UNKNOWN

FEED

Performs general secretarial duties including word processing and typing, preparation and typing of reports, scheduling meetings and appointments, placing and receiving telephone calls, maintaining files, copying and distribution of information and materials, processing of mail, assisting District staff, Board Members and public, etc. To assist the Superintendent of Schools in the efficient operation of the Superintendent's Office so that the office's maximum positive impact on the community, the staff and the education of children may be realized.

Position Type: Secretarial/Clerical/Executive Assistant to the Superintendent Date Posted: 5/13/2026 Location: Administration Building QUALIFICATIONS • High School Diploma or equivalent • Post high school education in business and/or secretarial training desirable • General office skills including the use of personal computers, filing, copying and the ability to use or learn to operate various types of office equipment • Three (3) years' secretarial experience; school district experience preferred. • Excellent writing, communication, organization and interpersonal skills to deal effectively and confidentially with District staff, Board Members and the public • The ability to work independently to plan and carry out assignments with minimal supervision within the approved policies and procedures of the District • Such alternatives to the above qualifications as the Board may find appropriate and acceptable JOB GOAL To assist the Superintendent of Schools in the efficient operation of the Superintendent's Office so that the office's maximum positive impact on the community, the staff and the education of children may be realized. ESSENTIAL FUNCTIONS • Performs general secretarial duties including word processing and typing, preparation and typing of reports, scheduling meetings and appointments, placing and receiving telephone calls, maintaining files, copying and distribution of information and materials, processing of mail, assisting District staff, Board Members and public, etc. • Assists with the preparation of the Board Agenda, assembles and distributes Agenda and materials; sets up for Board Meetings; communicates with Board members as directed by the Superintendent. • Assists with preparation of policy, policy revisions and administrative procedures for Board policy, as well as distribution of updated policies and administrative procedures. • Maintains accurate and comprehensive records of all board meetings, including minutes, resolutions, actions and decisions made during board meetings. • Assists in monitoring and tracking action items from the board agendas that may have follow-up tasks and ensuring tasks are completed and communicated to all stakeholders. • Assists with coordinating the budget accounts of the Office of the Superintendent. • Participates in ongoing staff development programs. • Updates District Facebook and other social media outlets. • Posts Superintendent messages and parent communications to the District website. • Updates the District website with news and updated information as directed by the Superintendent. • Oversees the GBLUES Lottery, processes applications, corresponds with parents and maintains grand list of entries and waiting list names. • Gathers monthly enrollment numbers to be added to Board agenda • Prepares student discipline documents for expulsion hearings • Approves requests from outside organizations to send flyers, etc. to parents/staff • Prepares and gathers information for the yearly "Ship At A Glance" pamphlet • Assists with employee recognition reception (honoring years of service and retirees) • Orders gifts for retirees, print certificates for years of service • Memorandum of Understanding (MOU) with local, university and state police • Order business cards for staff • Shippensburg University School Study Council information to administrators/registrations • Updates District telephone directory • Coordinates and schedules administrative and board committee meetings, prepares agendas, and serves as recording secretary for twice-monthly board meetings. • Act as the Notary for the Shippensburg Area School District • Performs other duties and assumes other responsibilities as may be assigned by the Superintendent of Schools To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. COMPETENCIES • Organization • Written/Oral Communication • Detail Oriented • Personal Effectiveness/Credibility • Confidentiality • Thoroughness • Time Management TERMS OF EMPLOYMENT • 12 Month position - Confidential • Compensation as per district guidelines EVALUATION Performance of this position will be evaluated annually by the Superintendent of Schools in accordance with the Board's policy on evaluations of support personnel. SUPERVISORY RESPONSIBILITY <ul><li>None </li></ul>

Shippensburg Area School District

Full-Time Executive Assistant to the Superintendent

Administrative Procedures

Administrative Skills

Board Meeting

Budgeting

Calendar Management

Communication Skills

Data Collection

Detail Oriented

Executive Assistant Skills 

Facebook

File Maintenance

Flyers

High School Diploma

Interpersonal Skills

Mail Processing

Meeting Minutes

Office Equipment

Organizational Skills

Pamphlets

Plan Meetings

Presentation/Verbal Skills

Secondary School

Social Media

Staff Development

Staff Training

Student Conduct

Time Management

Typing

Website Management

Word Processing

Writing Skills

IRecruitee

Chesterton Academy of The Divine Family, a joyfully Catholic, classical high school in the Chesterton Schools Network, is seeking a highly organized, proactive, and mission-driven Office Manager & Executive Assistant to oversee daily operations and support school leadership. As part of the Chesterton Schools Network, our mission is to form a new generation of joyful leaders and saints through a curriculum centered on truth, beauty, and goodness.

YEAR

Responsive recruiter Benefits: <ul><li>401(k) matching</li><li>Competitive salary</li><li>Dental insurance</li><li>Health insurance</li><li>Opportunity for advancement</li><li>Paid time off</li><li>Training & development</li><li>Vision insurance</li></ul>Benefits/Perks<ul><li>Daily Mass and spiritual enrichment as part of a faithful school community </li><li>Joyful and mission-centered school culture </li><li>Competitive compensation </li><li>Professional development opportunities through the Chesterton Schools Network </li><li>A unique opportunity to shape a growing school's arts and drama program from the ground up </li></ul>Overview Chesterton Academy of The Divine Family, a joyfully Catholic, classical high school in the Chesterton Schools Network, is seeking a highly organized, proactive, and mission-driven Office Manager & Executive Assistant to oversee daily operations and support school leadership. This role is essential to the smooth functioning of the school and serves as the primary point of contact for families, students, and visitors. The ideal candidate brings strong administrative skills, attention to detail, and a warm, welcoming presence that reflects the mission and culture of the school. Primary Responsibilities Daily Office Administration<ul><li> Manage day-to-day front office operations, ensuring efficiency and organization </li><li> Serve as the first point of contact for all school inquiries and maintain positive parent and student relations </li><li> Oversee student attendance, parking permits, carpools, and sick-bay coordination </li><li> Ensure school safety procedures are followed, including emergency drills and protocols </li><li> Maintain and organize student records and school files (current and archived) </li><li> Oversee front desk receptionists and coordinate volunteer support </li><li> Manage office supplies, inventory, and classroom setup needs </li></ul>Event Planning & School Activities<ul><li> Coordinate and oversee logistics for all major school events, including: <ul><li> Open Houses </li><li> Parent-Teacher Conferences </li><li> Lenten Service Projects </li><li> Field trips and student activities </li><li> Standardized and placement testing (PSAT, CLT, Stanford, etc.) </li><li> Special events such as vocation talks, chaplain visits, and community gatherings </li></ul></li><li> Ensure volunteers are recruited, trained, and scheduled appropriately for events </li></ul>Calendar & Scheduling<ul><li> Develop and maintain the official school calendar, including academic schedules and events </li><li> Coordinate daily schedules and room usage </li><li> Assign substitute coverage for faculty absences </li><li> Track faculty PTO, sick time, and attendance </li><li> Ensure smooth coordination of all school activities and scheduling needs </li></ul>Fundraising & Administrative Support<ul><li> Provide administrative support for fundraising and marketing initiatives, especially the annual Gala </li><li> Assist with communications, donor coordination, and event logistics as needed </li></ul>Facilities & External Coordination<ul><li> Serve as the primary liaison between the school and facility partners </li><li> Coordinate space usage, scheduling, and operational needs with external partners </li><li> Collaborate with district nurse and external service providers as needed </li></ul>Qualifications<ul><li> Bachelor's degree preferred; Associate's degree or relevant administrative experience required </li><li> Previous experience in office management, executive assistance, or school administration preferred </li><li> Strong organizational, multitasking, and problem-solving skills </li><li> Excellent written and verbal communication skills </li><li> Proficiency in Microsoft Office and Google Workspace </li><li> Ability to manage multiple priorities in a fast-paced environment </li><li> Professional, welcoming demeanor with strong interpersonal skills </li><li> Commitment to supporting a mission-driven Catholic school environment </li></ul>Benefits / Perks<ul><li> Competitive compensation </li><li> Paid time off and holidays </li><li> Career growth opportunities within a growing school </li><li> Daily Mass and spiritual enrichment </li><li> Joyful, faith-filled, and collaborative work environment </li></ul> About Chesterton Academy of The Divine Family Opening in Fall 2025, Chesterton Academy of The Divine Family is part of the Chesterton Schools Network. We offer a rigorous, integrated classical high school education rooted in the Incarnation of Jesus Christ. Our mission is to form joyful leaders and saints through faith, reason, and virtue in partnership with families. Compensation: $37,440.00 - $41,600.00 per year Chesterton Academy of The Divine Family offers a classical, integrated high school education rooted in the Catholic intellectual and spiritual tradition. As part of the Chesterton Schools Network, our mission is to form a new generation of joyful leaders and saints through a curriculum centered on truth, beauty, and goodness. With daily Mass, strong academics, and a vibrant community life, we help students discover their vocation and grow in virtue. Our affordable tuition model ensures that families of all backgrounds can access this transformative education.

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Full-Time Executive Assistant to the Superintendent Shippensburg Area School District

Office Manager and Executive Assistant - High School Chesterton Academy of the Divine Family

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