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Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminaljustice systems in New Jersey.

Position Details Position Information Recruitment/Posting Title Secretary III UCHC SWSP Job Category Staff & Executive - Administrative & Support - General Department UCHC-South Woods Psn-Ancillary Overview University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminaljustice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff. We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments. We Care. We Teach. We Heal. We Improve. Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Posting Summary Rutgers University Correctional Health Care (UCHC) is seeking a Secretary III for Southwoods State Prison, located in Bridgeton, NJ. The primary purpose of the Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program. Uses computer software skills to prepare various business correspondence, reports, charts, tables and forms. Maintains sign-in sheets and logs. Navigates various internet based systems for procurement. Assists with performance improvement measure including program performance processes. Is mature and discrete in handling patient-sensitive information, and possesses excellent written and oral communication skills as the position duties require interaction with a variety of employees, university staff, clients and external entities. Duties include: <ul><li>Provides word processing and typing skills in preparation of various correspondence and reports. </li><li>Completes appropriate internal paperwork (paper or electronic) required by Unit, Department of Corrections and UCHC </li><li>Maintains an accurate data and filing system to meet the needs of the unit </li><li>Demonstrates knowledge of Banner and Procurement policies and procedures. </li><li>Provides general office clerical support maintaining routine functions of the Unit and Department of Corrections. </li></ul>FLSA Nonexempt Grade 170 Salary Details Minimum Salary 25.38 Mid Range Salary 25.88 Maximum Salary 26.66 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: <ul><li>Medical, prescription drug, and dental coverage </li><li>Paid vacation, holidays, and various leave programs </li><li>Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options </li><li>Employee and dependent educational benefits (when applicable) </li><li>Life insurance coverage </li><li>Employee discount programs </li></ul>Position Status Full Time Working Hours 40 Standard Hours 40.00 Daily Work Shift Day Work Arrangement This position requires a full onsite work arrangement. Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience<ul><li>Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. </li><li>An additional year of experience is required in lieu of the secretarial program. </li><li>Excellent writing, organizational and communication skills a must. </li><li>Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel. </li><li>College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits may be substituted for two (2) years of secretarial experience. </li><li>May be required to work evening and weekends at various locations depending on office needs. </li><li>Valid Driver's License. Must possess own vehicle or alternative means of transportation. </li></ul> Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements. Posting Details Posting Number 26ST0875 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Bridgeton State NJ Location Details Southwoods State Prison, located in Bridgeton, NJ Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:

Rutgers University

Secretary III UCHC SWSP

Administrative Skills

Benchmarking

Biomedicine

Budgeting

Communication Skills

Computer Software

Correctional Health

Data Quality

Disciplinary Action

Driver's License

Executive Assistant Skills 

Health Science

Healthcare

Higher Education

Life Insurance

Medical Records

Microsoft Excel

Microsoft PowerPoint

Microsoft Windows Operating System

Microsoft Word

Nursing Management

Organizational Skills

Performance Management

Prepare Correspondence

Prescription Drugs

Presentation/Verbal Skills

Psychiatry and Mental Health

Purchasing/Procurement

Training/Teaching

Typing

Vaccination

Word Processing

Writing Skills

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We have an opportunity to join our team of volunteers as our Executive Assistant, ensuring the general organization and support of our executive team. We provide a vast network of caring people with the encouragement and support they need to change lives for the better.

This is a fully remote volunteer role.Random Acts is a non-profit that inspires acts of kindness around the world. We provide a vast network of caring people with the encouragement and support they need to change lives for the better. All our roles are 100% unpaid volunteers. We have an opportunity to join our team of volunteers as our Executive Assistant, ensuring the general organization and support of our executive team. Role Description:The main function of the Executive Assistant is to provide support to the Executive team. You will work with the Directors and their deputies as an essential part of the Executive team. Your role will include: <ul><li>Managing clerical and administrative tasks. </li><li>Organizing and facilitating meetings across various time zones. </li><li>Taking meeting notes. </li><li>Working both independently and collaboratively to support and lead projects. </li></ul>This position will take approximately 5 hours per week. Role Responsibilities:<ul><li>Serve as a communication point for staff to arrange meetings and events. </li><li>Provide oversight on all external facing media. </li><li>Ensure clear and consistent messaging between leadership and staff. </li><li>Schedule meetings. </li><li>Organize and maintain documents and reference materials. </li><li>Plan and organize meetings and events. </li><li>Conduct research, analyze data, and prepare reports and documents. </li><li>Record, transcribe, and distribute meeting notes. </li><li>Communicate with all staff/volunteers to follow up on assignments, meeting scheduling, and task completion. </li><li>Monitor, respond to, and distribute incoming communications. </li><li>Monitor and support follow up on acts arising from meetings or events. </li><li>Coordinate project-based work. </li><li>Attend regular staff and departmental meetings. </li><li>Contribute to other projects and responsibilities as requested by the executive team. </li></ul>Desired Qualifications and Skills:<ul><li>Demonstrated communication skills. </li><li>Proficiency in professional communication </li><li>Demonstrated interpersonal skills </li><li>Demonstrated organizational and planning skills </li><li>Demonstrated attention to detail </li><li>Experience with minutes taking (preferred, not required) </li><li>Ability to proofread documents in English (American English style guide preferred, but not required </li><li>Experience creating documents, presentations, spreadsheets using office applications (e.g, MS Office, Google Suite) </li><li>Minimum of one year of experience providing administrative support </li><li>Skilled in the Google suite of office tools (preferred, not required) </li><li>Experience using virtual meeting applications (e.g., Zoom, Google Meet) (preferred, not required) </li><li>Experience coordinating meetings and events across time zones (preferred, not required) </li><li>Knowledge of standard administrative practices and procedures </li><li>Awareness of Diversity, Equity inclusion, and Belonging practices (preferred, not required) </li></ul>Qualifications<ul><li>Completion of secondary education appropriate to your country. </li><li>Associate's or Bachelor's degree( preferred, not required) </li></ul>This role requires remote working. Applicants must have regular, reliable access to the Internet and the motivation to dedicate their time to the organization. If you are interested in this position, please read the job description carefully before applying for this unpaid volunteer role.You must include a resume when applying for this position.Random Acts is committed to a diverse and inclusive workplace. Random Acts is an equal opportunity employer and does not discriminate on the basis of race, national origin, sex, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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Secretary III UCHC SWSP Rutgers University

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