading

Research Skills

Team Building

Team Lead/Manager

Team Player

Telephone Skills

Time Management

Travel Planning

United States Citizen

United States Department of Defense (DoD)

VPN (Virtual Private Network)

Willing to Travel

Writing Skills

equestftpin

UNKNOWN

The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing. Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management.

YEAR

Provide high-level administrative and operational support to senior leaders within the commercial organization. This role is responsible for optimizing executive effectiveness through proactive calendar management, strategic travel coordination, meeting preparation, expense management, project coordination, and support of sales initiatives. The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing.Essential Job Responsibilities Include:<ul><li>Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively.</li><li>Manage day-to-day business activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones.</li><li>Arrange detailed travel itineraries, meeting logistics, and communications for internal and external meetings, conferences, and client events.</li><li>Partner with internal teams, including Marketing and Corporate Support to coordinate meetings, broker events, and conferences.</li><li>Provide onsite support for commercial events, conferences, and leadership meetings as needed.</li><li>Prepare executive materials including presentations, Salesforce reports, event reports, and follow-up action items.</li><li>Track deliverables and action items from leadership meetings to ensure timely completion and alignment with business priorities.</li><li>Manage professional communications on behalf of executives.</li><li>Assist in preparing proposals, broker presentations, and other sales support materials in partnership with business stakeholders.</li><li>Process and complete expense reports in accordance with company policies and deadlines.</li><li>Coordinate and support special projects, project timelines, and key deliverables for the commercial leadership team.</li><li>Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management.</li><li>Maintain awareness of executive priorities and proactively identify scheduling conflicts, urgent matters, and follow-up needs.</li><li>Handle confidential business information with a high level of discretion and professionalism.</li><li>Provide backup support to other administrative team members as needed.</li><li>Perform additional duties and special assignments as required.</li></ul>Required Skills / Experience:<ul><li>5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations.</li><li>Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>Experience with Concur for travel and expense reporting.</li><li>Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment.</li><li>Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities.</li><li>Excellent verbal and written communication skills with the ability to draft professional executive correspondence.</li><li>Strong interpersonal skills and ability to build collaborative relationships with executives, internal stakeholders, brokers, and external partners.</li><li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li><li>High level of initiative, adaptability, and proactive problem-solving skills.</li><li>Ability to anticipate leadership needs, think ahead, and independently manage work with minimal supervision.</li><li>Project coordination experience with the ability to track deadlines and follow through on deliverables.</li><li>Professional presence with a service-oriented mindset and strong executive support acumen.</li></ul>Preferred Skills/Experience:<ul><li>Bachelor's degree preferred.</li><li>Experience with Salesforce or other CRM platforms preferred.</li></ul>Based on relevant market data and other factors, the anticipated hiring range for this role is $68,000 to $78,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:<ul><li>Remote first work environment</li><li>Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members</li><li>Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)</li><li>Additional buy-up options for Short- and Long-Term Disability and Life Insurance</li><li>401(k) with an employer match up to 3.5% available after 60 days</li><li>Community Service Day to give back and support what you love in your community</li><li>10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like</li><li>Reimbursements for high-speed internet, we'll send you a computer and monitors to help you do your best work</li><li>Tuition Reimbursement for accredited degree programs</li><li>Paid New Parent Leave that can be used for adoption or birth</li><li>Pet insurance to protect your furbabies</li><li>A robust mental health benefit and EAP service through Spring Health to support you when you need it most</li></ul>RxBenefits provides equal opportunities for everyone who works for us and everyone who applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.

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Exec Admin Assistant (DC) TriWest Healthcare Alliance

Executive Assistant - Commercial RXBenefits

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