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Acting with exceptional judgment and discretion, the Executive Assistant handles confidential information, supports special projects, oversees policy and procedure management, and streamlines administrative operations to maximize executive efficiency and organizational impact. This role manages domestic and international travel, coordinates executive meetings and large-scale events, and ensures leaders are prepared for every engagement.

At Panduit, we don't just offer a job - we offer a career where your contributions directly impact our customers, the environment and our company's success. You'll have the opportunity to grow, innovate, and be a part of an inclusive team that celebrates both individual and collective achievements. If you're ready to elevate your career and help us deliver exceptional experiences to our customers, apply today and make your mark with Panduit!<br/><br/>The Executive Assistant is a strategic partner to the CTO, SVP of Industrial Electrical Infrastructure, and SVP of Network Infrastructure and their teams, driving seamless operations across calendars, travel, communications, and high-priority initiatives. This role manages domestic and international travel, coordinates executive meetings and large-scale events, and ensures leaders are prepared for every engagement. Acting with exceptional judgment and discretion, the Executive Assistant handles confidential information, supports special projects, oversees policy and procedure management, and streamlines administrative operations to maximize executive efficiency and organizational impact.<br/><br/><b>If you're a proactive, resourceful professional who can anticipate needs, isn't afraid to ask questions, and enjoys being a trusted partner to leaders, we'd love to hear from you! </b><br/><br/><b>What You Will Do</b><ul><li><b>Manage complex executive calendars</b>, including prioritizing meetings and resolving scheduling conflicts.</li><li><b>Coordinate seamless meeting execution</b>, including AV setup, presentation collation and uploads, catering coordination, room setup, and visitor registration.</li><li><b>Coordinate and support</b> consultant forums throughout the year, including logistics, meeting planning, catering, travel coordination, presentation materials, and onsite support.</li><li><b>Plan and execute special projects</b>, trainings, and workshops with full ownership of deliverables and outcomes.</li><li><b>Prioritize, track, and coordinate critical tasks</b> to ensure deadlines, approvals, and organizational updates are completed efficiently.</li><li><b>Act as a trusted executive partner</b>, exercising sound judgment, professionalism, and initiative while collaborating with leadership, internal teams, and external stakeholders.</li><li><b>Serve as the Policy & Procedure Documentation Coordinator</b>, maintaining and organizing policies and procedures across the Business Units.</li><li><b>Draft and manage</b> correspondence, reports, presentations, and confidential materials with professionalism and discretion.</li><li><b>Coordinate domestic and international travel arrangements</b>, including itineraries, visas/passports, logistics, and expense reporting.</li><li><b>Create and manage requisitions</b> in Oracle Fusion to ensure timely processing and payment of invoices for the Business Units.</li></ul><b>What You Will Bring</b><ul><li><b>Education:</b> High school diploma required. University coursework or business training a plus.</li><li><b>Experience</b>: 7-9 years working as an executive assistant, managing complex calendars, dealing with shifting priorities, and managing multiple executive teams. Experience with event planning and AI a plus.</li><li><b>Skills</b>: Proficiency in Microsoft Outlook, including complex calendar management, as well as experience with Oracle Fusion, Document Management System, At Your Service and Workday. Strong organization, communication, attention to detail, and collaboration skills.</li></ul><b>What We Can Offer You</b><ul><li><b>Competitive Pay & Benefits</b>: Enjoy a robust Total Rewards Program that includes health, financial benefits, and more. </li><li><b>Work-Life Balance</b>: Flexible work options to help you achieve the perfect work-life balance. This role will require you to be in the office 50% of the time (schedule based on manager's discretion).</li><li><b>Generous Time Off</b>: Take advantage of our generous vacation, sick days, holidays, plus a volunteer day to give back to the community. </li><li><b>Retirement & Growth</b>: 401(k) match, profit sharing, and abundant growth and development opportunities to help you advance your career. </li><li><b>Parental Leave</b>: Because we care about your family and your future. </li></ul><b>Compensation</b>: The expected base pay range for this role is $35 - $45 an hour. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, qualifications, as well as market and business considerations. <br/><br/><b>Making the connections that matter.</b> Join us and apply online to be part of the Panduit team. We're an Equal Opportunity Employer, dedicated

Panduit

Executive Assistant 2

Artificial Intelligence (AI)

Audiovisual

Billing

Calendar Management

Catering Services

Channel Strategies

Communication Skills

Consulting

Customer Experience

Detail Oriented

Document Management

Documentation

Electricity

Establish Priorities

Event Management

Executive Assistant Skills 

Expense Reports

Leadership

Logistics

Mail Processing

Microsoft Outlook

Network Administration/Management

On Site Support

Oracle Fusion Middleware

Organizational Skills

Payment Processing

Plan Meetings

Project Tracking

Team Lead/Manager

Team Player

Time Management

Travel Planning

Willing to Travel

Writing Skills

Broadbean

UNKNOWN

Responsible for logistics of the Annual Credit Union Business meeting, including submissions of Board nominations, compiling Board annual reports for the Annual Report, and annual meeting minutes, with strict adherence to regulation timelines. REGIONAL federal credit union, a leading provider of banking products and financial services serving Northwest Indiana, is looking for an Executive Administrative Assistant to join our team.

<div><strong>Job Description<br/>REGIONAL federal credit union, a leading provider of banking products and financial services serving Northwest Indiana, is looking for an Executive Administrative Assistant to join our team. We have immediate opening in our Winfield office.<br/><br/>Duties and Responsibilities:</strong></div><ul><li>Provide a variety of administrative activities necessary to assist leadership in research, report preparation, information requests and clerical support.</li><li>Assist leadership with board material and meeting preparation.</li><li>Coordinate and schedule monthly and quarterly meetings for Board Committees as well as coordinate, compile and prepare reports to be discussed at the meetings. This includes the dissemination of those reports to attendees with great attention to detail and accuracy. </li><li>Proficient in computer programs, duplicate, and disseminate materials for board meetings, including agendas, minutes, and committee reports.</li><li>Assist in scheduling and/or arranging appointments, meetings, business trips, etc. for the Executive Leadership, board members and other members of the leadership team.</li><li>Maintain and update administrative records, policies, procedures, and reports.</li><li>Adhere to all applicable Credit Union policies, procedures and regulations</li><li>Coordinate and assist with preparation for all meetings involving the Executive Leadership team. Perform duties such as executive budgeting, editing reports, policies and correspondence for the credit union as requested.</li><li>Maintain schedules and calendar of Executive Leadership as requested.</li><li>Disseminate informational mailings and articles to the Board of Directors, leadership team and others.</li><li>Responsible for logistics of the Annual Credit Union Business meeting, including submissions of Board nominations, compiling Board annual reports for the Annual Report, and annual meeting minutes, with strict adherence to regulation timelines. </li><li>Compose, process, and sign standard letters for Executive Leadership. Ensure accuracy of work.</li><li>Keep Executive Leadership advised of complaints, phone calls, and letters received. Coordinate follow-through on pending issues.</li><li>Provides administrative support to Human Resources.</li><li>Perform other duties as requested and/or assigned.</li></ul><div><br/></div><div><strong>Position Requirements:</strong></div><ul><li>A Bachelor’s degree or equivalent experience.</li><li>Minimum of 2 years in an administrative function.</li><li>Proficiency in Microsoft Word, Excel, Power Point, and Acrobat Adobe.</li><li>Superb verbal and written communication skills.</li><li>Capacity to work well with others, dependability, initiative, resourcefulness, confidentiality, and professionalism.</li><li>Strong interpersonal skills.</li><li>Strong problem-solving skills.</li><li>Ability to work well in a team environment.</li><li>Strong time management skills.</li></ul><div><br/><strong>Full-Time benefits include:</strong></div><div>Competitive salary with benefits including Quarterly Incentive Plan, Health Insurance, 401k, Paid Time Off (PTO) and credit union paid Disability Insurance<br/><br/></div><div><strong>Salary range: Starting at $50,000<br/></strong><br/></div><div>REGIONAL provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.</div><div>Physical requirements are sitting and standing for a length of time. The team member is regularly required to walk, sit, reach with hands and arms, kneel, talk, and hear/listen. The team member must occasionally lift and/or move up to fifty pounds. This position requires viewing of a computer monitor for extended lengths of time.</div>

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Executive Assistant 2 Panduit

Executive Administrative Assistant Regional Federal Credit Union

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