UNKNOWN

FEED

The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team.

HOUR

Job descriptionOverview We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. This role is crucial in ensuring the smooth operation of our office and supporting various projects and initiatives.Responsibilities<ul><li>Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Maintain and organize the Outlook Calendar for executives, ensuring all appointments are scheduled efficiently.</li><li>Assist in project coordination by tracking deadlines, preparing reports, and following up on action items.</li><li>Serve as a personal assistant to executives by preparing travel arrangements, expense reports, and other personal tasks.</li></ul>Qualifications<ul><li>Proven experience in an executive administrative support role or similar position.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Confidentiality</li><li>Excellent written and verbal communication skills.</li><li>Familiarity with project coordination principles and office management practices.</li></ul>*<ul><li>Ability to maintain confidentiality and handle sensitive information professionally.</li><li>A proactive attitude with strong problem-solving skills and attention to detail.</li></ul>Job Type: Full-timePay: $10.00 - $13.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Language:<ul><li>Bilingual English and Spanish</li></ul>Ability to Commute:<ul><li>McAllen, TX 78501 (Preferred)</li></ul>

South Texas Auto Group

Executive Assistant

Administrative Skills

Communication Skills

Dental Insurance

Detail Oriented

English Language

Establish Priorities

Executive Assistant Skills 

Expense Reports

Microsoft Outlook

Multilingual

Multitasking

Office Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Project/Program Coordination

Reporting Skills

Schedule Development

Spanish Language

Time Management

Travel Planning

Vision Plan

Writing Skills

TalentNest

delivering reports and presentations prepared by the Associate Director (AD) ensuring the AD is informed of deadlines, follow-up actions, and appointments and understanding and interpreting written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applying what is learned from written material to specific situations. Acting as a resource person for staff in administrative matters dealing with correct office procedures, proper formats for various letters and reports, timekeeping regulations, locating specific health care system directives, agency policies and procedures, etc.

Summary The VA Texas Valley Coastal Bend Health Care System (VCBHCS) is seeking a Secretary (OA) Office of the Associate Director at the Harlingen VA. Learn more about this agency Duties Help Duties include, but are not limited to: Reports and Correspondence <ul><li>Screening all incoming correspondence and reports </li><li>Obtaining background information on incoming correspondence, assembling and summarizing information before giving to the Associate Director (AD) or designee for action </li><li>Coordinating and assuring timely completion of all reports, correspondence and personnel actions </li><li>Timely communicating suspense actions and maintaining a suspense file of due dates for assignments to staff and following up to ensure that all suspense actions are accomplished on or before the duedate </li><li>Responsible for reviewing and final preparation of all outgoing correspondence, reports, etc. </li><li>Documents prepared in other areas are reviewed to ensure correct grammar, spelling, punctuation, format and style. Making necessary corrections whenever possible or returning to thewriter for correction. </li><li>Transcribing letters, memorandums and reports from dictated material, voice recording and handwritten drafts into final form </li></ul>Calls and Visitors<ul><li>Demonstrating tactfulness, diplomacy and politeness to all individuals seeking assistance or information from the AD </li><li>Acting as a resource person for staff in administrative matters dealing with correct office procedures, proper formats for various letters and reports, timekeeping regulations, locating specific health care system directives, agency policies and procedures, etc. </li><li>Communicating the AD's assignments, messages and information to his/her subordinates </li></ul>Calendar and Meeting Coordination<ul><li>Maintaining a calendar of appointments, meetings, conferences and deadlines for the AD </li><li>Scheduling appointments and meetings based upon personal knowledge of the AD workload and commitments </li><li>Reminding the AD of appointments and assembling/providing necessary files or other information required by the AD before scheduled meetings </li><li>Rescheduling meetings when conflicts arise </li><li>Ensuring the AD is informed of deadlines, following up on actions, appointments, etc. </li><li>Ensuring the AD, ADPCS and COS are kept apprised of each other's schedules </li><li>Maintaining pending files of material to be presented at meetings </li><li>Coordinating meetings, appointments, etc., for the AD by scheduling rooms (as necessary), assembling support material and notifying attendees </li></ul>File System<ul><li>Establishing, maintaining and dispositioning AD's administrative files </li><li>Maintaining the filing system, which includes correspondence, reports, personnel and training records, project files, publications and other directive material. Personnel records including positions descriptions, organization charts, position listings, employee service record cards, etc. Directive material including all VATVCBHCS policy memorandums and applicable VA Directives and Manuals. </li><li>Posting respective changes to these policy memorandums, directives and manuals as they are received and routes copies of these changes to the respective staff </li></ul>Personnel Actions and Timekeeping<ul><li>Ensuring all requests for personnel action concerning the AD and matrixed personnel are promptly prepared and submitted to HRMS </li><li>Ensuring prompt distribution of notices for personnel changes and proper maintenance of employee cards </li><li>Coordinating presentation of special awards, service pins, incentive awards and complimentary letters during staff or special meetings. </li></ul>Training and Travel<ul><li>Monitoring, coordinating and documenting mandated training for the AD staff </li><li>Recording al training in the DHCP training database </li><li>Arranging official travel for the AD </li><li>Preparing travel requests, arranging travel itineraries, modes of transportation and computing estimated cost of travel and per diem </li></ul>Other<ul><li>Regular access to printed and electronic files containing sensitive data, must be protected under the provisions of the Privacy Act of 1974, other applicable laws, federal regulations, VA statutes and policy, and VHA policy 5/14/2026 10:18 EDT Page 3 of 6 </li><li>Performing other duties as assigned </li></ul>Work Schedule: Full-time, Monday thru Friday 8:00 a.m. to 4:30 p.m. Position Description/PD#: PD00067O Relocation/Recruitment Incentives: Not authorized. Permanent Change of Station (PCS): Not authorized. Financial Disclosure Report: Not required Not a Bargaining Unit position Requirements Help Conditions of employment<ul><li>You must be a U.S. Citizen to apply for this job </li><li>To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. </li><li>Selective Service Registration is required for males born after 12/31/1959 </li><li>Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. </li><li>Subject to background/security investigation </li><li>Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. </li><li>Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) </li></ul>As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: <ul><li>your performance and conduct; </li><li>the needs and interests of the agency; </li><li>whether your continued employment would advance organizational goals of the agency or the Government; and </li><li>whether your continued employment would advance the efficiency of the Federal service. </li></ul>Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: <ul><li>Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: preparing routine correspondence; reviewing and final preparation of all outgoing correspondence, reports, etc.; delivering reports and presentations prepared by the Associate Director (AD) ensuring the AD is informed of deadlines, follow-up actions, and appointments and understanding and interpreting written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applying what is learned from written material to specific situations. </li></ul> Typing 40 words per minute required. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Additional information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Veterans Health Administration

Secretary (OA) Office of the Associate Director

Advertising Scheduling

Calendar Management

Conferences

Cost Estimates

Department of Veterans Affairs

Documentation

Federal Government

Federal Laws and Regulations

File Maintenance

File Systems

Government

HRIS/HRMS

Healthcare

Hospital

Human Resources

Legal

Mail Processing

Onboarding

Operations Security (OPSEC)

Peace Corps

Physical Demands

Prepare Correspondence

Publications

Regulations

Regulatory Reports

Staff Training

Systems Maintenance

Training/Teaching

United States Citizen

Vaccination

Volunteer Experience

Warehousing

Willing to Travel

IRecruitee

Mental Demands: Reading; ability to communicate effectively (verbal and written); ability to instruct, maintain emotional control under stress. Provides optimal customer service to all students, employees, parents, community, members and any other stakeholders of the district.

Job Title: Campus Secretary (Administrative Assistant) Reports To: Campus Principal Paygrade: Adm. Support <ul><li>Elementary (5)</li><li>Middle School (5)</li><li>High School (6)</li></ul>Exemption Status: Non-Exempt Dept./School: Assigned Campus Primary Purpose: The primary purpose of this position is to provide secretarial support for the high school faculty, staff, and community. Qualifications: <ul><li>High School diploma/equivalent or higher</li></ul>Special Knowledge/Skills: <ul><li>Must possess proficient clerical skills</li><li>Must possess proficient computer skills</li><li>Demonstrate ability to effectively communicate with district employees and general public</li></ul> Major Responsibilities and Duties: <ol><li>Takes and transcribes dictation of various types; including meetings, correspondence, reports, notices, and recommendations.</li><li>Maintains a regular filing system, ensuring confidentiality, and processes incoming correspondence as instructed.</li><li>Places and receives telephone calls and records messages.</li><li>Performs any bookkeeping tasks associated with the specific position.</li><li>Maintain a daily teacher attendance log and records for substitute teachers.</li><li>Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.</li><li>Maintain school calendar of events.</li><li>Prepare and process purchase orders.</li><li>Assist with campus budget preparation.</li><li>Maintains a schedule of appointments and makes arrangements for conferences and interviews.</li><li>Assigns duties to and supervises the work of clerical office personnel.</li><li>Receive, store, and issue supplies.</li><li>Greets all visitors courteously, determines their needs, checks appointments and directs or escorts them to the proper person.</li><li>Assists in collection of records and data for PEIMS, registration and student scheduling when appropriate.</li><li>Maintains daily sign in sheets as required.</li><li>Maintains a professional level of confidentiality concerning personnel and students.</li><li>Upholds and adheres to safety rules and policies of the SISD safety program.</li><li>Supports the goals and objectives of the school district and follows all district policies.</li><li>Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.</li><li>Performs any other duties as assigned by the appropriate supervisor.</li><li>Provides optimal customer service to all students, employees, parents, community, members and any other stakeholders of the district.</li></ol> Mental Demand/Physical Demands/Environmental Factors: Posture: Prolonged standing, frequent kneeling/squatting, bending/stepping, pushing/pulling, and twisting Motion: Frequent walking and/or standing Environment: Work inside, may work outside; regular exposure to noise Mental Demands: Reading; ability to communicate effectively (verbal and written); ability to instruct, maintain emotional control under stress. This job description the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that many be assigned or skills that may be required. Working Days: Elementary 217 Middle School 220 High School 226

La Joya Independent School District

Campus Secretary (Administrative Assistant)

Bookkeeping

Budgeting

Computer Skills

Conference Management

Customer Support/Service

Needs Assessment

Purchase Orders

Safety/Work Safety

Secondary School

Hire Recruits

OTHER

Interacts and provides customer service (in person, email, and telephone) with students, staff and the public in a positive manner and answers questions regarding department matters. Responds to internal and external inquiries, problems and concerns, and exercises sound judgment in addressing referral of inquiries or concerns, or transferring them to the appropriate department/person.

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: <ul><li>Social Security Number</li><li>Date of Birth</li><li>Age</li><li>Citizenship Status</li><li>Gender</li><li>Ethnicity/Race</li><li>Marital Status</li><li>Applicant Photos </li></ul>* A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Job Description Department: Finance and Administrative Services General Statement of Job The Secretary performs secretarial duties in the department and provides support to the Office of the Vice President for Finance and Administrative Services. Specific Duties and Responsibilities Essential Functions: <ul><li>Interacts and provides customer service (in person, email, and telephone) with students, staff and the public in a positive manner and answers questions regarding department matters.</li><li>Responds to internal and external inquiries, problems and concerns, and exercises sound judgment in addressing referral of inquiries or concerns, or transferring them to the appropriate department/person.</li><li>Prepares routine correspondence, forms, reports, graphs, letters, memos, and other material using standard electronic and computer-based equipment.</li><li>Coordinates signatures submitted to Vice President's Office, including maintaining log-in and log-out sheets, scanning final signatures, and returning to departments.</li><li>Works on clerical and filing functions, maintains organization of hard-copy and electronic files, and answers the telephone.</li><li>Participates in proofreading reports, program revisions, or other related documents.</li><li>Assists in planning meetings/activities/events.</li><li>Attends training sessions as available to increase and improve skills.</li><li>Conducts back-up procedures on computers.</li><li>Scans files as needed and uploads files into specified department shared drive folders.</li><li>Maintains files of specified and confidential materials.</li><li>Ensures conference rooms are adequately setup for Vice President meetings.</li><li>Maintains calendars of scheduled appointments, meetings and special events.</li><li>Assists in monitoring the budget for the department.</li><li>Assists in processing requisitions and invoices for payment.</li><li>Monitors and manages inventory and supplies, re-orders, and stocks items as needed.</li><li>Maintains tickler of annual reports and other activities.</li><li>Assists with the preparation of workshop materials, department projects, and online data.</li><li>Performs other duties as assigned.</li></ul> Required Education and Experience 1. To qualify, one of the following must be met: <ul><li>College Certificate; Associate's degree preferred</li><li>A minimum of 30 earned college hours</li></ul>2. At least one (1) year of work experience in a professional work setting required. Required Knowledge, Skills and Abilities <ul><li>Excellent oral, written and interpersonal communication skills.</li><li>Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.</li><li>Strong proficiency in composing correspondence and preparing lengthy documents and reports.</li><li>Strong critical-thinking and problem-solving skills.</li><li>Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.</li><li>Ability to work independently as well as a team player within department and with others.</li><li>Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.</li></ul>

Writing Jobs in Donna, TX

Resume Resources

Get noticed by top employers!

Writing Jobs in Donna, TX

Executive Assistant South Texas Auto Group

Secretary (OA) Office of the Associate Director Veterans Health Administration

Campus Secretary (Administrative Assistant) La Joya Independent School District

Secretary South Texas College

Resume Resources